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TIME MANAGEMENT

TIME MANAGEMENT. “The secret of getting ahead is getting started. The secret of getting started is breaking your complex overwhelming tasks into small manageable tasks, and then starting on the first one.” ~Mark Twain. Learning Objectives.

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TIME MANAGEMENT

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  1. TIME MANAGEMENT

  2. “The secret of getting ahead is getting started. The secret of getting started is breaking your complex overwhelming tasks into small manageable tasks, and then starting on the first one.” ~Mark Twain

  3. Learning Objectives • Assess your current time management motivation and skills and discover what gets in your way • Learn how to make time tangible and appropriately estimate how long tasks take • Utilize the “REP Plan” to turn “stuff” into actions and master your workflow • Learn processing best practices for Paper and Email • Create your own planning and tracking systems to ensure continued success

  4. Delivery Cycle

  5. “It’s hard to fight an enemy who has outposts in your head.” ~Sally Kempton

  6. What Gets in Our way

  7. What gets in your way and keeps you from managing your time?

  8. Do you think your issue is technical, external or psychological?

  9. “Vision is not enough; it must be combined with venture. It is not enough to stare up the steps; we must step up the stairs.” ~Vaclav Havel

  10. Making time tangible

  11. Everyone has tedious days that go on and on

  12. We also have days when time flies because we’re having so much fun

  13. Managing time is difficult because the concept of time itself is abstract

  14. In order to manage our time, we need to change the way we think about it

  15. Time is a container that you can organize like any space

  16. We can analyze our to-do list items in terms of size to make sure they fit

  17. Most people aren’t great at estimating how long tasks really take

  18. We need a tool to strengthen and practice our estimating abilities

  19. “Time is the quality of nature that keeps events from happening all at once. Lately, it doesn’t seem to be working.” ~Anonymous

  20. Multitasking best practices

  21. Multitasking makes it tricky to get on track and finish what we start

  22. Studies show that multitasking actually decreases efficiency by 60%

  23. Efficient and productive people develop a tolerance for concentration

  24. We can practice our concentration tolerance each hour, in “chunks”

  25. End of part 1

  26. “The ancestor of every action is thought.” ~Ralph Waldo Emerson

  27. Turning “stuff” into Actions-Mastering workflow

  28. With so little time, so much on your plate, how do you choose what to do?

  29. We can turn “stuff” into actions using the REP Plan

  30. Set up a simple folder system and treat email like postal mail

  31. Processing email is more than checking and less than responding

  32. “What actions do I need to take in response to this email?”

  33. To manage my Daily Task List I can use the SPACE formula

  34. Prioritizing is a challenge.

  35. The Urgent/Important Matrix is one way to figure out what to do first

  36. Delegation works if you put the right person in the right job at the right time

  37. “It does not take much strength to do things, but it requires a great deal of strength to decide what to do .” ~Elbert Hubbard

  38. Processing best practices: Evaluate, reduce & preempt

  39. Clutter is a symptom of poor time management not poor organization

  40. Sort through your clutter to evaluate and quantify what you have

  41. Reduce your backlog by at least two thirds

  42. Process paper once a day

  43. “Blessed are the flexible, for they shall not be bent out of shape.” ~Michael McGriffy, M.D.

  44. Scheduling Balance

  45. “I always wanted to be somebody. I should have been more specific.” ~Lily Tomlin

  46. People often confuse activities with goals

  47. A goal is a destination.

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