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Return of Title IV Refunds

Return of Title IV Refunds. Sophia Toney Manager, FAO Norman Rahn Sr. Consultant, Strata Info. Group Sheila Pontanares Sr. Programmer, ITS - CCSF. The Banner Return of Title IV Refund process starts when a student has withdrawn from all of his/her classes.

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Return of Title IV Refunds

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  1. Return of Title IV Refunds Sophia Toney Manager, FAO Norman Rahn Sr. Consultant, Strata Info. Group Sheila Pontanares Sr. Programmer, ITS - CCSF

  2. The Banner Return of Title IV Refund process starts when a student has withdrawn from all of his/her classes. • A process has been developed by the ITS department that will update the “Status” field on SFAREGS with a “WD” code. • R2TIV report provides the list of students who need to have the Return of Title IV Refund calculated and their withdrawal date.

  3. 1

  4. ID: rwr2tiv City College of San Francisco Page 1 of 3 31-Oct-2002 Return of Title IV Recipients Student IDStudent NameMax Drop Date W00000002 Als, Chris 16-OCT-02 W00000012 $ Ba, Van 11-SEP-02 W00000016 $#* Bern, Michel 27-AUG-02 W00000081 ?# Ca, Qig 26-AUG-02 W00000180 $# Che, Fe 23-OCT-02 AID YEAR : 0203 TERM CODE : 200270 TERM START DATE : 19-AUG-02 TERM END DATE : 21-DEC-02 TERM CUTOFF(60%) DATE : 01-NOV-02 TOTAL RECORDS: 86 $ - Post-Withdrawal Disbursement ? - Outstanding Requirement(s) * - Packaging Requirement is satisfied after the drop date. # - Does not Meet Satisfactory Academic Progress.

  5. On SFAWDRL form enter the “Effective WD Date” listed on the R2TIV report. This “Effective WD Date” is used to calculate the number of days that the student was enrolled and the percentage of the term attended. • The “Current Enrollment Status” field was populated with “WD” from SFAREGS.

  6. 2 Days Attended 31 Percent Attended 24.8 After the “Effective WD Date” has been populated the “Days Attended” and “Percentage Attended” fields are calculated by the system. These values are used to calculate the amount of the refund to Title IV.

  7. Navigate to the next block on SFAWDRL and review the “Institutional Charges Detail Information”. • The “Original Charges” indicator is checked for all allowable institutional charges by the program created by the ITS. These charges are: Enrollment Fees Out of State Tuition Health Fees Course material fees

  8. 4. The original charges indicators were set where it is necessary 3. Review the institutional charges

  9. Return of Title IV - Original Charges Calculation CRN Code Start Dt Drop Dt Unit Detl Cd Amount Total Chg 75464 DN 19-AUG-02 11-SEP-02 2.0 Enrl Fee 22.00 72387 DR ** Enrolled Not Attended ** 5.0 Enrl Fee 0.00 75233 DR ** Enrolled Not Attended ** 5.0 Enrl Fee 0.00 HF01 11.00 X 33.00 71143 DR 19-AUG-02 28-AUG-02 1.0 Enrl Fee 11.00 X 72652 DR 19-AUG-02 28-AUG-02 2.0 Enrl Fee 22.00 X 72656 DR 19-AUG-02 28-AUG-02 5.0 Enrl Fee 55.00 72663 DR 19-AUG-02 28-AUG-02 3.0 Enrl Fee 33.00 X 75589 DR 19-AUG-02 28-AUG-02 1.0 Enrl Fee 11.00 X HF01 11.00 X 143.00 72698 DP 19-AUG-02 05-SEP-02 1.0 Enrl Fee 11.00 X HF01 11.00 X 22.00 70139 DR 19-AUG-02 02-SEP-02 3.0 Enrl Fee 33.00 72114 DR 19-AUG-02 02-SEP-02 3.0 Enrl Fee 33.00 72181 DR 19-AUG-02 02-SEP-02 3.0 Enrl Fee 33.00 HF01 11.00 X 110.00 USER ID : DNHANG PROCESS : RWUOCHG DATE EXECUTED : 31-OCT-02 12:55 TERM CODE : 200270 TOTAL RECORDS: 41

  10. On RPAAWRD, adjust the award to reflect total of Title IV aid disbursed plus the Title IV aid that could have been disbursed. • Access the Return of Title IV Funds Calculation Form (RPATIVC). • Select the “Calculate & Save Mode” option. This will run the Title IV Funds Return process for the student.

  11. 5 The results of the calculation are displayed on the form. The Institutional Required Return is the amount that the school is responsible for returning.

  12. The Student Return and any Post WD Disbursement amounts are also displayed in this window but you must scroll to the right to view them. Revised Award Scroll Bar

  13. The revised award amount is the amount that the student earned plus the amount that the student owes. • You want to make a screen print of this form for the file. Scroll to the right using the scroll bar so that the “Student Return” column is visible then make a screen print.

  14. On the 2ND page of RPAAWRD, enter the REVISED AWARD AMOUNT for the term and lock the term award. • Navigate to the 4th page of RPAAWRD and enter the number of units that the student had been enrolled for before withdrawing. • Run the disbursement to back out the amount the school owes. • Run the disbursement to back out the amount the student owes only when the student pays back the overpayment.

  15. The final steps are: Fill out the Withdrawal Repayment Notice or Post-withdrawal Disbursement Notice on line and send an email with the statement attached to the Business Office. Send a copy of the statement to the student to notify them that they are in an overpayment status.

  16. Return of Title IV Refunds • Withdrawal Repayment Notice • Postwithdrawal Disbursement Notice

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