Project Kickoff Meeting

1. OATours.com Project Kickoff Meeting Project Name Location Date

2. Project Kickoff Meeting Agenda • Introductions (Review Agenda, Session Objectives, Ice Breaker exercise) • Client Executive/Sponsor Briefing(Business and Project Vision, Company culture and values, Client Organization) • IT Organization Briefing(Overview of IT organization, culture, values) • Project Approach(Project Life Cycle Process, deliverables (with samples), scope management, communications plan, project extranet) • Project Team Organization(Client and Development team roles and responsibilities, Team organization chart ) • Project Vision(Vision for the Futire) • Risk Assessment(Identification and mitigation of key risks) • Measures of success • Next steps

3. Session Objectives • Define project team roles and responsibilities • Review project methodology and approach • Define project policies and procedures • Define measures of project success • Create a cohesive, successful, high-performing team Are there any other objectives we should include?

4. Introductions • Your Name • Your Organization • Your Role • What is the most interesting thing you have ever done

5. Icebreaker – World Map Exercise Imagine a Map of the World (Mercator projection) on the floor World Map on the next slide can be used for orientation • Place yourself where you were born (2 minutes) • The best place you have visited (1 minute) • A place you want to go but never have (1 minute)

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7. Client Executive Briefing Client Executive invited to speak for 30 minutes on: • What are the strategic and business drivers for this project • Why is the project important to the organization • Vision of the Future • Specific objectives for the project • Measures of success • Client Company values and culture

8. Your Company/Organization Overview • Your History • Your Organization • Structure • People • Offices • Capabilities • Your Projects/Clients

9. Project Approach Team1 presentation Project Approach

10. Project Approach • Project Life Cycle Process • Deliverables (with samples) • Scope management • Communications Management • Project extranet

11. Project Team Organization Team 2 presentation Project Team Organization

12. Project Team Organization • Client and Development Team roles and responsibilities • Team Organization Chart

13. Project Vision Team 3 presentation Project Vision

14. Project Vision • Divide into mixed groups of 5 – 7 people max, and address the following questions: • How will this project enable you to do business in 1 – 2 years from now • What will the “day in the life” look like for your customers and other stakeholders? • How will this project affect the organization? (Employees, culture, organization structure) • What are the Top 5 requirements for this project? • Working as a team, develop one of the following: • A short play or skit demonstrating a future “Day in the Life” of stakeholders affected by this project • A few web pages (on flip charts) that illustrate future functionality • A Fortune magazine article written a year or two from now describing the merits of your project • A piece of art work illustrating your Vision of the Future

15. Risk Assessment Team 4 presentation Risk Assessment

16. Risk Assessment • Prepare a Risk Response Plan for the Top Five Risks on your project

17. Risk Response Plan – OATours.com project

18. Measures of Success • How do we measure the success of this project? • What are the factors that will help to achieve this success?

19. Next Steps • Determine the next steps(Actions, with target dates and assigned responsibilities).