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EXCEL 2

EXCEL 2. TYPES OF INFORMATION IN EXCEL. Types of information can be typed in a cell text numbers formulas functions Text is also known as labels Aligns at the left Numbers are also known as values Aligns at the right. EXCEL. The purpose of excel is to compile data

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EXCEL 2

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  1. EXCEL 2

  2. TYPES OF INFORMATION IN EXCEL • Types of information can be typed in a cell • text • numbers • formulas • functions • Text is also known as labels • Aligns at the left • Numbers are also known as values • Aligns at the right

  3. EXCEL • The purpose of excel is to • compile data • perform calculations • create graphs/charts • Calculations are performed using • formulas - mathematical expressions that you create or enter • functions - mathematical expressions already available in excel

  4. FORMULAS • To perform calculations an = must be entered first • Formulas containing numbers will produce results that will never change • =3*8 produces the result of 24 • Formulas containing cell references produces results that will change if the data in those cells change. • =A1+B1 will produce results based on the data entered in those cells

  5. FORMULAS • It is usually more effective to use a cell reference than entering values in a formula or function • Point-and-click method of entering formulas • use the mouse to select the cells that you want to use to perform the calculations

  6. ARITHMETIC OPERATORS • Operators • Addition + • Subtraction - • Multiplication * • Division / • The sequence used to calculate complex formulas containing more than one operation. • order of operation • parenthesis • multiplication and division • Addition and subtraction

  7. Calculate the following equation using order of operations 2nd 1st 1st 2nd = 10 - 5*6 = (10- 5) *6 10-30 = -20 10–5 = 5 * 6 = 30

  8. FUNCTIONS • Functions are built-in formulas • Autosum is a built-in SUM function. • Clicking on the arrow next to the Auto sum • SUM calculates the total in a range of cells • AVERAGE calculates the average in a range of cell • MAX displays highest value in a range of cells • MIN displays smallest value in a range of cells

  9. FUNCTIONS • When you use the function button excel will select the range for you • If Excel doesn’t select the right range- select the range you want • ##### sign indicated the numbers are too large for the column • Fix by resizing the column • Label each part of this function: • = Sum(D5:D10) • Equal Sign Function Argument

  10. CELL REFERENCING • Cell references used to create formulas • Relative – adjusts to its new location when copied • Absolute – Does not change when moved or copied to a new cell • To make a cell reference absolute press F4 and the $ will be entered for you. • $ indicated that a cell is absolute • $A$1

  11. Preparing file for submission • Formula view • Ctrl ` • Every worksheet containing formulas must have two sheets: • Regular • Formula • The formula sheet must fit on one page.

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