Welcome to the first meeting of

1. Welcome to the first meeting of The Practitioners’ Forum (PF) of the Sustainable Procurement and Operations Board (SPOB) November 8th 2007 Victoria

2. A word from your Sponsor • Why PF is here • Governance stuff • The sponsor • TORs & KPIs • Outcomes

3. Timelime

4. Cross Government Working: There is a real appetite on the part of government procurement specialists to work collaboratively and share best practice. PMDU Report 2007

5. Why we need to act Helicopter performance is already impacted by hot conditions: Each 1C rise above 24C requires 3-6 per cent more compressor power to cool equipment to 21C[Picture: Sergeant Will Craig]

6. Drivers • Public Service Agreements (PSAs) for the period from April 2008-March 2011. • SOGE commitments • PMDU • UK Government Sustainable Procurement Action Plan (SPAP) • HMT’s ‘Transforming Government Procurement’ • Public humiliation

7. SOGE Cross Government Targets Reduce by 12.5% Reduce by 30% Carbon Emissions from offices Energy efficiency Increase efficiency per M2 by 15% Increase efficiency per M2 by 30% Waste arisings Reduce by 5% Reduce by 25% Reduce by 25% Water consumption Increase to 40% Increase to 75% Recycling Carbon neutral office estate Baseline Carbon Emissions from vehicles Increase by 15% Targets Admin car fleet average CO2 Achieve 130g/km 2000 2005 2010 2015 2020

8. PMDU- Barriers • Leadership • Governance • Data • Performance Management • Innovation and Suppliers • Cross Departmental Working • Train, support and engage staff

9. PMDU - Levers • The Government is a key player in procurement with significant financial muscle it can flex. • Significant gains can be made by systematically implementing some relatively straight forward examples of best practice in every Department. • Cross Government Working: There is a real appetite on the part of government procurement specialists to work collaboratively and share best practice. • Every civil servant has a role to play and hence all staff need to be engaged – the evidence is that there is a significant body of staff who want to be involved. • There are also lessons to be learnt from the private sector, in particular, about getting every part of an organisation aligned to drive forward progress.

10. UK Government Sustainable Procurement Action Plan - Headlines OGC Lead • Defra will assess & report progress by: • SDC’s assessment of SOGE Progress; • Govt estate water use and waste to landfill, and CO2 emissions from the wider Government estate. • Stakeholder's perceptions of Defra (and the SDC's) effectiveness and usefulness as champion of SD.

11. How TGP and OGC address this High quality services at good value for money and in a sustainable way • Increased capability and skills • Pan-Gov frameworks offering sustainable solutions • Coherent framework of procurement policy and standards, including sustainability • Transforming estates management, including sustainability

12. Humiliation ‘…..There is little hope that departments will meet the hugely challenging operational targets they now face…….Despite it green rhetoric, the government is clearly failing to put its own house in order. Edward Leigh MP, Chairman of the Committee of Public Accounts 20 April 2007

13. Who’s next?

14. Procurement Council • Chair: HMT Perm Sec (Nick Macpherson) • Implementation of Transforming Government • Review Performance Data • Direct SPOB Procurement Council(OGC Supervisory Board) • SPOB Chair: Ian Andrews • Strategy & Vision • Targets • Performance Management • Policy & Guidance Perm Secs Perm Sec Sustainable Procurementand Operations Board (SPOB) Perm Sec • Chair: Big 4 Champion (with support from SDC) • Reviews data, targets and trajectories • Provide scrutiny and analysis of performance feeding into the performance Management cycle • Audit and Quality assure data • Membership big 4 depts + leadership 2 + SDC Performance and Data Management Sub-Group Governance Driving Delivery Across Whitehall Economic DevelopmentCabinet Sub-Committee Permanent Secretaries Management Group Chair: Cabinet Secretary Defra – Secretary of State Ultimate accountability (as per SPAP) Cabinet Secretary Delegated authority ED (EE) Policy proposals & decisions Dept perf. data & plans; Issues escalation • Supporting Infrastructure • Chair: Big 4 Champion • Best practice exchange; • Self-help; • Issues resolution; • Guidance/tools evaluation. Departmental Sustainability or Green Groups Practitioner’s Forum • Chair: Dept. Board Lead • Action planning; • Departmental Performance; • Data collection and review.

15. G5 Sponsor Jonathan Tillson x1192 G5 Sponsor Terence Ilott x4455 G5 Sponsor David Rabey x7270 8381 Defra Sustainable Procurement and Operations Policy Programme Tel: 0207 238 +extension Focus on driving delivery of Defra led SPAP Commitments and managing critical dependencies and key risks/issues SCP resource

16. Practitioners’ Forum • Management Board: DCLG, DWP, HMRC, HO, LOD, MOD, MoJ • Defra funded • TOR & measures of success • Case Studies, good practice • Linking Networks

17. Draft The Sustainable Procurement and Operations Board Practitioners’ Forum (PF) will be an active self-help network to help drive Departments (etc.) performance to meet or exceed the targets for sustainable operations on the Government estate and requirements set out in the Sustainable Procurement Action Plan and the PMDU report

18. Draft • Help drive departmental performance to achieve a ‘step-change’ in operational performance; • identify departmental and cross-departmental challenges and identify solutions; • share information and knowledge; • share and create innovative solutions; • give participants an opportunity to ask questions, make suggestions, and give feedback; • use relevant media to capture (“bank”) information and knowledge; • celebrate success and best practices and providing an example to the rest of the public sector and business; • as required, provide help and assistance and advise on the feasibility and practicability of potential policies and procedures; and • report progress to the Sustainable Procurement and Operations Board (or its sub-group) where appropriate.

19. OUTCOME Cross Gov networking is taking place Knowledge shared Problem-solving Practitioners are champions Broader reach MEASURE Number of PF meetings Attendance Numbers on distribution List Spread of organisations Diversity of organisations Uploads to Procurement Cupboard Survey: other dissemination Ideas to SPOB/sub-group Survey: Changes made Examples of excellence Survey: arising activity Links to other networks International collaboration Draft

20. What we can do – to meet the challenge • a sustainably built and managed properties and estate, • the procurement of only verified legal and sustainable timber; • standards higher than the common minimum standards (quick-wins) including new cars • supply-chains that are increasingly low carbon, low waste and water efficient, which respect biodiversity and deliver our wider sustainable development goals; and • empirical data to demonstrate their own performance and their contribution to Government’s targets.

21. Linking procurement & ops 1Central Government spends around £60 billion a year on procurement. 2 The Public Sector commissions around 40% of construction work in the UK each year. 3 One of the largest UK procurement budgets is Defence at around £17 billion each year. Defence requirements range from clothing and catering through to aircraft carriers. 4 Across the entire public sector, spending on IT is now around £14 billion each year, or 1.2% of GDP. 5 It is estimated that the public sector outsourcing market will be worth £67 billion by 2007, with the fastest growth coming from local government, the NHS and Defence. 6 The public sector spends nearly £650 million on postal services, a tenth of the UK mail market. 7Departments are required to achieve £9 billion in sustainable efficiency gains through procurement by next year. This is equivalent to buying over 530 new schools. 8 On average an office building in the UK wastes around £6,000 each year by leaving equipment on over weekends and bank holidays. 9 80% of products are discarded after a single use. ICT, estates & buildings, travel, commodities

22. Free Offers FREE “Sustainable Procurement” workshops based around the “flexible framework” FREE A Green Fair is to be held on 13 and 14 December 2007 Central Hall Westminister, Storey’s Gate, London SW1H 9NH to support Defra’s Act on CO2 campaign. Thank you Free

23. Timelime 2007 PF Formed

25. Key Activity Reporting Lines Phil Woolas Joan Ruddock Jeff Rooker Jonathan Shaw Activity/Progress Reports Line Management

26. Wider Landscape

27. PMDU- Barriers • Leadership – OGC, HMT and DEFRA have key roles to play but all permanent secretaries need to provide stronger leadership on this issue. • Governance – The current governance arrangements do not hold departments or civil servants to account. • Data – There is an absence of sufficiently robust performance data. • Performance Management – The performance management arrangements are insufficient to reward individuals or penalise departments. The absence of milestones make target monitoring difficult and allows individuals and departments to delay changing their behaviour. • Innovation and Suppliers – There is a lack of incentives or flexibility for suppliers or procurers to innovate and improve performance. • Cross Departmental Working – There is little evidence of departments working together to share best practice, or to purchase collaboratively or to share risks in adopting new approaches. • Train, support and engage staff – There is little evidence of effective or formal training on sustainability or on sustainable procurement.

28. SOGE

29. SOGE

30. SOGE