Workforce Investment Act (WIA) Youth Service Providers

1. WIA Vouchering Workshop March 26 – 28, 2007 Workforce Investment Act (WIA)Youth Service Providers

2. Website For Voucher Forms http://cys.mycopa.com Click Youth Tab Click Youth Services Division Click WIA Link Click WIA Youth Link Click WIA Voucher Form

3. Voucher Forms • Summary Reimbursement Voucher Form • Form 1 – Youth In/ Out –of-School Monthly Voucher Form • Form 2 – Detail of Salaries and Wages Paid by Contractor • Form 3 – Detail of Project Expenditures, Excluding Wages

4. FORM 1 • Complete the top of the form. • Indicate the Expenditure Period • Indicate whether your Agency is a non-profit or for-profit organization. • Enter the line item budget in column#1. • Enter the actual expenditures being requested for reimbursement in column #2.

5. FORM 1 continue…… • Enter the Year-To-Date expenditures in column #3. • Including the current amount being requested. • Subtract YTD Request (column 3) from the Approved Budget (column 1) to get YTD Available Balance ( column 4 ).

6. FORM 2 • The purpose of this form. • Track the total personnel costs the agency incurs in operating its WIA Youth Program. • Provide a brief summary of employee reimbursement for each budgeted position. • Complete the top of the form.

7. FORM 2 continue….. • Personnel Voucher Reimbursement • (F) Check Date • (G) Check Number – Fill in employees check number • (H) Employee’s Name – Fill in employee’s full name • ( I ) Account Code – Fill in account code number 0005 • (J ) Budgeted Title – the title in which the employee work under • (K) Gross Salary – Fill in the employee’s Salary (Per pay period) • (L) % To Project - % of employee’s salary to be charge to WIA. • (M) Total Amount – Gross Salary X % To Project

8. FORM 3 • The purpose of this form is to track the total costs the agency incurs in operating its WIA Program. • Complete the top portion of the form. • Non-Personnel Voucher Reimbursement: • Check Date • Check Number – Fill in the employee’s check number • Payee – Who was paid by this check

9. FORM 3 continue….. • ( I ) Account Code (any of the following): • 0044Fringe Benefits • 0036 Training / Customized Training • 0100 Operating / Technical • 0070 Work Experience • 0140 Professional / Third Party Services • 0300 Material & Supplies • 0400 Equipment • 0900 Other (please specify) • 0998 Profit ( For Profit Agencies only) • 0999 Supportive Services • ( J ) Cost Category – Enter from the list above

10. FORM 3 CONTINUE….. • ( K ) Amount of Check - Total amount of the check • ( L ) % to Project – Amount to be reimbursed by WIA Program • ( M ) Charge to Program - Amount of Check X % To Project

11. Summary Reimbursement Voucher Form • Leave CV# Blank ( Comptroller use only ) • Complete Header Portion of Form • Agency Name • Project Title • Address of Project • FEIN • Invoice Number • Invoice Period • Original Submission / Resubmission • Enter Appropriation Number ( if Know)

12. Summary Reimbursement Voucher FormContinue ….. • Enter the Monthly Request ( i.e. In or Out of School ) • Enter the Approved Budget Amounts • Enter Year to Date Amounts ( Included Current Month) • Enter Available Balance • ( Approved Budget subtract Year-to-Date Expenditures ) • Complete Agency Certification • Have authorized person sign form.

13. Questions Adjourn