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Robert’s Rules of Order

Robert’s Rules of Order. Purpose of Parliamentary Procedure. Protects the rights of people to join together to accomplish common goals and enable them to debate and take action in a fair manner with the least amount of controversy. Parliamentary rules Protect:.

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Robert’s Rules of Order

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  1. Robert’s Rules of Order

  2. Purpose of Parliamentary Procedure • Protects the rights of people to join together to accomplish common goals and enable them to debate and take action in a fair manner with the least amount of controversy

  3. Parliamentary rules Protect: • The rights of the majority to decide • The rights of the minority to be heard • The rights of individual members • The rights of absentees

  4. Basic Rules of Parliamentary Procedure • The rights of the organization supersede the rights of the individual members • All members are equal and their rights are equal. Those rights are: • To attend meetings • To make motions and speak in debate • To nominate, To vote, and To hold office

  5. Basic Rules of Parliamentary ProcedureContinued • A quorum must be present to do business • Majority Rules • Silence means consent • One question at a time and one speaker at a time • Debatable motions must have full debate • Once a question is decided buy it • Personal remarks are always out of order

  6. What officers need to know Running a Meeting Effectively

  7. Duties of the Presiding Officer • Maintain order • Enforce the rules so the work gets done • Be on time - start on time • Stick to the agenda • Know the rules and bylaws • Control the floor • Recognize the member who wishes to speak by name • Request remarks be held until the floor has been assigned to him or her • Private discussions between members while another has the floor is out of order and disruptive

  8. Duties of the Presiding Officer (Continued) • Focus - keep discussion relative • Be impartial - both sides gets an opportunity to speak • Presiding officer does not vote unless there is a private ballot • Restate motions before voting

  9. Duties of the Secretary • Keep the minutes of an organization • Report minutes from previous meetings • Sign the minutes and date • Write minutes promptly and send copy to head of organization

  10. Minutes Should include • Adopted or defeated motions • Name of the maker of a motion • Name of second of a motion • Names and office of those reporting • Names of those elected or appointed • Number of votes on each side of a ballot • Time meeting begins and time of adjournment

  11. Roll of the Treasurer • Responsible for the funds of the organization • Reports the standing of funds to the group

  12. Motion - “I Move” • Motion is the way to introduce business to a meeting • Debate on a motion should continue as long as the members choose unless it is redundant, personal or argumentative

  13. How a motion is made and acted upon • A member requests the floor • The floor is assigned • The motion is made • The motion must be seconded • Debate is held • Chair puts the motion to a vote • Chair announces the result of the vote

  14. Voting • Majority vote is more than half of the votes • Voting can be done by voice (all in favor) • Show of hands • Ballot • The Chair does not break ties, and should be impartial and not vote except by ballot

  15. Vocabulary • Will be Assigned Next Week !!

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