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2014 Site Evaluation Questionnaire Training. July 17, 2014 Conrad Chicago Hotel Chicago, IL. Introductions. Name Title School Level of Experience with Questionnaires. What are we covering today?. Site Evaluation Questionnaire Textual Questions Data Entry Reports and Attachments
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2014 Site Evaluation Questionnaire Training July 17, 2014 Conrad Chicago Hotel Chicago, IL
Introductions • Name • Title • School • Level of Experience with Questionnaires
What are we covering today? • Site Evaluation Questionnaire • Textual Questions • Data Entry • Reports and Attachments • Updates or Changes • Preparing and Sending the Materials • 2014 Annual Questionnaire • Q&A
Site Evaluation Questionnaire • Only completed by schools that are scheduled for a sabbatical site visit, schools applying for provisional status, or provisionally approved schools on specific years (Years 2, 4, and 5) • Provisionally approved schools will complete the Limited Site Evaluation Questionnaire in Years 1 and 3 • Combination of data pulled from up to 3 years of Annual Questionnaires, and data entered directly into the SEQ and responses to textual questions.
Site Evaluation Questionnaire • Made up of 3 parts • Textual Questions • Data Entry • Reports and Attachments • Completed and printed using standard word processing • A Word Version can be downloaded from the Questionnaire Website
Site Evaluation Questionnaire Textual Questions • Made up of 10 different sections: • History of the Law School and University • Self Study • Program of Legal Education • Faculty • Students • Administration • Information Resources – Law Library • Computer Technology and Information Delivery • Law School Finances and University Support • Facilities
Site Evaluation Questionnaire Textual Questions • The majority of textual questions are tied directly to a Standard or an Interpretation • For those questions not tied directly to a Standard or an Interpretation, the information gathered is vital to the site team
Site Evaluation Questionnaire Textual Questions • New questions. • NOTE: Some questions will not apply to your school. It is ok to answer N/A.
Site Evaluation Questionnaire Data Entry • Additional information to supplement data from the Annual Questionnaires • Feeds a number of reports needed by the Site Visit team • MUST be filled out using the ABAQuest website • ABAQuest will be updated for 2015 in early January • There is a link on the Questionnaire webpage for ABAQuest • www.abaquestionnaire.org
Site Evaluation Questionnaire Scott Norberg – Deputy Consultant • Revised Standards • Future implications
Site Evaluation Questionnaire Data Entry • Logging into ABAQuest • Each school has an Administrator ID • Can set up other ids and levels of access • Only ID that can do final submission of Annual Questionnaire • Ids can have • Full Read/Write access to all sections of the AQ and the SEQ (default setting) • Read/Write access to specific sections of the AQ and the SEQ
Site Evaluation Questionnaire Changes • Home screen (visit date/submission deadline)
Site Evaluation Questionnaire Changes • School Information section (“Page Complete” buttons and new section)
Site Evaluation Questionnaire Changes • SEQ Reports (“Preliminary Data” watermark)
Site Evaluation Questionnaire Changes • Admin section (submitting SEQ and DSP)
Site Evaluation Questionnaire Data Entry • Made up of 6 Sections • Courses • Students • Staff • Fiscal • University Income and Expense • Bar Passage
Site Evaluation Questionnaire Data Entry • Courses • Calendar Year (Spring, Summer, Fall) • Screen will list all full-time and part-time teaching resources that have been entered into the Profiles section of the Annual Questionnaire
Site Evaluation Questionnaire Data Entry • To add a course for a teaching resource • Select a faculty member name • Click on “ADD COURSE” • Enter at least required data (fields indicated with “*”) • Course Title • Term • Credit Hours • Students • Click “SUBMIT”
Site Evaluation Questionnaire Data Entry • To edit an existing course • Select a faculty member name • Select a course from drop down box • Make change to course details • Click “SUBMIT” • To delete an existing course • Select a faculty member name • Select a course from drop down box • Click “DELETE” • Confirm Delete
Site Evaluation Questionnaire Data Entry • Students • Three type of students entered using this screen • Entering Students (JD1s) • Transfer Students • Readmitted Students • All students entering, transferring, or readmitted during the current and prior academic year need to be included • An unique student number is required for each entry • Doesn’t have to be SSN
Site Evaluation Questionnaire Data Entry • Additional required fields for transfer students • Transfer Law School GPA • Transfer Credit Hours • Transfer Law School • Additional required fields for readmitted students • Readmitted Law School GPA • First and Last Name are optional, but EXTREMELY helpful
Site Evaluation Questionnaire Data Entry • Faculty Qualifications • Screen will list all staff that have been entered into the Profiles section of the current Annual Questionnaire • Teaching Faculty, Administrators, and Librarians and Staff Holding Faculty Rank - Information to be entered • Law Degree School and Year • Years of Full Time Teaching • Years of Full Time Practice • Additional Graduate Degrees, Schools, and Years
Site Evaluation Questionnaire Data Entry • To add or edit staff information • Select a staff name from the list • Enter data or change existing data • Click “SUBMIT”
Site Evaluation Questionnaire Data Entry • Fiscal (Current Budgeted Year) • These are the same questions as the Fiscal Section (Part 6) of the Annual Questionnaire
Site Evaluation Questionnaire Data Entry • University Income and Expense • Current Budget Year and Last 2 Completed Fiscal Years • Not as detailed as the Fiscal Section, but extensive • Independent law schools do not have to complete this section
Site Evaluation Questionnaire Data Entry • Bar Passage Have to enter first-time bar passage data for 2012, 2011, 2010, 2009, and 2008 • Based on Interpretation 301-6 • Data entry fields are the same as the current Annual Questionnaire
