Brief Formatting

1. Brief Formatting February 2011

2. Inserting Page Numbers in Word Instructions Confirmed for Word 2007/2010 / PC Only • Separate all sections with page breaks, NOT hard returns. • Insert page numbers right before you do your Table of Authorities and Table of Contents. • Save a backup copy of your brief called FinalBriefClean. • Work from your original Final Brief.

3. 2) Press the Show Paragraph Marks button from the Home tab 1) Go to the Summary of the Case page.

4. 1) Go to the Page Layout Tab 2) Place your cursor here. 3) Click Breaks. Choose “Next Page Break.” 4) When you insert a section break you will likely create a blank page…you need to remove this page. 5) Put your cursor before “Summary”.Hit backspace to remove the extra page. Justify the title to center.

5. What the Title Page should look like with the Section Break (Next Page)

6. Go to your Statement of the Case page Insert Next Page Break Delete extra page if necessary Center justify the heading

7. 3) Click on Page Numbers 2) Click on Insert Tab 1) Go to Summary of the Case Page 4) Click on Format Page Numbers 5) Change number format to i,ii,iii 6) Change page numbering to start at i 7) Click OK

8. Repeat Previous Steps for Statement of the Case Page • Go to the Statement of the Case Page and place your cursor on that page • Click Page Numbers • Format Page Numbers from drop down • Number format will be 1,2,3 • Start at 1

9. 1) Click on Page Numbers 2) Click on Bottom of Page option 3) Choose the plain option to center the page numbers

10. Removing the Page Number from the Title Page 1) Place cursor on Title Page 2) Check the Different First Page box 3) Click Close Header and Footer

11. Making Your Table of Authorities • Do this step before you do your Table of Contents. • Save your Brief.

12. Go to the beginning of the brief and work your way through marking citations 1) Press the References Tab 2) Highlight the full citation. Press Mark Citation 4) Choose the type (see next slide on custom Category) 3) Remove pinpoint page 6) Click “Mark All” 5) Type short citation 7) Click Close and proceed to next citation

13. How to Create a Custom Category 1) Highlight the full citation. Press Mark Citation 2) Click Category 3) Highlight a number 4) Enter new Category name 5) Click Replace and then OK

14. 1) Go to the Table of Authorities page and place your cursor on that page. 2) Go to the Home tab and press the paragraph symbol to hide the field codes to ensure proper pagination.

15. 1) Click on the References Tab 2) Click on Insert Table of Authorities 3) Make sure “Use passim” and “Keep original formatting” are checked. 4) Click OK

16. Format your Table of Authorities as instructed to you. You are able to edit this document once the Table has been created.

17. Making Your Table of Contents • Do this step LAST. • Save your Brief.

18. 2) Press the Paragraph Dialog box 1) Highlight the title of the section. 3) Choose the appropriate level for the Table of Contents. Click OK All Section Titles: Level 1 Within Argument section: Point Heading I, II, etc.: Level 2 Point Heading A, B, etc.: Level 3 Point Heading i, ii, etc.: Level 4 Point Heading a, b, etc.: Level 5 4) Repeat these steps for all components included in the Table of Contents

19. 1) Go to the Table of Contents page and place your cursor on that page. 2) Click on References Tab 3) Click on Insert Table of Contents 6) Make sure “Show page numbers” and “Right align page numbers” are checked. 4) Uncheck “Use hyperlinks” 5) Change levels to the appropriate number based on your pointheadings. 7) Click OK

20. Slides will be available on Professor Edwards TWEN page. Slides and detailed handout will also be available in the Class Presentations portion of the library web page at http://www.law.drake.edu/library/?pageID=briefformatting