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Using Safe Harbors to Generate Funder Reports Safe Harbors Sponsoring Partners:

Using Safe Harbors to Generate Funder Reports Safe Harbors Sponsoring Partners: Dannette R. Smith, Director, Human Services Department Jackie MacLean , Director, King County Department of Community and Human Services

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Using Safe Harbors to Generate Funder Reports Safe Harbors Sponsoring Partners:

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  1. Using Safe Harbors to Generate Funder Reports Safe Harbors Sponsoring Partners: Dannette R. Smith, Director, Human Services Department Jackie MacLean, Director, King County Department of Community and Human Services David Okimoto, United way of King County, Senior Vice President, Community Services Safe Harbors Executive Committee: Sara Levin, Deputy Director, Human Services Department Mary Shaw, Director of Planning, United Way Linda Peterson, Division Director, Community Services Department

  2. Agenda • USING SAFE HARBORS for REPORTING • TESTING PHASE • DEMONSTRATION • QUESTIONS

  3. PLANNING FOR THE FUTURE Be able to use Safe Harbors as the primary data source for your Performance Reports starting in January 2012

  4. PURPOSE • Our community measures system-wide performance (HEARTH). • Agencies able to meet Commerce and HUD funding and reporting requirements. • Long term goal: Reporting requirements consolidated to reduce reporting burden.

  5. Testing Phase • June: train agency staff and contract monitors to pull data from Safe Harbors • July – Dec. 2011: Compare data in Safe Harbors to data on agency reports as submitted; resolve issues • Fall 2011: Reconvene as necessary for feedback and further discussion. • January 2012: Implement reimbursement tied to program data in Safe Harbors

  6. Comparing data in SH to funder reports • Contract monitors pull ad hoc reports from Safe Harbors at reporting time. • Agency staff have the ability to pull the same ad hoc reports and review them at any time. • Ad-hoc reports will show: • Total # active individuals and household served during the reporting period • # new ind. and HH served during the reporting period • # ind. and HH exited during reporting period

  7. Number of Persons Served During Reporting Period

  8. Number of New Persons /Households Served during Reporting Period

  9. Number of People Exited and Destination

  10. Feedback / Resolution of Issues • Contract Monitors will communicate with agency and Safe Harbors staff regarding data (in)consistency. • Safe Harbors staff will work with agencies to resolve data and/or system issues.

  11. Where to go for support Training, support, troubleshooting: Safe Harbors Help Desk- 206.386.0030 or safeharborshmishelp@seattle.gov Reporting requirements, expectations, policies: Your Contract Monitors at the City of Seattle, the County or United Way.

  12. Questions?

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