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Introduction

Introduction. e FACiLiTY is a modular facilities management system allows day-to-day management of the processes automates operations provides a management dashboard for critical analysis enables enterprise wide control in the most intelligent and efficient way. Modules.

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Introduction

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  1. Introduction • eFACiLiTY • is a modular facilities management system • allows day-to-day management of the processes • automates operations • provides a management dashboard for critical analysis • enables enterprise wide control in the most intelligent and efficient way

  2. Modules

  3. Multi Site Multi Organization Concept • Site wise concept for multiple sites implementation using a central server • Facility managers being able to view any location data quickly by selecting the location/Site on top • User privileges can be set defining the sites to be viewed and restricted to each every user and in each and every site.

  4. Visitor Management System • The security requirements of large organizations and infrastructure are challenging and growing increasingly. • Visitors should be screened, registered, signed in quickly and allowed to visit only the relevant areas via integration with access control devices. • These challenges are managed efficiently by eFACiLiTY’s Visitor Management system

  5. Visitor Management Features • Online requests for appointment • Appointment approval and rejections • Pre-registration of groups and individuals • Email notifications on requests, approvals and rejections • Today's appointments and expected visitors • Visitor self sign-in using touch screen kiosks & Visitor sign-out • Business card scanning for speedy registrations • Visitor history tracking & Blacklisting of visitors • Visitor photo capture & Visitor signature capture • Smartcards / e-Passports integration • Items carried in/out scanning • Visitor / contractor badge / pass printing • Visitor / contractor badge designer & Gate pass printing • Returnable items tracking • MS Exchange / MS Outlook integration for appointments calendar • Access control system / Turnstile gates integration • Central implementation to monitor sites across geographies

  6. Appointment Request • Visitors can request for appointments using a simple request form that can be displayed in the company website / portal online • Name, Organization, Purpose visit, Phone/Email of the visitor is captured • The person from whom they are requesting for the appointment, appointment date / time is captured • The details are emailed to the host for confirmation Appointment Request via Company’s website Visitor Visits Company Website Clicks on a Web link in the website Visitor fills in the request form

  7. Appointment Request Screen

  8. Accept / Reject Appointment • The host on receiving the email can click on the link to open the appointment request • The host can change the appointment date/time, Accept / Reject, Add remarks / instructions to the security / receptionist • Once Accepted, the user will be pre-registered automatically Appointment Accept / Reject by Host Host gets alert on registration via Mail & SMS Logs in to VMS Application Accepts \ Rejects the requests

  9. Appointment Accept/Reject Screen

  10. Pre-register a Visitor • The host can also manually Pre-Register a Visitor based on a call/email appointment request from the visitor • Pre-registration can also be Cancelled anytime by the host Pre-registration by the Host Host fills in a pre-registration form on behalf of the Visitor Email/SMS Alert sent to acknowledge Visitor Shared with the Security Desk

  11. Pre-register a Visitor Screen

  12. Pre-register Recurrence Visits • Any pre-panned recurrence visits like visits for Training Programs, Temporary Deputation etc. can be registered using this option

  13. Out of Office / Busy • Facilitating the host / staff to record the period during which he would want any appointment requests to be disallowed. • Displaying the reason for the non-availability of host / staff. • Prevents the visitor from getting registered his appointment on these days.

  14. Visitor Sign-In – Pre Registered • Pre Registered Visitors can sign in quickly. • Details of Visitors all flashed immediately. • Instruction to the Receptionist is also given

  15. Visitor Sign-In – First Time Visitor • Quick signing in • Scanning of Business card • Visitor Photo capture • Screen for Visitors to verify their data Visitor Sign In – First Time Visitor For Walk in/ appointment accepted/ pre-registered Visitors Security Guard fills the Sign in screen Visitor Badge and Gate Pass Issued

  16. Visitor Sign-in Screen

  17. Items Carried Screen • Items carried by Visitor are captured

  18. Visitor Verification Screen • Display of visitor details in an add-on monitor • Visitors can verify their details

  19. Visitor Sign-In – From History • By running a searching on the First name or any other detail, the full details of the visitor can be flashed from the History enabling quick registration • Purpose of visit and Host details only need to be captured. • Signing in becomes faster.

  20. Visitor Sign Out • “Visitor Sign-out” facilitates the user to close the visitor’s session by signing them out. • Visitor signs out with respect to their badge number • The items that are carried-out is checked against the ones carried-in and recorded

  21. Blacklisting Visitor Screen • Blacklisting of visitor • Reason for blacklisting

  22. Contractor Badge Issue • The user register the contractor for a contract period signed with him • The Contactor Badge issued can be used for multiple entry and exits and will be valid until his contract period.

  23. Host Location • The location information is linked with the staff profile to refer the host / staff’s location. • When the visitors sign in, the information such as “building / Site”, “Floor/Location” where the host is located can be identified.

  24. Visitor Tracking • Visitor Management System readily integrates with Access Control Devices to track and locate the visitors. • Tracking the visitors for the current time or for the specified range of date / time • Visitor movement report

  25. Email / SMS Alerts • Email Alerts • Alert to requester on appointment acceptance • Alert to requester on appointment rejection • Alert to visitors when they are pre-registered • Alert to pre-registered visitors if the appointment is cancelled • Alerts to host on Visitor arrival • Alerts to host after sign-in of the visitor • SMS Alerts • Alerts to host on Visitor arrival • Alerts to host after sign-in of the visitor

  26. Email and SMS Template - Samples • Email Template • SMS Template

  27. Reports Features • Generation of the MIS Reports like • Appointment Request Register • Appointment Register • Visitors’ history • Visitors’ list • Visitors’ Movement • Visitors Count for the period • Black listed Visitors • Percentage of people without appointment • Number of visitors who signed out properly • Average time spent by a visitor (Properly signed out visitors) • Top frequency visitors • Top frequently visited hosts • Listing of Items carried by visitors • Listing all visitors not signed out • The reports can be printed and exported in to the formats like HTML, Excel and PDF.

  28. Suggested Hardware Dymo Label Writer 400 Microsoft 1.3 Mega Pixel Web Camera CardScan 700 Series Business Card Scanner Honeywell Barcode Scanner Ms 5145

  29. Visitor Badge • Sample Visitor Badges • Visitor Badge Designer

  30. Visitor Gate Pass • Sample Gate Pass • Gate pass Designer

  31. Other Features • Today’s appointments and expected visitors • Visitor movement tracking using Access Control • MS Exchange integration for appointments calendar • Access control system integration • Visitor Badge / Gate Pass Printing

  32. Software Specifications • Microsoft’s .NET Framework • Browser based thin-client interface • Supports Oracle/MSSQL/MSSQL Express • Email, SMS, MMS Messaging • Cross browser compatible • Language of your choice • Supports MS Exchange, LDAP • Building Management Systems (BMS) Integration • Ready for integration with Microsoft Active Directory, Oracle Single Sign-on • PDA extension with Microsoft Pocket PC • Table, Field, Activity wise Audit Trail • Security Policy Management

  33. Synergetic Partners Microsoft Gold Certified Partner (ISV)–Product Development Metronic Global Berhad, Malaysia & China Tridium Asia Pacific, Singapore Infocon Technology, Malaysia Wave Front, Japan Pinnacle Computer Systems Dubai, U.A.E. Global Trade S.A.R.L., Saudi Arabia Sequential IDS, Nigeria

  34. eFACiLiTY End Users Government Intelligent Building Management System – Federal Government Buildings, Putrajaya, Malaysia Enterprise Facilities Management System Implementation – Ministry of Health, Kuwait Enterprise Facilities Management System Implementation – Tidel Park, Coimbatore, India eFACiLiTY - Enterprise Facility Booking System – Malaysian Communications And Multimedia Commission (MCMC), Malaysia Enterprise Facilities Management System Implementation – Ministry of Health, Bahrain Enterprise Facilities Management System Implementation – Saudi Arabia National Guard, Saudi Arabia

  35. eFACiLiTY End Users Corporates Enterprise Visitor Management System – Japan Tobacco International, Malaysia Enterprise Facility Management System – British Aero Space, Saudi Arabia Enterprise Facility Management System –Saudi Catering and Contracting, Saudi Arabia Enterprise Facilities Management System – Qatar Petroleum, Qatar Enterprise Facilities Management System – Sodexo, India Enterprise Facilities Management System – For Vodafone through Honeywell

  36. eFACiLiTY End Users eFACiLiTY End Users Corporates Enterprise Facilities Management System – Trade Coast, Australia Enterprise Facility Management System – Alghanim Industries, Kuwait Enterprise Facilities Management System – Embassy Services Private Limited, India Enterprise Facilities Management System – Airmaster, Australia Enterprise Facilities Management System – Millennium Hilton, Bangkok

  37. eFACiLiTY End Users Corporates eFACiLiTY – Enterprise Facility Management System – Pacific Controls, UAE eFACiLiTY Module Implementation – Prestige IT Park, India eFACiLiTY - Enterprise Facility Management System – CoreLogic, India eFACiLiTY – Enterprise Facility Management System – Wadhwa Group, India eFACiLiTY – Enterprise Facility Management System – Egypt, UAE, Saudi Arabia, India

  38. eFACiLiTY End Users Corporates eFACiLiTY – Enterprise Facility Management System – Albhukary, Malayasia Tenant Billing System – GVK Mall, India Tenant Billing System – Value Mall, India Enterprise Facilities Management System Implementation – Sheraton Darling Harbor, Sydney, Australia Facility Booking System – DiGi, Malaysia

  39. eFACiLiTY End Users Corporates eFACiLiTY – Enterprise Facilities Management System – CRISIL Limited, India eFACiLiTY – Enterprise Facilities Management System – For Societe Generale via CBRE South Asia Pvt. Ltd eFACiLiTY – Enterprise Facilities Management System – Godrej Properties, India eFACiLiTY – Enterprise Facilities Management System – Saudi Arabian Trading & Construction Co. (SATCO), Saudi Arabia eFACiLiTY – Enterprise Facilities Management System –GPX (India) Private Limited, India eFACiLiTY – Enterprise Visitor Management System – Electronic Card Services Ltd, Kenya

  40. SIERRA ODC Private Limited • Founded in 1998 • Based in Coimbatore, INDIA • Providing Software Development & Support Services • 150+ Strong workforce • Clients and Outsourcing in Malaysia, USA, UK, Middle East and Africa • Satisfied Multinational Clients • Microsoft Gold Certified Partner

  41. Key Projects – Government Customs, Ports, Free Trade Zone Affairs Automation Project – Kingdom of Bahrain Airport Automation, Cargo Management, Point of Sales Systems – Civil Aviation Authority, Uganda Farm Production System – Malaysian Agri Food Corporation, Malaysia Enterprise Facilities Management System Implementation – Ministry of Health, Bahrain Enterprise Facilities Management System Implementation – Saudi Arabia National Guard, Saudi Arabia

  42. Key Projects –Fortune 500 Enterprise Resource Planning Sales and Distribute Management Supply Chain Management Materials Management System Sales and Distribute Management Supply Chain Management Materials Management System SAP Integration & Online Reporting Application CRM & Sales Force Automation System – South Asia Supply Chain Management

  43. Key Projects –Fortune 500 Asia Sales Information System – Singapore Non Tobacco Material Warehouse Management – Korea, Malaysia Know Your Customer – Global Tobacco Leaf Information System – Malaysia Global Labelling Application – Global Production Tracking & Performance System – Global Global Freight Tool - PPO Integration – Global GSA Stop Card Reports Development – Global Competitive Intelligence Portal – Italy, Spain, France, Benelux Incident Report Tools –Global Fleet Management System – Malaysia Global Regulatory Overview – Global Account Database Manager – Philippines Account Database Manager – Vietnam Test Tracking Tool –Global Virtual Application Portal – Global Global Freight Tool –Global Routing Engine – Global Scoring Engine – Global

  44. Key Projects –Fortune 500 Secure FTP Application – India B2B Integration – India Warehouse Occupancy Analysis System – India Lenova India Reporting Solution –Singapore Service Parts Management System - India Energy Visualization and Analysis Product Development and Continuance – Australia Energy Dashboard Development – India Enterprise Facilities Management System – Malaysia ManagementofChange(MOC) - Malaysia Enterprise Maintenance Management System – YUM Group, India

  45. Key Projects –Other Corporates B2C Shopping Mall with Order Processing – Canada Jobs / Recruitment Portal – Utusan Group, Malaysia SMS News Portal – Utusan, Malaysia Contracts Closeout Data Administration System – USA University of Dammam is a university in Dammam – Saudi Arabia Enterprise Facility Management System – For JSW Steel via Siemens

  46. Key Projects –Other Corporates Enterprise Resource Planning – VIP Group, India Silver light based Simple Business Accounting System – Osborne Charles Group, USA Warehouse Management for Automated Storage and Retrieval System (ASRS) – ER Mekatron Sdn. Bhd., Malaysia Aircraft and Ground Support Equipment Maintenance Management – IndiGO Airlines, India Enterprise Facility Management System – For Nitesh Residency via Carrier Race Technologies Pvt Ltd, India

  47. Key Clients & End Users

  48. Key Clients & End Users

  49. Thank You! For more information please contact us at info@sierratec.com SIERRA ODC Private Limited w w w . s i e r r a t e c . c o m USA SIERRA Infosys Inc.6001 Savoy Dr, Suite 210,Houston TX 77036,Tel: +1-713-747-9693Fax: +1-509-351-6682 MALAYSIA SIERRA ODC (M) SDN. BHD. 96-1, Biz Avenue, 2, Neo Cyber Lingkaran Cyber Point Barat 63000, Cyberjaya, Selangor, MalaysiaTel: +603-8320-2080 Fax:+603-8320-2082 INDIA SIERRA ODC Private Limited188/1,Varadharaja Layout-1 PN Palayam Road, Ganapathy, Coimbatore - 641 006.Tel: +91-422-2567596 / 7Fax: +91-422-2567445 USA/Canada +1 408 239 4819 SINGAPORE SIERRA ODC (S) Pte. Ltd. #20, Cecil Street, #14-01, Equity Plaza Singapore 049705 Tel: +65 97334623

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