How to Create a Positive Business Meeting Culture

1. How to Create a Positive Business Meeting Culture It is important to ensure a positive business meeting culture in organizations. Meetings can be transcribed using legal transcription services. MOS Legal Transcription Company 8596. 101st Street, Suite H Tulsa, OK 74133

2. Business meetings are no doubt an important part of the business environment. It allows networking with team members and management to share ideas, emphasize teamwork and bring employees and the management on board regarding new developments within the company. Meetings are where important business decisions are made, deadlines set, and milestones are discussed. So accurate recording of meetings is essential. These meetings can be recorded and transcribed with the help of general transcription services. Meeting transcripts serve as useful reference material and allow the participants to go over the various points discussed during the meeting at any point of time. Most business people consider meetings unproductive and therefore a nuisance. Workplace meetings involve compulsory attendance and when the meetings are unproductive, participants consider them a huge waste of time. To avoid such reactions, it is vital to encourage active participant interaction or engagement. Active interaction is very important in any meeting including board meetings. Participants should know that their interaction is welcome. Meeting organizers should work to ensure that these gatherings are not lost opportunities, and must think of ways in which attendees can be persuaded to interact in a memorable and significant way. How can this be achieved? Forbes.com recently carried an article by Rodger Dean Duncan that mentions Priya Parker, the founder of Thrive Labs that works globally to help people and organizations create “transformative gatherings.” In an interview with Rodger Dean Duncan, Parker suggested ways in which people can be brought together in any meeting. She points out that the lack of a meaningful connection is the root cause of the general disappointment with business meetings. People fail to establish that connection because they tend to give more emphasis to the PPT presentation, the audio-visual equipment, the food and refreshments provided and so on. To encourage active participation, The purpose of a meeting must be made clear and people must be assisted to make connection with each other through their conversations. The invitation should clearly indicate the name of the event and its purpose. Participants must be requested to read any documents provided before the meeting and provide meaningful input during the discussion. www.legaltranscriptionservice.com 918-221-7810

3. If you use specific language such as “laboratory,” or “workshop” or “brainstorming” instead of just “meeting,” it can make a huge difference and gives the participants an idea about their role. Have the right participants attend the meeting, and when making the decision you must be purposeful rather than personal. It is also important to prepare well ahead of the meeting to ensure better performance. Here’s how to go about it: Arrange the meeting well in advance. Let the participants know whether it is fine to attend telephonically or not. Prepare an agenda: Preparing an agenda before the meeting allows you to have a clear expectation for the meeting. It helps you keep track of the time and follow the rules. The agenda can be sent out a week or two in advance, and you can request input for any topics that need to be discussed. Train everyone: Business leaders often spend majority of their time in a day n meetings and conferences. Attending meetings helps you learn about tips and tricks to improve your meeting or you can consider training programs to lead meetings. Train your employees about how to participate and respond in a meeting. High performance organizations provide training facilities to their employees on how to attend meetings. Observe and learn: High performance organizations have the process and stability they need in order to continuously improve the meeting practice. After attending two or three meetings, you will know how to perform during a meeting and it will help you to make decisions faster. If you are arranging a board meeting, ensure that all materials are dispatched at least 2 days before the meeting. Since board members are usually hard-pressed for time, you have to allow them time to do their jobs well. www.legaltranscriptionservice.com 918-221-7810

4. Different types of meeting for different purposes: A normal regular meeting is good for identifying organizational issues or confirming progress. Decision-making meetings are serious and crucial meetings. Meeting with a client is also a different type of meeting. Each meeting should be organized keeping in mind its specific objectives so that no time is wasted. Save time at the end of the meeting to obtain feedback from the participants. Document and share your meeting minutes: Meetings may not include all the employees of an organization and this can create a sense of FOMO ( Fear Of Missing Out) among employees. So document meeting minutes to avoid such issues. Document the purpose of the meeting and its outcomes, and send it out to the employees so that all employees are aware of the decisions made and other relevant details. Meetings are a great way to gather business insights and make informed decisions for an organization. If you want to have a transcript of the meeting, arrange a professional legal transcription services provider that can accurately transcribe your recorded meeting. The success of a meeting depends to a large extent on the organizer. There should be proper alignment between the organizer and participants. Make sure to have a clear idea about the frequency and length of the meetings you arrange, agenda and management participation. www.legaltranscriptionservice.com 918-221-7810