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Parent & Community Support

Learn how to set up an email account, use social media, organize parent meetings, create a parent handbook, and build a strong parent coordinator network for effective parent and community support.

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Parent & Community Support

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  1. Parent & Community Support An Essential Part of a Smooth Running Team

  2. BENEFITS

  3. Where Do I Start

  4. SET UP AN EMAIL ACCOUNT • DEDICATED FOR CONTACTING TEAM PARTICIPANTS • SET UP GROUPS TO MAKE EMAILING EASIER

  5. DEVELOP EMAIL DATABASE • PARENT EMAIL ADDRESSES • STUDENT EMAIL ADDRESSES • MENTOR EMAIL ADDRESSES • ALUMNI EMAIL ADDRESSES • SPONSOR/DONOR EMAIL ADDRESSES

  6. SOCIAL MEDIA • GOOGLE CALENDAR • FACEBOOK PAGE • TWITTER • YOU TUBE ACCOUNT • TEAM WEBSITE

  7. SELECT A PARENT COORDINATOR • TRY TO CHOOSE A SEASONED PARENT • SECOND OR THIRD YEAR TEAM MEMBER IS HELPFUL

  8. START OUT SLOW • LIST WHAT YOU NEED FROM PARENT SUPPORT • LOOK FOR AN ASSISTANT COORDINATOR • SET UP A PARENT MEETING EARLY IN THE YEAR

  9. Parent Meeting

  10. THE PARENT MEETING WELL INFORMED PARENTS ARE INVOLVED PARENTS

  11. THE PARENT HANDBOOK Information never makes it home

  12. WHAT TO INCLUDE IN YOUR PARENT HANDBOOK • BASICS – WHAT IS ROBOTICS - WHAT IS FIRST • HOW DOES THE TEAM RUN/WHEN DO WE MEET • EVENTS/COMPETITIONS • WHO DO I CONTACT • WHERE DO I GO FOR INFORMATION

  13. THE PARENT MEETING WHAT DO I COVER

  14. Your Coordinator

  15. Your Link to Parentsand Supporters

  16. GETTING THE INFORMATION OUT • MAINTAIN PARENT CONTACT AT LEAST TWICE A MONTH • BE SURE AND KEEP YOUR SPONSORS/DONORS INFORMED • cc THE COACH ON ALL EMAILS

  17. DO NOT OVERLOAD YOUR EMAILS • SHORT AND CONCISE SOUND BITES

  18. HOW TO ASK FOR HELP • KEEP THE REQUEST SIMPLE • GIVE THE PARENT CHOICES • EVERYONE KNOW S WHAT THE OTHERS ARE DOING: REPLY ALL • BE THE CHEERLEADER – PRAISE ALL CONTRIBUTIONS

  19. WHAT DO I ASK FOR • DONATIONS OF ITEMS THE TEAM NEEDS • FOOD FOR BUILD SEASON • ASSISTANCE WITH LUNCHES FOR LOCAL EVENTS • SEARCH FOR SPONSORS AND MENTORS • FUNDRAISING IDEAS

  20. TEAM BUILDING EVENTS • KICK OFF EVENT • YEAR END PARTY • MENTOR APPRECIATION

  21. PARENT INCLUSION EVENTS • PARENT INFORMATIONAL MEETING • KICK OFF BREAKFAST AND VIDEO • INVITE PARENTS, SPONSORS AND DONORS TO COMPETITIONS/EXHIBITIONS • INVITE PARENTS, SPONSORS & DONORS TO FUNDRAISING EVENTS • INVITE PARENTS AND SPONSORS TO YEAR END PARTY

  22. Forming a 501C3 Not for Profit

  23. HOW DO I START • Set up Bylaws • Elect Officers • File Corporation Application with State • Obtain EIN from IRS • Apply for Tax Exempt status with IRS

  24. BENEFITS • Creates a strong support mechanism for your team • Formation will require officers …. Instant base for your parent group • Provides a way for sponsors and patrons to make tax deductible donation to your team • Provides an accounting and tracking mechanism for fundraising activities

  25. HELPFUL WEBSITES • http:/www.sos.mo.gov/forms/corp/corp52.pdf • http://extension.missouri.edu/notprofit/notprofit.aspx

  26. FUNDRAISING SPONSORS

  27. ASK YOUR PARENTS • FOR IDEAS

  28. START SIMPLE

  29. MOVE UP TO MORE INVOLVED FUNDRAISERS

  30. GETTING THE WORD OUT

  31. LOOK AT WHAT WORKS FOR OTHER TEAMS

  32. SPONSORS MENTORS

  33. PARENTS ARE A GREAT SOURCE • ASK IF THEIR CORPORATION OFFERS ANY • FUNDING OR MENTOR CANDIDATES • ASK IF THEY BELONG TO ORGANIZAIONS THAT • FUND OR MIGHT HAVE MENTOR CANDIDATES • ASK IF ANY FAMILY MEMBERS HAVE CONTACTS

  34. PARENTS WANT TO HELP ALL YOU HAVE TO DO IS ASK

  35. AND A STRONG PARENT COORDINATOR WILL BUILD THE BRIDGE OF COMMUNICATION BETWEEN YOU AND YOUR PARENTS

  36. GREAT PARENTS MAKE A GREAT TEAM

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