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WFP Logistics, We Deliver

Distribution. WFP Logistics, We Deliver. Lesson Plan: Distribution. This slide is for the facilitators reference only. This slide should be hidden from the workbook and from the class presentation. DO NOT PRINT IN WORKBOOK DO NOT DISPLAY IN CLASS. Lesson Objectives.

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WFP Logistics, We Deliver

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  1. Distribution WFP Logistics, We Deliver

  2. Lesson Plan: Distribution This slide is for the facilitators reference only. This slide should be hidden from the workbook and from the class presentation DO NOT PRINT IN WORKBOOK DO NOT DISPLAY IN CLASS

  3. Lesson Objectives By the end of this lesson, you will be able to: 1 Describe the distribution system types, selection criteria and cost implications 2 Describe the considerations for distribution planning and setup 3 Describe the various distribution layouts and actors involved in the distribution cycle

  4. Who Do You Distribute To? Blanket distribution Targeted distribution

  5. Type of Distributions Distribution Type 1: To groups through the group leadership Distribution Type 2: To groups of heads of families Distribution Type 3: To individual beneficiaries or individual heads of families

  6. Selecting a Distribution System Min Individual heads of families (Type 3) Max Level of control by the population Resources needed to implement system Groups of heads of families (Type 2) Groups through the leadership (Type 1) Max Min

  7. Elements of Distribution & Cost Implications Order Processing Costs Customs Handling Costs Storage Costs Storage Costs (Dist Site) External Transport Costs Internal Transport Costs Cost/Value of Goods Shipping Costs Cost of goods Distance/Process Stages

  8. Distribution Set-up Involvement of local stakeholders Beneficiary Involvement Assessment Frequency Registration Method • Site & Planning • Waiting Area • Set-up • Flow • Stocks • Equipment • Facilities • Supplies • Specification • Sourcing • Lead-time • Customs • Transport • Storage Distribution Plan produced Staffing Security Distribution Reporting and Monitoring

  9. Exercise: Distribution Considerations • What you think are the most important considerations for the following: • Preparation and planning • Arrival and Set-up • Registration of beneficiaries • Security • Layout • Discussion DO NOT PRINT IN WORKBOOK

  10. Preparation Planning Preparation & Planning Layout Registration & Distribution Security Post Distribution Type & Frequency Special Considerations Distribution Plan Distribution Schedule Link to Programme Resource Requirements

  11. Preparation Planning Preparation & Planning Layout Registration & Distribution Security Post Distribution Location Cooperation & Coordination Beneficiary Participation Timing Information Sharing Human Resources Stocks, Lists and Spare Capacity Safety & Security

  12. Layout Preparation & Planning Layout Registration & Distribution Security Post Distribution Exit ID Check Waiting Area Relief Item 1 Relief Item 3 PRINT FULL PAGE IN WORKBOOK Relief Item 2 Storage Zone Registration Enter Call Monitoring Identity Check Beneficiary Flow Security perimeter

  13. Registration & Distribution Preparation & Planning Layout Registration & Distribution Security Post Distribution Enters distribution site Family representative registers Local leader confirms registration Receives ration card Distribution staff call and ID check Exits distribution site Collects commodities Family representative signs records

  14. Security Preparation & Planning Layout Registration & Distribution Security Post Distribution Information & Transparency Staff Management Crowd Control Security Monitoring

  15. Post Distribution Preparation & Planning Layout Registration & Distribution Security Post Distribution Clean Up Reverse Logistics Post Distribution Reporting Monitoring & Evaluation

  16. Responsibilities Needs assessment Pipeline report Logistics mobilisation plan Programme requirement plan Key Logistics Task Transport goods Programme Task Customs clearance Joint Task Task Stock report Receive and warehouse Local distribution plan Programme location ID Distribution Control Output (Programme or Logistics Requisition Task order Reconcilliation & plan info Delivery Distribution Delivery report Donor / audit report Distribution report

  17. Distribution Layout: Single Flow Relief Item 1 Relief Item 3 PRINT FULL PAGE IN WORKBOOK Relief Item 2 Storage Zone Call Monitoring Identity Check Beneficiary Flow Security perimeter

  18. Distribution Layout: Multiple Flow Food Items Food Items Storage Zone PRINT FULL PAGE IN WORKBOOK Food Items Food Items Call Monitoring Identity Check Beneficiary Flow Security perimeter

  19. Distribution Layout: Segregated Basic Facilities Female Waiting Area Commodities PRINT FULL PAGE IN WORKBOOK Male Waiting Area Commodities Basic Facilities Call Monitoring Identity Check Beneficiary Flow Security perimeter

  20. Actors Throughout the Distribution Process

  21. Lesson Recap Questions: 1 What are the distribution system types, their selection criteria and the cost implications? 2 What are the considerations for distribution planning and setup? 3 What are the various distribution layouts and actors involved in the distribution cycle?

  22. Questions WFP Logistics, We Deliver

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