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Tempting Templates

Tempting Templates. Project Status Report # 2. Agenda. Review Project Objectives Milestone status & Earned Value Tracking Summary of Results Details of Task Activity Plan Changes Updated Gantt Chart. Project Objectives.

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Tempting Templates

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  1. Tempting Templates Project Status Report # 2

  2. Agenda • Review Project Objectives • Milestone status & Earned Value Tracking • Summary of Results • Details of Task Activity • Plan Changes • Updated Gantt Chart Tempting Templates - Status Report #2

  3. Project Objectives • Search for project management templates from the Internet and/or literature. • Provide an organized list of templates grouped by web site, process group, and knowledge area. • Provide a qualitative evaluation of web sites. • Provide recommendations for the list of templates to be included in an appendix of the 3rd edition of the textbook. Tempting Templates - Status Report #2

  4. Milestones Tempting Templates - Status Report #2

  5. Earned Value Analysis(chart on next page) • Saved project baseline at beginning of project. • Assumed $30/hour labor rate for all team members. • Earned value chart shows us as late/over-budget. Real story not that bad. • Have achieved milestones on schedule. • We underestimated time commitment • We have used all project buffer. • Expect to achieve the remaining deliverables on schedule. Tempting Templates - Status Report #2

  6. Tempting Templates - Status Report #2

  7. Template Distribution by Process Group and Knowledge Area Tempting Templates - Status Report #2

  8. Distribution of Templates Tempting Templates - Status Report #2

  9. Top Ten Web Sites Tempting Templates - Status Report #2

  10. Research ActivitiesTwo Phase Approach Challenge: Maximize coverage, minimize redundant effort • Search for Web Sites • Team members assigned different search engines • Obtain a list of web sites that provide (free) project management templates • Organize the list by number and cost of templates found • Gather Template Information • Team members assigned different web sites • Collect detailed information on each free template • Organize the list of templates by web site, process group and knowledge area Tempting Templates - Status Report #2

  11. Goals Individual Find at least 10 web sites with free templates Find the most number of unique sites not found by other team members Team Find at least 20 unique web sites having free templates Results Individual Min = 20 Max = 25 Bill found 10. Others: 7, 6, 6 Team 35 of 54 web sites had free templates Phase 1:Search for Web Sites Tempting Templates - Status Report #2

  12. Duplicate Web Site Discovery Tempting Templates - Status Report #2

  13. Number of Free Templatesper Web Site Tempting Templates - Status Report #2

  14. Focus on the 35 web sites with free templates. Goals Gather information on at least 100 templates (25 per team member) Find at least 1 template for each valid process group / knowledge area combination Results 333 free templates examined. Average of 83 per team member. Only 3 processes with no templates found: Source Selection Contract Administration Contract Closeout Phase 2:Gather Template Information Tempting Templates - Status Report #2

  15. Plan Changes • Search activities produced better that expected results. (3x more templates) • The contingency plan for additional re-focused searches was unnecessary. • Redirect activities to focus on a qualitative evaluation of the web sites and review the templates to be included in an appendix of the 3rd edition of the textbook. Tempting Templates - Status Report #2

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