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Hyperion EPM Overview & Case Study

Hyperion EPM Overview & Case Study. Agenda. Introduction EPM Product Overview Case Study. Introduction. Use Hyperion?. Oracle Integrated. Oracle Integrated. ERP - Actual Amounts FDQM – Load / Map Data HFM – Consolidated Actual Amounts HP – Budget / Planning BI Tools.

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Hyperion EPM Overview & Case Study

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  1. Hyperion EPM Overview & Case Study

  2. Agenda • Introduction • EPM Product Overview • Case Study

  3. Introduction • Use Hyperion?

  4. Oracle Integrated

  5. Oracle Integrated • ERP - Actual Amounts • FDQM – Load / Map Data • HFM – Consolidated Actual Amounts • HP – Budget / Planning • BI Tools

  6. Financial Close • Hyperion Financial Management (HFM) • Comprehensive, Web-based application that delivers global financial consolidation, reporting & analysis. • Hyperion Financial Close Mgt • Centralizes mgt of all period-end close activities, replacing checklists with dynamic dashboards that give users ability to immediately view & act on info. • Hyperion Disclosure Mgt • Centralize & effectively manage the development of XBRL tagged submissions

  7. Planning • Hyperion Planning • Centralized, Excel & Web-based planning, budgeting and forecasting solution that integrates financial & operational planning processes and improves business predictability. • Hyperion Workforce Planning • Planning module that makes headcount, salary, & compensation planning fast and efficient across the enterprise. • Hyperion Capital Asset Planning • Planning module that automates the planning of capital assets and capital asset related expenses,

  8. Case Study • Growing US medical company • Headquarters in Northwest • Multiple sites across country • Annual Budget Process done manually in Excel

  9. Challenges • Extremely time consuming • Build and manage model • What if analysis • Report on data • Comparative reporting Actual vs. Budget • Track versions of budget amounts • Minimal controls in place • Security of data – on laptop • Not easy to share with others • Consolidating amounts

  10. Solution • Jibe Jumpstart Implementation • Implement Hyperion EPM System – Planning • Central repository database • Integrates actual and budget amounts • Standard calculations • Decentralize Planning • Uses multi-dimensional hierarchies • Use BI Tools • Financial Reports – Well formatted reports • Excel Smart View – Ad hoc analysis

  11. Project Phases • Requirements / Design • Build / Unit Test • Test • Deploy / Go Live

  12. What is so unique about this project?

  13. Implementation • They built most of the application themselves • For a tiny fraction of the time and cost • In less than 3 months

  14. How is that possible?

  15. Jump Start • Consultant for project involved in sales cycle • Hosted Application • Customized detailed training session • Design session for current and future needs • Prioritize requirements & assign to phases • Keep only ‘must have’ items in phase 1 • Detailed design document • Weekly task review sessions • Jibe built initial calculations • Detailed calculation review

  16. Timeline • 3/25 - Initial Sales Meeting • 4/1 – Scoping discussion • 4/12 – Customized training • 4/14 – Design session • 4/19 – Jibe installs / hosts Hyperion • 4/30 – Approve detailed design document • 5/1 – Create Planning application shell • May – Company X builds system • June – Company X tests system • July 1st – Go Live – Start annual budget process

  17. Phase 1 • Finance owns and maintains system • Budget for: • Revenues • Expenses • Individual employee expenses including existing and new employees • Capital Expenditures • Load current year budget and actual amounts • Comparative Income Statement reporting • Use Department Excel templates

  18. Phase 1 (con’t) • Calculations • Aggregations • Clear Data • Project Allocation • Employee Expenses • Deferred Compensation • Shift Differential • Salary Adjustment • Bonus • 401K • Payroll Taxes • Benefits • Temporary Labor

  19. Phase 2 - Expand • Phase 2 - < 2 Months • Calculation Training • Add additional calculations • New hire salary • Depreciation • Allocations • Start quarterly forecasting within system • Web Forms • Reports • Calculations • Automate calculations to run nightly

  20. Phase 3 • Phase 3 - < 2 Months • Decentralize data entry to ~45 departments • Expand Budgeting and Reporting • Balance Sheet • Cash Flow

  21. Benefits • Decentralization • Departments took ownership of their data • Provided better understanding of data • Workflow identified bottlenecks • BI Tools • Less mgt emails asking for data • Less time to develop budget & forecasts • More time & improved analysis tools

  22. Key Characteristics • Small Core Team • 1-2 people who makes decisions • Availability • Committed / Incentive to succeed • Standardized stable hierarchies, data entry, calculations and reporting

  23. DEMO

  24. Workspace

  25. Planning

  26. Smart View

  27. Reporting

  28. Web Analysis

  29. Ad Hoc Analysis

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