1 / 77

Presentation to ASKN workshop, Dakar Stats SA: Planning & reporting: “Getting statisticians to plan, monitor &

Presentation to ASKN workshop, Dakar Stats SA: Planning & reporting: “Getting statisticians to plan, monitor & report” Annette Myburgh Executive Manager: Programme Office Statistics South Africa 28 September 2010 to 1 October 2010. Content.

liv
Télécharger la présentation

Presentation to ASKN workshop, Dakar Stats SA: Planning & reporting: “Getting statisticians to plan, monitor &

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Presentation to ASKN workshop, Dakar Stats SA: Planning & reporting: “Getting statisticians to plan, monitor & report” Annette Myburgh Executive Manager: Programme Office Statistics South Africa 28 September 2010 to 1 October 2010

  2. Content • Statistics South Africa: Challenges regarding planning, budgeting & reporting • South Africa: Legislation on planning, budgeting, monitoring & reporting • South Africa: Planning, budgeting & reporting cycle of Government • Stats SA: Developed integrative planning, budgeting & reporting cycle • Stats SA: Key concepts in planning, budgeting & reporting

  3. Content • Stats SA: Developed planning & budgeting process • Stats SA: Strategic planning • Stats SA: Project & operational planning, budgeting & reporting by statisticians • Stats SA: Integrated outputs from operational planning • Stats SA: Management information reports • Stats SA: Management information website

  4. 1. Statistics South Africa (Stats SA): Challenges regarding planning, budgeting & reporting

  5. 1. Challenges faced by Stats SA • Lack of management experience & knowledge of planning, budgeting & reporting • Lack of capability & capacity in project & operational planning, budgeting & reporting • Lack of integration across functions, operations & projects during implementation • Lack of coordination • Lack of management information Statisticians

  6. 2. South Africa: Legislation on planning, budgeting, monitoring & reporting

  7. 2. Legislation on planning, budgeting & reporting • As national government department Statistics South Africa has to comply with legislation regarding planning, monitoring & reporting (supplying performance information): • Statistics Act (Act No. 6 of 1999) • Public Finance Management Act (PMFA) (Act No. 1 of 1999) • National Treasury Regulations for government departments (issued in terms of the PFMA) (May 2002) • National Treasury Framework for Managing Programme Performance Information (May 2007)

  8. 3. South Africa: Planning, budgeting & reporting cycle of Government

  9. 3. Planning, budgeting & reporting cycle of Government Oversight By Parliament Policy development Strategic planning Specify performance indicators Assess & adjust INSTITUTION Stats SA Operational planning & budgeting End-year reporting Set targets & allocate resources Monitor & take corrective action Implementation and in-year reporting

  10. 4. Stats SA: Developed integrative planning, budgeting & reporting cycle

  11. 4. Integrative planning, budgeting & reporting cycle

  12. 5. Stats SA: Key concepts in planning, budgeting & reporting

  13. 5. Key concepts in planning, budgeting & reporting What we aim to change Manage towards achieving results (Strategic planning) What we wish to achieve What we produce or deliver Plan, budget, implement (operational planning & budgeting) What we do What we use to do the work

  14. 6. Stats SA: Developed planning & budgeting process

  15. 6. Planning & budgeting process Government planning/ policy development MTSF/ National priorities Cabinet Lekgotla Programme of action January Confirm strategic objectives April Strategic priorities Strategic direction Stats SA integrated strategic & operational planning & budgeting April/ May 3 year priorities & plans Divisional strategic plans MTEF planning Operational plans MTEF request May/ June Operational Planning & budgeting 1 year detail plan & budget Confirm strategic & operational plans & budgets Cluster/Divisional strategic planning Budget allocation – confirm 3-year plans Stats SA’s work programme Oct/ Nov/Dec Operational Planning & budgeting ENE Operational plans Confirm 1 year detail plan & budget

  16. 7. Stats SA: Strategic planning

  17. Vision of Stats SA Your leading partner in quality statistics 7. Stats SA: Strategic planning 17

  18. Mission of Stats SA To lead and partner in statistical production systems for evidence-based decisions 7. Stats SA: Strategic planning 18

  19. Stats SA: Strategic Objectives • To expand the statistical information base by increasing its depth, breadth & geographic spread • To enhance public confidence & trust in statistics • To improve productivity & service delivery • To lead the development & coordination of statistical production within the South African National Statistics System • To invest in the learning & growth of the organisation • To promote international cooperation & participation in statistics 19

  20. Major types of activities of Stats SA 1. Large projects e.g. Population Census, Living Conditions Survey, Income & Expenditure Survey, ISI 2009 etc. 2. Recurring projects e.g. Monthly Consumer Price Index, Quarterly Labour Force Survey, Quarterly Financial Statistics etc. 3. Other operations e.g. profiling businesses, updating business frame / dwelling frame 4. Services e.g. procurement, logistics, financial services, security, IT services etc.

  21. 8. Stats SA: Project & operational planning, budgeting & reporting by statisticians

  22. “Spectacular achievement is always preceded by spectacular preparation” – Robert Schuler

  23. How did we get statisticians to plan & report? • Developed frameworks, process, guidelines & templates for project / recurring project / operational management (including detailed planning & reporting) • Developed statistical value chain for Stats SA – basis for planning, monitoring & reporting • Trained/empowered staff in detailed planning, monitoring & reporting annually to enhance capabilities • Developed practical Project Management Course based on the Project Management Framework & statistical value chain to enhance capabilities • Trained Project Managers & potential Project Managers

  24. How did we get statisticians to plan & report? 8.1 Developed frameworks, guidelines & templates for detailed planning & reporting

  25. 8.1 Frameworks based on types of activities • Stats SA: Project Management Framework • Stats SA: Recurring Project Management Framework • Stats SA: Operations & Services Management Framework

  26. 8.1 Stats SA: Project Management Framework

  27. 8.1 Stats SA: Project Management Framework

  28. 8.1 Stats SA: Project Management Framework

  29. 8.1 Stats SA: Project Management Framework

  30. 8.1 Stats SA: Project Management Framework

  31. How did we get statisticians to plan & report? 8.2 Developed project & operational planning & budgeting process & components of a plan

  32. 8.2.1 Steps for compiling project,recurring project, other operations & serviceplans & budgets

  33. 8.2.2 Project & operational plan components • Develop / confirm project / operation / service value chain • Develop project / operation / serviceWork Breakdown Structure • Develop / confirm project / operation / servicegovernance & organisational structure • Develop project / operation / servicerisk mgt plan • Develop project / operation / service resource & demand mgt plan • Compile project / operation / service budget

  34. 8.2.2 Project & operational plan components • Compile project / operation / servicecommunication mgt plan • Develop project / operation / servicedocument mgt plan • Develop project / operation / servicequality mgt plan • Develop project / operation / servicechange mgt plan • Develop project / operation / service contract mgt plan

  35. How did we get statisticians to plan & report? 8.3 Developed statistical value chain - basis for planning, monitoring & reporting

  36. Key concepts in planning & reporting What we aim to change Manage towards achieving results (Strategic planning) What we wish to achieve What we produce or deliver Plan, budget, implement (operational planning & budgeting) What we do What we use to do the work

  37. 8.3 Value chain framework Input Process Out-puts Out-come

  38. What does the value chain mean? Input Process Out-puts Out-come What we use to do the work / how What we do What we pro-duce or deli-ver What we wish to ac-hieve

  39. 8.3 Statistical value chain

  40. 8.3 Statistical value chain

  41. 8.3 Stats SA: Statistical value chain & linkages/integration framework

  42. 8.3 Stats SA: Statistical value chain & relevant activities: Household Surveys

  43. 8.3 Stats SA: Statistical value chain & relevant activities: Business Surveys

  44. How did we get statisticians to plan & report? 8.4 Core competencies: Plan for capabilities

  45. 8.4 Core competencies: Plan for capabilities

  46. How did we get statisticians to plan & report? 8.5 Facilitated project & operational planning process mapping: Example

  47. 8.5 Process mapping: Example

  48. How did we get statisticians to plan & report? 8.6 Developed & trained on Project Management Course

  49. 8.6 Project Management Course

  50. 8.6 Project Management Course

More Related