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2018-2019 Business Validation Rule Changes

This presentation highlights the changes made to business validation rules for the 2018-2019 academic year. It covers various areas such as ECDS, organization, staff, and student rules.

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2018-2019 Business Validation Rule Changes

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  1. Simple Solution. Brighter Futures. 2018-2019 Business Validation Rule Changes July/August 2018 Presented by: Michele Elledge

  2. CONTENTS • Business Validation Rules Introduction • Business Validation Rules - ECDS • Business Validation Rules - Organization • Business Validation Rules - Staff • Business Validation Rules - Student • HB 674 – Out-of-School Suspensions

  3. Business Validation Rules Introduction • Business Validation Rules are added, revised, and/or deleted due to • Legislation, • Quality assurance discoveries, • Support questions, or • Program area requests

  4. Business Validation Rules Introduction The following slides provide a high-level view of miscellaneous validation rule changes that have occurred since spring training. A detailed list of all changes can be found in the 2018-2019 Section 5 / 8.5 Change Logs.

  5. CONTENTS Business Validation Rules Introduction • Business Validation Rules - ECDS Business Validation Rules - Organization Business Validation Rules - Staff Business Validation Rules - Student HB 674 – Out-of-School Suspensions

  6. Business Validation Rules – ECDS • 10010-0016 • For each Local Education Agency’s data submission, if at least one KG student is reported (student school association data with GRADE-LEVEL-CODE "KG"), then there must be Kindergarten Assessment Metadata data reported where REPORT-ASSESSMENT-TYPE is "ECDS – KG".

  7. Business Validation Rules – ECDS • 10020-0035 • If the last three digits of DISTRICT-ID are "960" (Private PK data), then ORGANIZATION-CATEGORY on School data must be "School" and CAMPUS-GRADES-OFFERED must be "Preschool/Prekindergarten".

  8. Business Validation Rules – ECDS • 10020-0039 • For each campus registered with the TEA in the current school year as an active instructional campus that offers GRADE-LEVEL-CODE "KG", if at least one student is reported at that campus (student school association data with GRADE-LEVEL-CODE "KG"), then Campus data must be reported.

  9. Business Validation Rules – ECDS • 10200-0040 • For each campus registered with the TEA in the current school year as an active instructional campus that offers GRADELEVEL-CODE "PK", if at least one student is reported at that campus (student school association data with GRADE-LEVEL-CODE "PK"), then Campus data must be reported.

  10. Business Validation Rules – ECDS • 10020-0045 (Revision) • If the last three digits of DISTRICT-ID are "960" (Private PK data), then there must be data reported for the campus itself.

  11. Business Validation Rules – ECDS • 10020-0046 • If the last three digits of DISTRICT-ID are "960" (Private PK data), then for each campus reported to ECDS, staff data should be reported.

  12. Business Validation Rules – ECDS (Revisions) • 10020-0047 (Revision) • If the last three digits of DISTRICT-ID are "960" (Private PK data), then for each campus reported to ECDS, student data should be reported.

  13. Business Validation Rules – ECDS • 10050-0002 • For this Course Section, if the Course is for SERVICE-ID "01010000" reported for ECDS, then the following fields must not be blank: PK-CURRICULA, HIGH-QUALITY-PK-PROGRAMINDICATOR, STUDENT-INSTRUCTION, PK-SCHOOL-TYPE, and PROGRAM-EVALUATION-TYPE.

  14. Business Validation Rules – ECDS • 30305-0019 • For a given Course Section, if the Course is for the PreKindergarten SERVICE-ID (01010000) or a Kindergarten SERVICE-ID, then there must be at least one teacher section association with CLASS-ROLE of "01".

  15. Business Validation Rules – ECDS • 40100-0101 (New) • For reporting student data, STUDENT-IDENTIFICATION-SYSTEM for STUDENT-ID must be "State".

  16. Business Validation Rules – ECDS • 40100-0159 (Revision) • For each student reported by the LEA, if there is a student assessment reported with REPORT-ASSESSMENT-TYPE of "ECDS - PK" or "ECDS - KG", then there must be student section association data with a matching TX-UNIQUE-STUDENT-ID.

  17. Business Validation Rules – ECDS • 40100-0160 (Revision) • For each student reported by the LEA, if there is a student assessment reported with REPORT-ASSESSMENT-TYPE of "ECDS - PK" or "ECDS - KG", then there must be enrollment (student school association) data with a matching TX-UNIQUE-STUDENT-ID.

  18. Business Validation Rules – ECDS • 40100-0172 (Revision & new number) • If the student assessment REPORT-ASSESSMENT-TYPE is "ECDS - PK", then the student's September 1 age should be at least 4. • 40100-0173 (Revision & new number) • If the student assessment REPORT-ASSESSMENT-TYPE is "ECDS - KG", then the student's September 1 age should be at least 5.

  19. Business Validation Rules – ECDS • 40100-0174 (Revision & new number) • If the last three digits of DISTRICT-ID are "960" (Private PK data), then for each student reported, there must be student cohort (student cohort association) data with a matching TX-UNIQUE-STUDENT-ID.

  20. Business Validation Rules – ECDS • 40110-0133 (Revision) • If the last three digits of DISTRICT-ID are "960" (Private PK data), then the following fields must not be blank: PK-SCHOOL-TYPE, STUDENT-INSTRUCTION, LIMITED-ENGLISH-PROFICIENCY, and ECONOMIC-DISADVANTAGE-CODE.

  21. Business Validation Rules – ECDS • 40110-0173 (Revision) • If the student assessment REPORT-ASSESSMENT-TYPE is "ECDS - PK" or "ECDS - KG", then HOME-ROOM-INDICATOR must not be blank on student section associations.

  22. Business Validation Rules – ECDS • 40110-0174 (Revision) • If the last three digits of DISTRICT-ID are "960" (Private PK data), then ENTRY-GRADE-LEVEL-TYPE must be "Preschool/Prekindergarten", and PK-SCHOOL-TYPE must be "Other", "Non-Public Pre-K Head Start", or "Non-Public Pre-K Licensed Child Care".

  23. Business Validation Rules – ECDS • 40110-0179 (Revision) • If HOME-ROOM-INDICATOR is reported (not blank), then there must be a student assessment with REPORT-ASSESSMENT-TYPE of "ECDS - PK" or "ECDS - KG".

  24. Business Validation Rules – ECDS • 40110-0184 (Revision) • If the student assessment REPORT-ASSESSMENT-TYPE is "ECDS - PK" or "ECDS - KG", for a particular TX-UNIQUES-TUDENT-ID, there must be one and only one student section association where assessment ADMINISTRATION-DATE is greater than or equal to STUDENT-BEGIN-DATE and less than or equal to STUDENT-END-DATE, and HOME-ROOM-INDICATOR is "1".

  25. Business Validation Rules – ECDS • 42400-0027 (New) • If GRADE-LEVEL-CODE is "PK", then PK-PROGRAM-TYPE-CODE must not be blank or "00". • 42400-0028 (New) • If GRADE-LEVEL-CODE is "PK" and PK-PROGRAM-TYPE-CODE is "01" or "03", then PRIMARY-PK-FUNDING-SOURCE-CODE should be blank.

  26. Business Validation Rules – ECDS • 42400-0029 (New) • If GRADE-LEVEL-CODE is "PK", then PK-PROGRAM-TYPE-CODE must not be blank or "00". • 42400-0030 (New) • If GRADE-LEVEL-CODE is "PK" and SECONDARY-PK-FUNDING-SOURCE-CODE is not blank, then PRIMARY-PK-FUNDING-SOURCE-CODE must not be blank.

  27. Business Validation Rules – ECDS • 46010-0005 (Revision) • If REPORT-ASSESSMENT-TYPE is "ECDS - PK" or "ECDS - KG', then for the reported ASSESSMENT-TITLE and ACADEMIC-SUBJECT, if there is a minimum score and maximum score defined in TEDS Section 10, then the SCORE-RESULT must be either -999, or greater than or equal to the score minimum and less than or equal to the score maximum.

  28. Business Validation Rules – ECDS • 46010-0006 (New) • If REPORT-ASSESSMENT-TYPE is "ECDS - PK" or "ECDS – KG”, then there must be student data with a matching TX-UNIQUE-STUDENT-ID.

  29. Business Validation Rules – ECDS • 60010-0003 (Revision) • If REPORT-ASSESSMENT-TYPE is "ECDS - PK" or "ECDS - KG", then for the reported ASSESSMENT-TITLE, the ACADEMIC-SUBJECT must be one of the valid values listed on the assessment reference table (DC154) documented in TEDS Section 10.

  30. Business Validation Rules – ECDS • 60010-0007 (Revision) • If REPORT-ASSESSMENT-TYPE is "ECDS - PK" or "ECDS - KG", then PERFORMANCE-LEVEL-DESCRIPTOR-DESCRIPTION must be "ECDS".

  31. Business Validation Rules – ECDS • 60010-0008 (Revision) • If REPORT-ASSESSMENT-TYPE is "ECDS - PK" or "ECDS - KG", then for the reported ASSESSMENT-TITLE, the ASSESSMENT-IDENTIFICATION-CODE must match the value listed on the assessment reference table (DC154) documented in TEDS Section 10.

  32. 2018-2019 Business Validation Rules - ECDS • Please note the following Validation Rule deletions pertaining to ECDS:

  33. CONTENTS Business Validation Rules Introduction • Business Validation Rules - ECDS • Business Validation Rules - Organization Business Validation Rules - Staff Business Validation Rules - Student HB 674 – Out-of-School Suspensions

  34. Business Validation Rules - Organization • 10200-0016 (Revision) • If CALENDAR-WAIVER-EVENT-TYPE is "02" (Missed School Waiver Day), then SCHOOL-DAY-WAIVER-MINUTES should generally be 1-480.

  35. Business Validation Rules - Organization • 10200-0035 (Revision) • If SCHOOL-DAY-EVENT-CODE is "02" (Waiver Day), then CALENDAR-WAIVER-EVENT-TYPE must be "01", "02", "04", "05", or "99".

  36. Business Validation Rules - Organization • 10200-0021 (Revision) • REPORTING-PERIOD-END-DATE must be greater than or equal to REPORTING-PERIOD-BEGIN-DATE. • 10200-0056 (New) • REPORTING-PERIOD-END-DATE should be greater than REPORTING-PERIOD-BEGIN-DATE.

  37. Business Validation Rules - Organization • 10200-0057 (New) • For a particular Reporting Period (CAMPUS-ID, SCHOOL-YEAR, REPORTING-PERIOD-INDICATOR-CODE, and INSTRUCTIONALTRACK-INDICATOR-CODE), each CALENDAR-DATE referenced must be on or after the REPORTING-PERIOD-BEGIN-DATE and on or before the REPORTING-PERIOD-END-DATE.

  38. CONTENTS Business Validation Rules Introduction • Business Validation Rules - ECDS Business Validation Rules - Organization • Business Validation Rules - Staff Business Validation Rules - Student HB 674 – Out-of-School Suspensions

  39. Business Validation Rules – Staff • 30090-0117(New) • If ROLE-ID is a value other than "033" or "036", then there must be at least one staff payroll with a matching TX-UNIQUE-STAFF-ID where OBJECT-CODE is "6119" or "6112".

  40. Business Validation Rules – Staff • 30305-0023(New) • If SERVICE-ID is not a high school course, then COURSE-SEQUENCE-CODE must be "A".

  41. CONTENTS Business Validation Rules Introduction • Business Validation Rules - ECDS Business Validation Rules - Organization Business Validation Rules - Staff • Business Validation Rules - Student HB 674 – Out-of-School Suspensions

  42. Business Validation Rules – Student • 40100-0167 (New) • For a particular TX-UNIQUE-STUDENT-ID, there must be one and only one Enrollment (Student School Association).

  43. Business Validation Rules – Student • 40110-0190 (Revision & new number) • For each student school association, there must be Attendance or Flexible Attendance data reported with a matching TX-UNIQUE-STUDENT-ID and GRADE-LEVEL-CODE.

  44. Business Validation Rules – Student • 42401-0005 (Revision; 2018-2019 Only) • For a particular TX-UNIQUE-STUDENT-ID, CAMPUS-ID-OF-ENROLLMENT, INSTRUCTIONAL-TRACK-INDICATOR-CODE, and REPORTING-PERIOD-INDICATOR-CODE, if TOTAL-ELIG-BILINGUAL/ESL-DAYS-PRESENT is greater than 0, then LEP-INDICATOR-CODE should be "1". • For 2018-2019, TELPAS scores will not be available until August 15, 2018. For this year only, a student who is not marked as LEP may report bilingual/ESL attendance.

  45. Business Validation Rules – Student • 44425-0002 (Revision) • If PRIMARY-DISABILITY-CODE is not "00" or blank, and STUDENT-ATTRIBUTION-CODE is not "07", then there should be Special Education Attendance or Special Education Flexible Attendance with a matching TX-UNIQUE-STUDENT-ID, or Attendance with a matching TX-UNIQUE-STUDENT-ID where TOTAL-ELIG-SP-ED-MAINSTREAM-DAYS-PRESENT is greater than 0, or Flexible Attendance with a matching TX-UNIQUE-STUDENT-ID where FLEX-ATTEND-TOTAL-SP-ED-MAINSTREAM-DAYS-ELIGIBLE is greater than 0.

  46. Business Validation Rules – Student • 44425-0003 (Revision) • If DISCIPLINARY-ACTION-CODE is "27", and STUDENT-ATTRIBUTION-CODE is not “07”, then there should be Special Education Attendance or Special Education Flexible Attendance with a matching TX-UNIQUE-STUDENT-ID and REPORTING-PERIOD-INDICATOR-CODE, or Attendance with a matching TX-UNIQUE-STUDENT-ID and REPORTING-PERIOD-INDICATOR-CODE where TOTAL-ELIG-SP-ED-MAINSTREAM-DAYS-PRESENT is greater than 0, or Flexible Attendance with a matching TX-UNIQUE-STUDENT-ID and REPORTING-PERIOD-INDICATOR-CODE where FLEX-ATTEND-TOTAL-SP-ED-MAINSTREAM-DAYS-ELIGIBLE is greater than 0.

  47. Business Validation Rules – Student • 48011-0023(Revision) • If GRADE-LEVEL-CODE is "09"-"11", then FHSP-PARTICIPANT-CODE should be "1" on the student’s graduation program intention data.

  48. Business Validation Rules – Student • 48011-0029(Revision) • If GRADE-LEVEL-CODE is "12", then FHSP-PARTICIPANT-CODE should be "2" on the student’s graduation program intention data.

  49. Business Validation Rules – Student • 48011-0027(Revision) • CAMPUS-ID should match a CAMPUS-ID-OF-ENROLLMENT on the student’s highest REPORTING-PERIOD-INDICATOR-CODE on Attendance or Flexible Attendance data.

  50. Business Validation Rules – Student • 43415-0070 (New) • If SERVICE-ID is not a high school course, then COURSE-SEQUENCE-CODE must be "A". • 50300-0013 (New) • If SERVICE-ID is not a high school course, then COURSE-SEQUENCE-CODE must be "A".

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