February 2012 Meeting Pierre 2/29/2012

1. February 2012 Meeting Pierre 2/29/2012

2. AgendaCall to order -- Matt Tooley Roll Call of Members Police Chiefs – Jody Frye Sheriffs Organization -- Dave Ackerman Division of Criminal Investigation – Dan Satterlee South Dakota Game, Fish, & Parks -- Andy Alban South Dakota Department of Transportation -- Greg Fuller South Dakota National Guards -- Dayton Myers South Dakota Emergency Managers Association -- Brad Steifvater South Dakota Fire Fighters Association -- Dennis Gorton South Dakota Association of Health Care Organizations -- Rebekah Cradduck South Dakota Department of Public Safety -- Ryan Mechaley South Dakota APCO/NENA Chapter -- Matt Tooley South Dakota Emergency Medical Technicians Association -- J.D. Geigle South Dakota Department of Agriculture/ Wildland Fire -- Ken Wesche South Dakota Association of County Commissioners -- Bob Wilcox South Dakota Department of Health -- Rick LaBrie Tribal Government -- Larry Jandreau Federal Government -- Bob Fischer Bureau of Information and Telecommunications -- Jeff Pierce Additional Agenda Items Approval of August 2011 meeting minutes --

3. Old Business 1. 2012/13 Budget discussion – Pierce Fiscal Year 2012 Total and Remaining Budget

4. 2013 Budget • Regular payments of $834,324 will begin this fiscal year • We are anticipating up to $165,000 to cover tower maintenance costs for SRC/PBS. 2. Grant Status • DHS grants. 3. System Updates/System Status

5. 4. 10-33 (emergency) traffic, and interagency Talkgroups – Mechaley 5. Motorola proposal, equipment, timeline for installation. • Master site equipment—installed • Dispatch equipment (SRC, Watertown, Sioux Falls)--installed • Site & dispatch testing--completed • NICE recorder

6. System Updates Since August 2011, BIT/SRC Engineering • Major project has been the upgrade of the Master Site from Smartzone 4.1 to SmartX 7.9. • Added 1 channel at Madison, SD IR site for additional capacity. • New building and generator installation, and move at the Crandall, SD IR site. • Terry Peak move antennas for better coverage in snow groomer areas. Will need to supplement coverage in Spearfish by co-phasing antennas. • Programming and installation of many HP and GFP XTL2500 radios. • Updating Yankton county Fire EFJ, one code plug for the entire county. • Complete removal and reinstalls for Park Rangers. • 4. SCIP Update • 2011 SCIP implementation form has been completed and provided to DHS • 5. 700 MHz Status No updates at this time • 6. Narrowband Progress

7. February 2012 December 2011

8. South Dakota Public Safety Narrowband Status February 2012 Red-Wideband Blue-WB/NB Green-Narrowband South Dakota Public Safety Narrowband Status December 2011

9. New Business • Council Purpose/ Orientation – Pierce a. Original group was formed in 2004 to draft system policies & develop a basic training program. This group consisted of around 40 members from agencies across the state working together to create a set of policies and procedures, as well as a taped video to be used for system orientation and use. b. Public Law 110-53, or the 9/11 Commission Act of 2007 contains the following requirements: b.1 – Each State of Territory is required to form a representative interoperability governance or State Interoperability Executive Committee (SIEC) to set policies and procedures for interoperable communications within their borders. b.2 -- The creation and maintenance of a Statewide Communications Interoperability Plan (SCIP). b.3 – The designation of a Statewide Interoperability Coordinator (SWIC) to coordinate interoperability within that state or territory. b.4 – The creation of a National Emergency Communications Plan (NECP) with benchmarks to gauge progress at the state, and local levels. c. March 14th 2007 and Executive Order was signed by Governor Rounds creating the South Dakota Public Safety Council, and the group has been meeting close to quarterly each year. d. As important as any federal legislation requiring us to have such a group, it is more important that those that manage the statewide communications system in South Dakota and those using it have a formal voice in the system administration and the development of policies and procedures that apply to users across the state.

10. Office of Emergency Communications Update/NECP Goal 2 – Dan Hawkins/Pierce • 10-33 (emergency) traffic and Interagency Talkgroups – (Mechaley) • Radio system update progress, Dravland, Tooley, Wesche. • Timeline for conversion to full P25 trunking. • Programming Template requirements. • Annual election of officers. • Travel reimbursement forms. • Other new business. • Next meeting.

11. 8. Travel reimbursement forms Organizational Reports Police Chief’s Assn. – Jody Frye Sheriffs Assn. -- Dave Ackerman DCI -- Attorney General – Dan Satterlee GFP -- Andy Alban DOT -- Greg Fuller National Guard -- Dayton Myers Emergency Managers -- Brad Steifvater Firefighters -- Dennis Gorton Healthcare -- Rebekah Cradduck Dept. of Public Safety -- Ryan Mechaley APCO/NENA -- Matt Tooley EMT’s -- J.D. Geigle Wildland Fire/DOA -- Ken Wesche County Commissioners -- Bob Wilcox Health Dept. -- Rick LaBrie Tribal Governments -- Larry Jandreau Federal Government -- Bob Fischer BIT Engineering -- Jeff Pierce Closing Comments Vice-chair -- Brad Steifvater Member at Large -- Open Chair -- Tooley Next Meeting: date, time, location.