Palm Coast Community Center

1. Palm Coast Community Center Renovation & Expansion Design Phase

2. Overview • Where we were • Where we are • Where we are heading • Action Items • Next Steps

3. Where we wereBackground • City Council Vision: “To be recognized as one of Florida’s premier cities in which to live, work and play” • Prosperity 2021 - Parkway East Master Plan (2011) – Neighborhood targeted for revitalization. Public input supported revitalization and continued use of the Community Center as a recreational amenity • Strategic Action Plan: Goal 5 “To enhance the quality of life for citizens by providing safe, affordable and enjoyable options for cultural, education, recreational and leisure-time events.” • Performance Measure – Complete the Community Center Concept Plan • Brand Message – Recreation and recreational facilities are a key component of the City Brand.

4. Where we wereHistory • Transferred to City in 1999/2000 • 1999 Population: 32,700 (City) • Still one & only Community Center • 2013 Population: 77,000 (City) • ITT Built Community Center in 1975-77 • 1970 Population: 4,400 (County) • 1980 Population: 10,900 (County)

5. Where WE ARE

6. Where WE ARERoom Reservations • Palm Coast City Council • City Departments • Turning Point Community Church • Palm Coast Garden Club • Flagler County School Board • Flagler County Supervisor of Elections • Palm Coast Historical Society • Flagler County Democratic Club • Palm Coast Little League • Alcoholics Anonymous • Flag Football 4 Fun • Palm Coast Republican Club • Flagler Humane Society • Palm Coast Math & Reading Center • Girl Scouts of Gateway Council • Flagler Sport and Conservation Association • City Lites, Inc. • Flagler Gun & Archery Club • NAACP-ACT-SO • AARP Tax Aide • Vivo Tours • Harbor Club Owners Association Inc. • Life Line Screening Petros Estate & Retirement Planning • Ronald Reagan Republicans Assemblies of FL • My Safe & Sound Home Inc. • PDA of Florida • Tourist Development Council • Halifax Christian Community Church • Leisure Services Advisory Board • PLDRB • Kemper Sports Management • Portuguese SDA Church of Palm Coast • Flagler Audubon Society • AARP Driver Safety • Latinos Unidos Club • Palm Coast Business Assistance Center • Flagler Orchid Society • Wellness with Chrissy • People Who Need People • Philippine American Association • Flagler County Sheriff’s Office • Florida Recreation & Park Association • Friends of Gamble Rogers State Park • Parkview Baptist Church • ARC of Flagler County • HAS-UWC, Inc. • Pine Lakes Board Meeting • Weddings • Parties • And many others . . .

7. Where WE ARERoom Reservations

8. Where we areCurrent Issues • ADA (Americans with Disabilities Act) • Deficiencies: inaccessible restrooms, kitchen, water fountains and sinks • Functionality • Inadequate storage • Limited space • Inadequate parking • Lacks Identity • Does not meet community expectations • Does not meet demand of the community • Maintenance • Roof leaks • HVAC efficiency • Sewer backups in restrooms

9. Where we ARE HEADINGVision for the fUture • Meet ADA regulations and providing a space that allows people of all abilities to fully utilize • Continue to serve as Recreation and Social Focal Point of Community • Serve as a Visitor Center (easily accessible from I-95, less than a mile from the exit) • Serve as a trail head for Linear Park Trail and trail network • Increase programming opportunities through partnerships, agreements, rentals, staff • Accommodate resident requests for a larger venue for parties etc. (seating capacity more than 125) • Provide for a Historical Society display area

10. Where we wereAs a Result… • Completed Community Center Concept Plan • August 2013 - Engaged VOA & Associated/Little John Engineering • December 2013 – Concept plan presented to City Council • Proceeded with RFQ for Design Services • Proceeded with RFQ for Construction Management Services • Proceeded with development of Letter of Intent

14. Where we ARE HEADINGDESIGN AND CONSTRUCTION • Design Phase - FY 2014 Budget • $430,000 allocated for Community Center Design Services • Allow for Phased Construction depending upon Funding Availability • Construction Phase • Funded through 5-Year CIP

15. 5 year CIP

16. ACTION ITEMSArchitectural Design ContractConstruction Management contractLetter of Intent Renovation & Expansion Design Phase

17. Action ItemsArchitectural Services Contract • RFQ-CD-CM-14-01 Architectural Services for Community Center Renovation and Expansion • CCNA Process (Consultant’s Competitive Negotiations Act) • 7 Qualification Packages were Received • VOA Associates, Inc. was the top-ranked firm • Fee for Services • Design Phase = $384,836 (FY2014) • Construction Phase = $164,120 (FY2015) • LEED Certification = $28,000 • Construction Administration = $106,720 • Allowance – Exhibit/Display = $29,400

18. CONSTRUCTION MANAGEMENT CONTRACT At RISK • RFQ-CD-CM-14-02 Community Center Renovation & Expansion • CCNA Process (Consultant’s Competitive Negotiations Act) • 6 Qualification Packages were Received • Ajax Building Corporation was the top-ranked firm • Fee for Services • Pre-Construction Phase Services = Lump Sum $43,285 • Cost estimate for entire project • Guaranteed Maximum Price for Phase I established during design • Construction Phase Services = 5% of construction costs

19. LETTER OF INTENTWITH BRIDGE CLUB • The parties propose that the City lease the Premises, when and if constructed, to Palm Coast Duplicate Bridge Club, Inc., (“Club”), to allow Club to conduct bridge club activities • Lease term - not to exceed 30 years • Maximum of 36 hours per week • Monthly Rent calculated with the following factors: • Hours/week • Standard Rate with volume discount • Lease Term • Pre-Payment • Monthly fee will increase 2% annually on October 1 • Outline of Other General Lease Terms • Formal Lease Agreement at Start of Phase 1 Construction

20. RENT ANALYSIS

21. NEXT STEPS Renovation & Expansion Design Phase

22. Next Steps • City Council Consideration (May 2014) • Architectural Design Contract • Construction Management Contract • Letter of Intent with Bridge Club • City Council Presentation (Aug/Sept 2014) • Preliminary Design Layout and Elevations • City Council Consideration (Early 2015) • Establish Guaranteed Maximum Price for Phase I • Rental & Lease Agreement(s) with Private Partner(s)