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Expansion & Review Committees

Expansion & Review Committees. “Expanding 4-H Youth Development for the Next Generation” Adapted from University of Illinois 4-H Expansion & Review Committee fact sheets Western Region 4-H Institute 2009 Sarah Chvilicek. Expansion & Review Committee Roles.

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Expansion & Review Committees

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  1. Expansion & Review Committees “Expanding 4-H Youth Development for the Next Generation” Adapted from University of Illinois 4-H Expansion & Review Committee fact sheets Western Region 4-H Institute 2009 Sarah Chvilicek

  2. Expansion & Review Committee Roles Ensures 4-H programs practice nondiscrimination and equal opportunity Promotes 4-H involvement Raises awareness of available 4-H Youth Development Programs among all potential audiences Advocates for underserved and underrepresented populations

  3. Roles, cont. • Determines needs and directions of current 4-H YDP (complimentary with state and national policies) • Ensures that 4-H YDP is relevant, current, and has an impact on local needs • Assists with identifying potential volunteers or volunteer roles

  4. Roles, cont. • Develops program marketing plans • Designs program features • Critically reviews progress toward program goals • Meets Federal requirements and keeps Extension above reproach and accountable to local citizens

  5. E&R Committee Membership • Representative of county demographics – use census data • At least 1/3 youth members • No set number of members required; typically 10-20 members • It is also helpful to have a representative from your 4-H Leaders’ Council on the committee

  6. E&R Committee Membership • Responsive to and supportive of the essential elements of Positive Youth Development • Selected/appointed in consultation with County Director or Extension Educator • Functions as a separate entity from other committees or associations (not a regular 4-H meeting)

  7. E&R Committee Meetings • Held anytime of year • Schedule depends upon local needs • The number of meetings depends on local/state requirements • Consider your E&R committee as an opportunity to grow – ongoing meetings • Minutes to include committee demographics, should/must be taken and kept on file in County Extension Office

  8. E & R Committee Meeting Agenda Items Items to consider when planning your Expansion & Review

  9. Agenda, cont. • Icebreaker & Introductions • Orientation to E & R Committee • Common vision and purpose • Expectations • Review components of Positive Youth Development • Review of applicable federal and state laws regarding… • Equal Opportunity • Nondiscrimination • Affirmative Action • Establish goals

  10. Agenda, cont. • Gather data for Community market analysis • Geographic boundaries • Census data • Demographics • Community youth-serving organizations/services and existing partnerships • Projected residential growth and development

  11. Agenda, cont. • Gather data for 4-H Market Analysis • Charts of 4-H participation (gender, age, race, tenure, special needs, rural-urban balance) – from ES-237 data • Note: this can also be used as an information tool to share 4-H data internally (4-H Council, Leaders), and externally (community presentations, funding sources)

  12. Agenda, cont. • Brainstorm ideas for sub-committees • Club-based 4-H program • School enrichment • Out of School programs • Community-based program • 4-H Participation Surveys • Those completing 4-H tenure • Those not re-enrolling

  13. Agenda, cont. • Set priorities for 4-H Youth Programs • List programs currently offered • Training offered • Cost per program per participant • Youth/adults reached • Resources available

  14. Agenda, cont. • Appraise each program against a set of evaluation questions such as… • To what extent does it fulfill the 4-H mission? • Does it address the needs of youth in our county? • How well does it develop youth life skills? • Are volunteers able and available to implement this program? • Are youth significantly involved in this program? • Does the program meet the essential elements of positive youth development?

  15. Agenda, cont. • Establish goals for 4-H expansion • Recognition of committee members’ contributions • Evaluation of committee process and implementation plan

  16. Educator Roles with E&R Comm. • Suggest options for future 4-H program growth • Advise committee on relevant state and national 4-H policies • Ensure positive youth development opportunities exist for all youth • Report results to County Director/Extension Educator • Prepare E&R Committee information to share during county reviews/audits

  17. Why Does This Matter? • Think of Expansion & Review as an opportunity to ensure that the 4-H program is progressive in addressing the needs of youth today and prepares them for a dynamic future • Policy Makers also see the value of Expansion & Review Committees when identifying funding/revenue streams

  18. Why cont. • Consider your Expansion & Review Committee as more than a requirement and frame it in the context of: • It is the Right Thing To Do • Thank you!

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