Hourly Processing Training

1. Hourly Processing Training A look into the processes behind hourly employment

2. Agenda • Hourly Process workflow overview • Process expectations • Onboarding process, required documents, and departmental role • Deadlines, timecards, and hour limitations • TIPS for TEMPS and website resources • Hourly employment separation • Contacts

3. Hourly/ Temporary Employees BPPM 60.26: “The University employs temporary employees to meet short-term and intermittent workload needs.” The University hires temporary employees for the following purposes: • Ongoing part-time work • Extra work required for a work load peak • To complete a special project • Or a cyclic work load (e.g. seasonal) Temporary employees are referred to as hourly, piece work, or time slip employees.

4. New Hire Hourly Employee Onboarding New Hire initiated by department with a Temporary Employment Authorization Form (TEA) TEA found on Payroll website- https://tricities.wsu.edu/business-services/home/payroll/ HR background checks TEA Form

5. TEA Form Hourly Employee Onboarding Appointment deadlines I9- to be completed no later than first day of employment!! W4 Direct Deposit WSU ID number Appointment Processed in TEMPS by Payroll Department to ensure employee stops at Payroll to complete paperwork.

6. Payroll emails department display screen. Appointment complete. Hourly Employee Onboarding Continued Details to appointment (display screen) Conditions of employment- signed by employee and supervisor Conditions of Employment returned from department to Payroll.

7. Timecards submitted to Payroll Course of Employment BPPM 60.26 Hour limitations- Student vs. Non-Student Timecards- Daily Activity Report (DAR) Deadlines- Does your department have a signature backup?

8. Benefits Employee may become eligible for benefits based on: Actual Work: Employee averages 80 hours a month over a consecutive six month period. Anticipated Work: At time of hire, employee is anticipated to average 80 Hours a month over a consecutive six month period. Recurring Seasonal Work Visit hrs.wsu.edu/Temporary_ Employee_Benefits for more details. Contact HRS in Pullman with all benefits questions: (509)335-4521 hrs@wsu.edu

9. End of Appointment Employee cannot work after end date unless Payroll is notified of extension. If employee separates before the end-date of appointment, notify Payroll via email. Submit renewal paperwork to payroll@tricity.wsu.edu Hourly appointment ends (as anticipated or earlier) Hourly appointment extended as requested by department

10. Resources BPPM 60.26 TIPS for TEMPS Tri-Cities Payroll- https://tricities.wsu.edu/business-services/home/payroll/ Tri-Cities HR- http://tricities.wsu.edu/hrs/ Benefits (Pullman HR)- hrs.wsu.edu/Benefits

11. Contacts Kathy Harper, TEMPS A-L (509) 372-7498 payroll@tricity.wsu.edu Michele Hitzroth, TEMPS M-Z (509) 372-7270 payroll@tricity.wsu.edu Jessica Mejia, HR Analyst (509) 372-7418 Jessica.c.mejia@tricity.wsu.edu April Bell, Payroll Supervisor (509) 372-7260 payroll@tricity.wsu.edu

12. Comments, Questions, or Concerns? Thank you for attending!