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Bibliographic description

Describing bibliographic records to assist with organisation. Bibliographic description. Objectives. Introduce elements of description Associate description with metadata Examine ISBD within catalogue records Compare with other approaches to description. Elements of description.

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Bibliographic description

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  1. Describing bibliographic records to assist with organisation Bibliographic description

  2. Objectives • Introduce elements of description • Associate description with metadata • Examine ISBD within catalogue records • Compare with other approaches to description

  3. Elements of description

  4. Lantana record

  5. How are the data elements used? • Can you search using the M15+ rating? • Can you search for videocassettes longer between 1 and 2 hours long? • Can you produce a list of all AFI best actors? • Assumes the awards field is searchable/sortable rather than free text

  6. Describing the document You need to • Uniquely identify the distinctive and significant attributes of each document • Express these attributes as DATA ELEMENTS of the record • Follow established standards and conventions

  7. Author Title Series Title Publisher ISBN Subject headings Classification/location information Bibliographic record number Date of publication Edition statement Each bibliographic record is comprised of a series of fields

  8. How brief/full should bibliographic records be? • Who are the users ? • National Library vs. small special library • Record keeping system vs. content management system • Do we need enriched/enhanced cataloguing? • Details of contents • Abstracts • Addition of keywords from table of contents or index • Result: increased relevancy of retrieval

  9. Other data elements • From the other metadata schemes mentioned at Slide 3, what other data elements might be used to describe the document? • Example • Connections – ‘relation to other resource’ as used in AGLS

  10. Database design considerations • What are the boundaries for the content of the database? • What about the form of the record and its component parts? • What standards should be used? • How about authority control – to have consistent forms of names and headings? • Do we need a thesaurus?

  11. Importance of standards Harvey (Chapter 2) • Economies • Quality control • User familiarity

  12. Standardised approaches to description • ISBD: (general guidelines) International Standard Bibliographic Description • AACR2 (specific rules to follow) Anglo American Cataloguing Rules

  13. FRAMEWORK FOR DESCRIPTION • A general framework has been developed jointly by IFLA & JSCR of AACR &International MARC program resulting in: ISBD(M) 1974 Monographs; rev 1987; 2002 ISBD(CR) 2002 Continuing resources (formerly S: serials 1974 rev 1988) ISBD(G) 1977 Annotated text; rev 1992 ISBD(CM) 1977 Cartographic materials; rev 1987 ISBD(NBM) 1977 Non-book materials; rev 1987 ISBD(PM) 1980 Printed Music; rev 1991 ISBD(A) 1980 Antiquarian; rev 1991 ISBD(ER) 1997 Electronic Resources (formerly CF: computer files 1990)

  14. Prescribed sources of information (Monographs) 1. Title and statement of responsibility Title page 2. Edition Title page, other preliminaries and colophon (i.e. where publisher’s emblem is) 3. Material (or type of publication) specific area Not used in ISBD(M) 4. Publication, distribution, etc. Title page, other preliminaries and colophon 5. Physical description The publication itself 6. Series Title page, other preliminaries, cover, spine, and colophon 7. Note Any source 8. Standard number (or alternative) and terms of availability Any source

  15. Title and statement of responsibility area  1.1 Title proper  [] 1.2 General material designation = 1.3 Parallel title : 1.4 Other title information   1.5 Statements of responsibility / First statement ;      Subsequent statement  

  16. Edition area  2.1 Edition statement = 2.2 Parallel edition statement   2.3 Statements of responsibility relating to the edition / First statement ;      Subsequent statement , 2.4 Additional edition statement 2.5 Statements of responsibility following an additional edition statement / First statement ; Subsequent statement

  17. Standardised approaches to subject content • LCSH • Library of Congress Subject Headings • Sear’s List of Subject Headings • What thesauri have you used? • Family Thesaurus • Australian Thesaurus of Education Descriptors (ACER) • Subject specific

  18. Standardised approaches to:Classification • DDC (Dewey Decimal Classification) • LCC (Library of Congress Classification) • Moys (Law)

  19. Alternative approaches to description • Description of Web Resources • Dublin Core, AGLS • Description of documents • TEI, VERS

  20. Dublin Core Title Creator Subject Description Publisher Contributor Date Type Format Identifier Source Language Relation Coverage Rights Descriptions are defined at http://purl.oclc.org/metadata/dublin_core_elements

  21. AGLSAustralian Government Locator Service • Dublin Core plus 4

  22. VERS Encapsulation • Record • File • “Onion”

  23. Summary • Metadata • Originated in computing to describe data about data elements (name, size, data type, etc) or records (length, fields, columns, etc) • Now more broadly any information about information • Bibliographic applications much wider than libraries • Standards in different spheres • Metadata may describe many aspects of the • Agent or artefact (what it is) • Its content (what it is about)

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