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Basic Workshop

Basic Workshop. To Learn to use EndNote software to manage references and easily insert / format citations, create bibliographies in your publication. Objective. A software that: stores and organizes references found from many sources inserts these citations into a Word document, and

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Basic Workshop

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  1. Basic Workshop NUS Medical / Science Library

  2. To Learn to use EndNote software to manage references and easily insert / format citations, create bibliographies in your publication Objective NUS Medical / Science Library

  3. A software that: • stores and organizes references found from many sources • inserts these citations into a Word document, and • automatically format your references according to a predefined citation style What is NUS Medical / Science Library

  4. Search and save References (eg. PubMed, Web of Science) Import Flow Process in EndNote Export Microsoft Word “Cite While You Write” JAMA / Vancouver citation style Other citation styles NUS Medical / Science Library

  5. Install EndNoteon your PC/Laptop Create an EndNote Library Collect References and Import into EndNote Insert (Cite) the References in Microsoft Word Change Reference (Citation) Style 5 Steps to Import Citations into your research paper NUS Medical / Science Library

  6. Login to NUSNET on NUS campus (login via WebVPN for off-campus) Click on http://software.nus.edu.sg/catalogue/sc-setup.exe to install the Software Catalogue Client 1.2 In your PC, go to Start -- > All Programs  Software Catalogue  Click on Software Catalogue Client 1.2 A window opens, entitled Software Catalogue. On the left, under Software Category, click on Specialised Applications Click on EndNote X3 to install Step 1: Install EndNote on PC/Laptop NUS Medical / Science Library

  7. Open EndNote. • Click on File  New... to create a new EndNote Library. • Enter a filename. • Click Save. Step 2 : Create an EndNote Library NUS Medical / Science Library

  8. Method 1: Search in databases and export citations (PubMed) • Method 2: Search PubMed directly in EndNote • Method 3 : Manually enter a Reference Step 3 : Collect References/Citations NUS Medical / Science Library

  9. Perform search in PubMed • Mark references to be saved • From the Display drop-down menu, select MEDLINE. • From the Send to drop-down menu, select File. • Save the file as a .txt file Step 3 : Collect References/CitationsMethod 1Search in databases and export citations NUS Medical / Science Library

  10. Open an EndNote library previously created. • To import references, click on . A dialogue box “Import” appears: • Import data file: Browse for the saved file from PubMed • Import option : Click Other filters. Look for the database name PubMed (NLM). Click Choose. • Click Import. The references will appear in your active EndNote Library. Method 1 Con’d: Import into EndNote NUS Medical / Science Library

  11. Valid only for Freely Available Databases • This Method good for Known Citations • In an EndNote Library, under Online Search on the left, click on PubMed (NLM). • Enter keyword in search box • Retrieved records from 1 through XX. Enter the desired number for XX. • All records (relevant?) will be saved into EndNote Step 3 : Collect References/CitationsMethod 2: Search PubMed directly in EndNote NUS Medical / Science Library

  12. Useful for working papers / manuscripts which are not found in databases • In an EndNote Library, at the top, click on ReferencesNew Reference • Under Reference Type:, click on the drop-down menu and select accordingly (eg. Web Page) • Enter information such as author, year, title • Simply click on X (close the window) and the reference will be saved Step 3 : Collect References/CitationsMethod 3: Manually Create a Reference in EndNote NUS Medical / Science Library

  13. Remove Duplicates • In an EndNote Library, click References on the menu bar Find Duplicates • Organise References into Groups (or folders) • Highlight a reference in EndNote Library • Right – Click Add References To  Create Custom Group… • Type a group name. Enter. • Auto-Filtering with Smart Groups • Compress a Library and Email to Colleague • Direct Links to Web of Science via Library Proxy Other Features NUS Medical / Science Library

  14. CWYW Toolbar in Microsoft Word • Microsoft Word 2003 • Microsoft Word 2007

  15. In an EndNote library, highlight a reference. • In Microsoft Word, place cursor at insertion point. • Look for the EndNote toolbar: • For Word 2003, click on 4th button Insert Selected Citation(s) • For Word 2007, click on the button Insert Citation. ClickInsert Selected Citation(s). • The reference is inserted. Step 4: Insert References in Word (Cite While You Write) NUS Medical / Science Library

  16. In Microsoft Word, look for the EndNote toolbar: • For Word 2003 & below, click on the 3rd button Format Bibliography. • For Word 2007, go to Style:  Select another style • Under With output style, click Browse... • Select the desired journal style. Eg. JAMA • The references are now re-formatted. Step 5: Change Reference Style NUS Medical / Science Library

  17. Customize Citations • Edit Citation(s) • Use this command to make any changes inside a citation, such as adding page numbers or removing author names from author-date citations. • Edit Library • Reference(s) • This command allows • you to quickly access • the specific record for • any selected citation. Other CWYW Features NUS Medical / Science Library

  18. Additional CWYW Features • Insert Note • Use this command to insert explanatory notes to be numbered as though they were bibliography entries, and then placed in the bibliography. Other CWYW Features NUS Medical / Science Library

  19. Additional CWYW Features • Unformat Citation(s) • This command will remove the formatted bibliography and citations and replace all citations with plain-text placeholders that EndNote can match to library records to create formatted citations. This command is commonly used when moving documents between word-processing programs. Other CWYW Features NUS Medical / Science Library

  20. Additional CWYW Features • Remove Field Codes • This command will create a second copy of the document with all EndNote field coding removed (you can generally recognize field codes such as formatted EndNote citations by their turning grey when you select them in Word). It is used when sending documents to a publisher because the field coding used for EndNote citations can sometimes cause problems for publishers’ page layout programs. Other CWYW Features NUS Medical / Science Library

  21. Additional CWYW Features • Export Traveling Library • EndNote creates a hidden “traveling” library containing only the references used in each paper. This traveling library is part of the coded information contained in each citation. Use this command to export the references (exclude Notes, Abstract, Figure & Caption) in this traveling library to a regular EndNote library. Other CWYW Features NUS Medical / Science Library

  22. EndNotevs EndNote Web NUS Medical / Science Library

  23. Email : askalib@nus.edu.sg or • ts.support.asia@thomson.com • LION – How to Use EndNote • LION – How to Use EndNote Web • EndNote X3 Getting Started Guide • EndNote X3 Tutorial - View Online or Download • EndNote FAQs • EndNote Discussion Forum Help NUS Medical / Science Library

  24. For assistance with installation via NUS Software Catalogue, contact itcare@nus.edu.sg  Best Wishes in Your Referencing Medical / Science Library Email: mdlib@nus.edu.sg or sclib@nus.edu.sg Info Desk Tel: 65162454 More Info! NUS Medical / Science Library

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