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MARC21 for Serial Check-In

MARC21 for Serial Check-In. General Review. Objectives. Review key MARC21 bibliographic fields for serial check-in Review basic standards for recording serial volume holdings in MFHD. MARC21 Bibliographic Record. Fields used for identification

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MARC21 for Serial Check-In

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  1. MARC21 for Serial Check-In General Review

  2. Objectives • Review key MARC21 bibliographic fields for serial check-in • Review basic standards for recording serial volume holdings in MFHD

  3. MARC21 Bibliographic Record • Fields used for identification • Fields used for determining enumeration and chronology • Fields used for determining frequency

  4. Is It a (Print) Serial? • Check the Leader: • Type of Record: a: Language material • Bibliographic Level: s: Serial • Make sure it’s not electronic: • No 007 c: • No 006 m:

  5. 022 International Standard Serial Number (ISSN) 130 Uniform title 245 Title as it appears on the item’s “chief source” (usually the cover); watch out for physical format ($h) 246 Variant titles 260 Place/Publisher (CAUTION: may change over time) 500 Source of title (where on the item, what issue) 780/785 Earlier/Later title Quick list of tag labels: Press F2 Identification: Numbers & Titles

  6. Enumeration/Chronology in the Bibliographic Record • 362 0_ $a Vol.1, no. 1 (Jan. 2005)- • 500 __ $a Description based on Bd.2, Nr. 1 (Jan. 2006); title from cover. • 515 __ $a Vols. 11-20 also called 2nd ser., v. 1-10; v. 21-28, 3rd ser., v. 1-8. • 525 __ $a Vols. for 1961- kept up to date by midyear supplements.

  7. Basic Standards for Recording Volume Holdings in MFHD • Variable fields used to record volume holdings • What to record; level of detail • Punctuation

  8. Serial Volume Holdings • Record permanent serial volume holdings in MFHD: • 866 41 $80 $a [volumes] • 867 41 $80 $a [supplements] • 868 41 $80 $a [indexes] • IMPORTANT: indicators for permanent holdings must be 41 not __

  9. 866: What to Record • Record volume number (enumeration) followed by coverage (chronology) • Precede the volume number with the caption if there; use standard abbreviations for the caption.

  10. 866: How to Record • Caption, numbering style, and chronology should be derived from the bibliographic record (see 362, 500 Description based on …) • BUT: record at volume level unless there are gaps • If chronological designation is not in 362/500, it can be taken from other sources in the issue • Express volume holdings as a range unless there are gaps • Use standard punctuation, spacing, & abbreviations

  11. Punctuation & Spacing (1) • Use parentheses around chronology. EXCEPTION: if a year is used as the designation, e.g. an annual report, parentheses are not used • Spacing: generally no spaces before and after punctuation • Colons: use colons to separate different levels of enumeration and chronology

  12. Punctuation & Spacing (2) • Comma: use to indicate gaps (missing issues, missing volumes) • Hyphen: use to express an unbroken range; never use hyphen to indicate volume holdings are “ongoing”:v.1:no.1(2002)- • Slash: numbering or coverage in a physical unit overlaps: t.1(1953/1954)

  13. 866 Examples (1) • 500 Description based on v. 2, no. 1 (April 2006) • If all issues of v. 2 are held: 866 41 $80 $a v.2(2006) • If all issues of v. 2, v.3 & v. 4 are held:866 41 $80 $a v.2(2006)-v.4(2008) • When there are gaps, use a comma & start a new 866866 41 $80 $a v.2:no.1(2006:April),866 41 $80 $a v.2:no.3(2006:Sept.)

  14. 866 Examples (2) • Annual reportBIB: 362 0_ $a 1984-MFHD: 866 41 $80 $a 1995-2007 • Combining gaps with ranges866 41 $80 $a Bd.1(2000)-Bd.3(2002)866 41 $80 $a Bd.4:Pt.1(2003:Herbst)- Bd.3:Pt.3(2003:Sommer),866 41 $80 $a Bd.5(2004)-Bd.6(2005)

  15. 867 [suppl] / 868 [index] Examples • 866 41 $80 $a v.14(1914)867 41 $80 $a v.14:suppl. • 867 41 $80 $a v.18:suppl.2(1918:June 1) • 867 41 $80 $a v.31:suppl.-v.35:suppl. • 868 41 $80 $a v.1/12(1900/1911)868 41 $80 $a v.13/24(1912/1923)

  16. AACR2 Abbreviations • Link to AACR2 abbreviations on Cataloging at Yale: Tools and Resources:http://www.library.yale.edu/cataloging/toolscataids.htm

  17. Frequency Basics • Current frequency is entered in 310 • Former frequency is entered in 321 • If serial record lacks a 310, it should be added • 008 Frequency code should match 310 • If frequency changes, account for the change by updating 310/321/008 • Some acquisitions staff are authorized to do 310/321 updates

  18. AnnualBiennial (every two years)Bimonthly (every two months)Biweekly (every two weeks)DailyIrregularMonthlyQuarterly Semiannual (twice a year)Semimonthly (twice a month)Semiweekly (twice a week)Three times a weekThree times a monthThree times a yearTriennial (every three years) Weekly Frequency Terms

  19. Qualifiers • The frequency term is qualified if there is a stated irregularity in the publication pattern; the qualification term is entered in parentheses.310 __ $a Monthly (except July-Aug.)310 __ $a Biweekly (Sept.-June)310 __ $a Biweekly (during the school year)310 __ $a Weekly (monthly Jan.-July)

  20. 310/321 Examples • Frequency changes from quarterly to monthly:310 __ $a Monthly, $b Oct. 2004-321 __ $a Quarterly, $b winter 1985-summer 2004

  21. For More Information • Standards for Recording Serial Volume Holdings:http://www.library.yale.edu/cataloging/Orbis2Manual/serialmfhd.htmhttp://www.library.yale.edu/cataloging/Orbis2Manual/serialmfhdsuppl.htm • ASG Page (See Training section)http://www.library.yale.edu/asg/ • E-mail/Phonesteven.arakawa@yale.edu2-8286

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