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The Most Common Questions/Errors: Budget Checking Errors. Budget Checking . The best and easiest way to avoid budget checking errors is to view the Budgets Overview inquiry page. Budget checking actually performs two tasks: Transaction Edit Check Transaction Budget Check
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Budget Checking • The best and easiest way to avoid budget checking errors is to view the Budgets Overview inquiry page. • Budget checking actually performs two tasks: • Transaction Edit Check • Transaction Budget Check • Edit Check is performed first. If it fails, Budget Check will not happen. • Edit Check ensures that all combination edit rules are satisfied.
Budget Checking • Edit Checking rules also apply to budgets. So if you check the Budgets Overview and a budget exists, chances are you will not get an edit error. • Some transaction Chartfield Combinations do not have budgets. However, they must still have a valid budget checking status before they can be further processed. • Some transactions affect multiple commitment control ledgers. They must pass in each ledger that they affect.
Budget Checking • To view your Budget Checking error:
Review Budget Check Errors • Navigation: Commitment Control > Review Budget Check Exceptions > Purchasing and Cost Management > Requisition • Good tool for someone other than the Requester
Budget Checking This error occurred because the end date of the project has passed. It affects two ledgers groups.
Budget Checking • Common Budget Checking Errors: • Exceeds Budget Tolerance • You’re trying to spend more than the available balance of your budget. • Budget Tolerance = $0.00 • Notice which ledger group(s) you are exceeding. • A Budget Transfer can be requested to move funds from another account (e.g. 600000-Travel to 700000-Operating Expense). • Error can be overridden in rare circumstances with proper procedures and approvals.
Budget Checking • No Budget Exists • Check the chartfields to make sure each was entered correctly. • Notice the ledger group(s) where budgets must exist. • Review Budgets Overview to see what budgets do exist for the department or project. • If all chartfields are correct, request budgets from the Budget and/or Sponsored Program Administration office. • This error cannot be overridden.
Budget Checking • Budget is closed/Budget Date Out of Bounds • This usually means that the Transaction Date is not within the Start Date and the End Date of a Project/Grant. • This often affects both the PROJ_GRT and PRMST_EXP ledger groups. • Financial Accounting or Sponsored Program Administration can extend the dates of the Project/Grant, if appropriate and authorized. • This error cannot be overridden.
Budget Checking • Required Key CF is Blank • This error occurs when a chartfield that is required by the budget definition is left blank. • The transaction has passed all Combination Editing rules. • The transaction has not passed Budget Ledger Group Definitions. • This error cannot be overridden.
Budget Checking • Required Key CF is Blank