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Objectives

Objectives. Understand the FI SAP coding Display fund center information Check whether budgets have been updated and the available balance has been affected ZFD1 Check current budget and available budget on the budget report ZFB1 Check original / revised budget at the department level ZFBC

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Objectives

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  1. Objectives Understand the FI SAP coding Display fund center information Check whether budgets have been updated and the available balance has been affected ZFD1 Check current budget and available budget on the budget report ZFB1 Check original / revised budget at the department level ZFBC Check the available cash for your Foundation fund. ZFTB

  2. Table of Contents

  3. SAP Coding Fund Center / Cost Center Grant Sponsored class GL Account, Commitment Item Material Group (ME51N) 235110055 4000198 5500001 Supplies 550005 Office-Supplies 50005615 Supplies-Office Term Example

  4. FM (Funds Management) Module Stores budgeting and fund accounting information Budget - Expenditures - Encumbrances =Available Balance Provide the lowest possible level to create a balance sheet in the system Workflow will manage processes that were previously taken care of using the paper budget transfer form

  5. FMSE Display hierarchy variant of Fund Centers Drilldown to Person Responsible Set-up according to the NKU Organization Chart Controls workflow and helps with security  Provides a list of fund cost centers by division/department/area

  6. FMSE continued Display button Enter Hierarchy Variant of 000 and FM Area of NK01. Click Display.

  7. FMSE continued Expand the folders to display Superior Fund Centers and Department Fund Centers. Double click a Fund Center number to drilldown.

  8. FMSE continued The person responsible is displayed on the Basic data tab.

  9. FMSE continued The Superior funds center is displayed on the Hierarchy tab.

  10. KS13 Display Cost Center information Cost Center number Name Person responsible Cost Center Category Revenue account Expense account Both

  11. KS13 – Initial screen Click the Match code button for Cost center.

  12. KS13 continued 1) Maximum no. of hits is 500 Click Continue

  13. KS13 continued Double click the Cost Center.

  14. KS13 continued Click Execute.

  15. KS13 continued Change Layout button 1 2 3 4

  16. Available Balance Reports ZFD1 Check whether budgets have been updated and the available balance has been affected ZFB1 Check current budget and available budget on the budget report ZFBC Check original / revised budget at the departmente level Available budget ZFTB Check the available cash for your Foundation fund

  17. ZFD1 4 pages of available balance information Commitment / Actuals line item detail Requisitions Purchase Orders Funds Reservations Travel Encumbrances Parked actuals Not paid by Accounts Payable Revised, Consumed, and Available budget

  18. ZFD1 Enter the Superior Fund Center (example above) or a Department Fund Center (Or value (s) field) and then click Execute.

  19. ZFD1 - Page 1 At any time you can turn the navigation panel On/Off by clicking this button.

  20. ZFD1 - Page 2

  21. ZFD1 - Page 3

  22. ZFD1 - Page 3 continued

  23. ZFD1 - Page 4

  24. ZFB1 1 page of available balance information Budget Transfers Receiver / Sender Re-allocations Sender / Receiver

  25. ZFB1 Enter the Superior Fund Center (example above) or a Department Fund Center (Or value (s) field) and then click Execute.

  26. ZFB1 continued At any time you can turn the navigation panel On/Off by clicking this button.

  27. ZFB1 continued

  28. ZFB1 continued

  29. ZFBC 1 page of available balance information Original Budget Revised Budget Line item detail Available Balance

  30. ZFBC Enter the Superior Fund Center (example above) or a Department Fund Center (Or value (s) field) and then click Execute.

  31. ZFBC continued At any time you can turn the navigation panel On/Off by clicking this button.

  32. ZFBC continued

  33. Drilldown and exporting to Excel Drilldown capabilities on Amount in any report Export to Excel Select List from the Menu bar Select Export Select Local File Select Spreadsheet Click Enter Name the file Click Generate

  34. Drilldown on Documents starting with 28 Click on Line Item Li to display the FI document.

  35. Drilldown on Documents starting with 28 continued Double-click on the Doc. Number to view FI documents.

  36. Drilldown on Documents starting with 28 continued You can double click the individual documents to see the FI-CA documents in more detail.

  37. Export to Excel

  38. Export to Excel continued

  39. Export to Excel continued Name the file and change the directory if you want to save the file to another location.

  40. Drilldown to Print/Save in Excel format Office Integration button

  41. Office Integration Select Microsoft Excel radio button Click Continue

  42. Office Integration continued The report is now displayed in Excel format. Click the File button to Save a copy to your computer, to change Page Setup to Landscape before printing, and to Print.

  43. FM5S Display Fund number Separate and distinct fiscal/accounting object containing a self-balancing set of accounts Used to budget and control costs Identify source and use of funding

  44. FM5S – Initial screen FM Area is always NK01. Click Enter.

  45. FM5S continued Click the Match code button.

  46. FM5S continued Maximum no. of hits is 500. Click Continue.

  47. FM5S continued You receive a list of Fund numbers. You can search on name.

  48. ZFTB

  49. ZFTB

  50. ZFTB continued At any time you can turn the navigation panel On/Off by clicking this button.

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