Collaboration Toolbox Context

1. Collaboration ToolboxContext What kind of Team will you be? Size 3 or 4 students Description One Project Faculty Advisor Industrial Consultant Project Management Coordinator Safety Instructor CI Writing Instructor

2. Collaboration ToolboxContextGrading Project Management 10% of your grade Graded Assignments Faculty Agendas (graded by faculty and project management coordinator) Team Agendas Weekly Progress Report Section 4 Activity Lists for Project (graded by faculty and project management coordinator) Mission Statement (graded by faculty and project management coordinator) Ground Rules Team Leader Transition Conference “Sharing the Team Experience” Participation Completion Report

3. Collaboration Toolbox Homework Assignments Website URLs Stellar website http://stellar.mit.edu/S/course/16/sp17/10.26/ Collaboration Toolbox http://ctbox.mit.edu/ Reading Assignment Team Modules 1.3 - 2-6 Due February 9 at 1pm Tip Download by Document Name in Table of Contents Homework Assignment Take Situational Leadership Survey http://goo.gl/forms/SDKirWTWGo DueFebruary 11 at Midnight Take TKI survey https:/docs.google.comspreadsheetviewformformkey= dG5TdnVza1BuVFAtdmp1RGdMXy1CRVE6MA Due February 25 at 11 am Tip for both surveys Access through Stellar or Collaboration Toolbox Feb 9 Lecture Material Download Entrance Conference Booklet (Module 3.5) or bring hard copy to lecture to fill out

4. Collaboration Toolbox Entrance Conference Entrance Conferences times available February 13 – February 25 Duration One Hour Times will be posted February 9 Discussion TA availability to attend conference Team members availability Mandatory Attendance Discuss during the lecture on February 9 Pick one time on Doodle

5. Collaboration Toolbox Team Correspondence Reporting Activities My e-mail bburrell@mit.edu Anton Cottrill Project Management Teaching Assistant e-mail cottrial@mit.edu When emailing in subject line and in subject line of documents to be downloaded: Last name-team#-your e-mail subject-date or sequential number Do not use slashes in subject lines for date in e-mails or documents to download. Times e-mail will be checked 7:30 am; 11:00 am; 4:30 pm; 8:00 pm and 11:00 pm Dropbox checked Three times weekly: Monday, Wednesday and Friday Reports I will read Weekly Progress Reports, Mission Statement, section 4 and Activity Lists Agendas Minutes (optional) Completion Report Reports Format Word Document If use PDF upload both

6. Collaboration ToolboxWhat is a Team? Discuss as a Team “What is a Team?” Write down Four Characteristics of a Team

7. Collaboration ToolboxWhat is a Team?Definition Shared Leadership Roles Individual and Mutual Accountability Delivery of a Specific Team Purpose Collective Work Product Encouragement of Open Ended Discussions Specific Problem Solving Meetings Performance Directly Assessed by Collective Work Product Discussions and Decisions about Problem Solving Members utilize Complimentary Skills Coordinating Synergy by Maximizing Strengths and Minimizing Weaknesses Members provide Acknowledgement and Support for Personal Expectations Collaborating and Doing the Real Work Together (Katzenbach, J. R. & Smith, D.K., 1993)

8. Collaboration ToolboxTeam Life CyclesDefinition Formation Criticism Synthesis Accomplishment Completion

9. Collaboration ToolboxForming the TeamDefinition To Form the Team Ground Rules Mission Statement Reporting Activities Know the Formation Team Life Cycle Project Management Tools

10. Collaboration ToolboxTeam Life CyclesFormation Stage Challenges Create a Purpose Manage Team Membership Use the Project Management Tools to Form the Team and Execute the Tasks to meet your Goals Learn how to manage Success and Problems

11. Collaboration ToolboxTeam Life CyclesLecture February 9 . Materials needed: a.Electronic copy of Entrance Conference Team Booklet (Module 3.5) No laptop, use a hard copy b. Post its for exercises Entrance Conference Booklet fill out electronically or as a hard copy during class a. Record your information electronically and send to Recorder