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Documenting the Systematic Planning Process in a Quality Assurance Project Plan

Documenting the Systematic Planning Process in a Quality Assurance Project Plan. Manager’s Overview. Introduction. Presenter Attendees Logistics Please turn cell phones off Electronic communication devices off. Introduction. Workshop Attendee Materials: Hardcopy of Slides

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Documenting the Systematic Planning Process in a Quality Assurance Project Plan

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  1. Documenting the Systematic Planning Process in a Quality Assurance Project Plan Manager’s Overview

  2. Introduction • Presenter • Attendees • Logistics • Please turn cell phones off • Electronic communication devices off SPP QAPP MO 11/07/07

  3. Introduction • Workshop Attendee Materials: • Hardcopy of Slides • OSWER Directive • OSWER Guidance • Department of Defense Memo & Instruction • Army Corps of Engineers letter SPP QAPP MO 11/07/07

  4. Objective: Show that the UFP QAPP… • Improves data quality • Helps closeout sites faster and cheaper • Uses the team-based concept • Accommodates the graded approach • Assures defensible decisions • Encourages consistency and common understanding • Streamlines QAPP development and approval • Is a better way of doing business SPP QAPP MO 11/07/07

  5. Target Audience • Managers/Supervisors of personnel who will be implementing the Uniform Federal Policy for Quality Assurance Project Plans • Personnel who develop, review, implement or use QAPPs • e.g., Remedial Project Managers, On-Scene Coordinators, Quality Assurance Personnel, Enforcement Personnel • Managerial/Supervisory support needed for effective implementation of Uniform Federal Policy (UFP): • Ensure adequate resources for thorough project planning • Provide for UFP training for personnel • Ensure Technical Systems Audits conducted as needed SPP QAPP MO 11/07/07

  6. Historical Overview • Who • Why SPP QAPP MO 11/07/07

  7. Uniform Federal Policy • Intergovernmental Data Quality Task Force (IDQTF) (2000) • DOD, DOE, EPA • Environmental Quality Systems • ANSI/ASQ E4 (2004) SPP QAPP MO 11/07/07

  8. Uniform Federal Policies • Components: • Organizational Specification • Quality Systems (UFP-QS 2003) • Quality Management Plan (EPA QA/R-2 2001) • Project Specification • QAPP Life Cycle (UFP-QAPP 2005) • Systematic Planning Process (SPP) (EPA QA/G-4 2006) • Dynamic work plan (ITRC Triad 2003) SPP QAPP MO 11/07/07

  9. UFP Documents • UFP-Quality System (UFP-QS) • A high level management document • If adopted by a Federal Agency, a Quality System is Required Look! documents based on ANSI/ASQ E-4!! SPP QAPP MO 11/07/07

  10. UFP Documents • UFP-QAPP Manual • A project level work document • A standardized content and preparation for developing QAPPs • site specific or generic • UFP-QAPP Workbook • Worksheets to facilitate QAPP preparation/review • QA/QC Compendium • Minimum QA/QC activities for CERCLA-type work SPP QAPP MO 11/07/07

  11. Directives • EPA OSWER Directive 9272.0-17 of 7 Jun 05 • EOA OSWER Directive 9272.0-20 of 21 Dec 05 • Office of the Under Secretary of Defense Memo of 11 Apr 06 • Dept. of Defense 4715.15 of 11 Dec 06 • Army Corps of Engineers Memo of 8 Jan 07 SPP QAPP MO 11/07/07

  12. New Concepts NOT AGAIN! • Emphasis on sampling design/sample collection • Screening data not just from field • Field data used in decision making • Definitive methods used in conjunction with screening methods • Data validation based on quality objectives not “functional guidelines” • Project quality objectives • Assessments to ensure work is done as planned Many more ….. Stay tuned….. SPP QAPP MO 11/07/07

  13. Systematic Planning Process (SPP) Elements • Team-based approach to planning • Project goal, objectives, questions and issues • Project schedule, resources, milestones and applicable requirements • Data collection and analysis process matched to project objectives • Collection and analysis requirements • Process for generation, evaluation and assessment of collected data SPP QAPP MO 11/07/07

  14. Example SPP New EPA 7-Step Data Quality Objective (DQO) Process • State the problem • Identify the goals of the study • Identify information input • Define the boundaries of the study • Develop the analytic approach • Specify performance or acceptance criteria • Develop the plan for obtaining data EPA QA/G-4 February 2006 SPP QAPP MO 11/07/07

  15. Example SPP • EPA Triad • Improve decision confidence and decrease time and cost through real time, adaptive project management • Conceptual site model (CSM) emphasis • Key tasks • Problem set-up • Uncertainty identification • e.g., matrix heterogeneity, project goals • Uncertainty management SPP QAPP MO 11/07/07

  16. Adoption of SPP • What is Systematic Planning? • Group effort to balance cost vs. amount of data needed to make decision • Understand how the data will be used • Ensure you get what you pay for by defining project needs in detail • Knowing what was not delivered and why • Documented outcome Better planning may add cost at the beginning of my project SPP QAPP MO 11/07/07

  17. QAPP Development Process • Assemble project team • Use SPP • Apply UFP-QAPP Manual • Complete appropriate QAPP Worksheets • EPA approval/concurrence with QAPP • Before data collection events begin • Implement QAPP • Assess QAPP implementation • Assess data usability • Review annually and update as needed and keep current SPP QAPP MO 11/07/07

  18. Quality Assurance Project Plan (QAPP) • Integrates technical and quality-related aspects of a project including … • planning, implementation, assessment, and corrective actions • Documents steps taken to ensure environmental data are … • of the correct type and quality required for a specific decision or use SPP QAPP MO 11/07/07

  19. QAPP (Continued) • Organized and systematic description of … • quality assurance (QA) • quality control (QC) • application to the collection and use of environmental data SPP QAPP MO 11/07/07

  20. UFP-QAPP Manual • Consistent implementation of: • ANSI/ASQ E-4, Section 6 • EPA QA/R-5 • EPA QA/G-5 SPP QAPP MO 11/07/07

  21. UFP-QAPP Documents • PART 1: UFP-QAPP Manual • Provide instructions and guidance on QAPP content and preparation • PART 2A: QAPPWorkbook • Use not mandatory • Facilitate ease of compiling information and review • PART 2B: QA/QC Compendium • Lists required QC activities for the CERCLA process • Minimum set of requirements • Other Programs (e.g. RCRA) can use the Compendium if agreed by all parties SPP QAPP MO 11/07/07

  22. UFP-QAPP Documents • To download documents: http://www.epagov/fedfac/qualityassurance.htm Compendium Manual Example QAPP SPP QAPP MO 11/07/07 Workbook

  23. UFP-QAPP Manual • Applicable to: • Investigation • Remediation activities • Final Clean-up and long term monitoring/stewardship activities • All environmental programs SPP QAPP MO 11/07/07

  24. Military Munitions Response Program (MMRP) • UFP-QAPP Manual is Applicable • Original intent: • All governmental data collection programs • Starting with federal facilities “hazardous waste activities” • Eventually expanding to other programs • Basic tenants of UFP-QAPP: SPP, uniform QA/QC, uniformity of documentation, graded approach • Independent of type of contamination SPP QAPP MO 11/07/07

  25. MMRP-Related Directives • OSWER Directive 9272.0-17 • UFP-QAPP specifically for Federal Facilities • Includes Formerly Used Defense Sites (FUDS) or Formerly Used Sties Remedial Action Program (FUSRAP) related projects where U.S. Army Corps of Engineers is the lead project manager • OSWER Guidance 9270.0-20 • Initial focus Federal Facility response actions under CERCLA & RCRA • Utility to other programs is clear • Obligation to provide data that needs the need for quality, objectivity, utility and integrity SPP QAPP MO 11/07/07

  26. MMRP-Related Directives (Continued) • DoD Instruction 4715.15 of 11 Dec 06 • Policy for Quality Systems • References DoD Directive 4715.15 Environmental Safety and Occupational Health 19 Mar 05 • States that it applies to “Pollution prevention, compliance, conservation, restoration, munitions response, safety, occupational health, environmental health, explosive safety, fire and emergency services, pest management, environmental technology, and international activities” • Clearly indicates that DoD has provided instruction to the Services that implementation of the UFP-QAPP includes MMRP activities SPP QAPP MO 11/07/07

  27. QAPP • What is a QAPP? • A document required in National Contingency Plan (NCP) • A document defining the technical and quality aspects for any environmental data activity • A document that communicates project requirements for implementation SPP QAPP MO 11/07/07

  28. Types of QAPPs • Generic • One site, multiple activities • Multiple sites, one activity • Umbrella document • Project-specific • Limited time • Limited scope • Single activity Cost effective Adds efficiency SPP QAPP MO 11/07/07

  29. Graded Approach • Intended use defines: • Degree of documentation • Level of effort • Detail required • UFP-QAPP examples • Text boxes Cost effective SPP QAPP MO 11/07/07

  30. QAPP Requirements UFP-QAPP – Table 2 SPP QAPP MO 11/07/07

  31. QAPP Crosswalk UFP-QAPP – Table 3 Required QAPP elements = EPA QA/R-5 SPP QAPP MO 11/07/07

  32. Does anyone have a question? Question ! How do the worksheets help? SPP QAPP MO 11/07/07

  33. QAPP Review • Know your role • Internal reviewer • Organization developing QAPP • Before regulatory review • Outcome: Complete and accurate plan • External reviewer • Regulatory agency(s) • Outcome: Approval of plan SPP QAPP MO 11/07/07

  34. QAPP Life Cycle • QAPP preparation • QAPP approval process • QAPP implementation • QAPP is a living document • Continuous updating, reviewing and approval process • Communication tool • Historical reconstruction of project SPP QAPP MO 11/07/07

  35. Did we convince you that the UFP QAPP will… • Improve data quality • Help closeout sites faster and cheaper • Help improve consistencies of QAPPs • Improve efficiencies from region to region • A common understanding • EPA • DOD • DOE • Is a better way of doing business SPP QAPP MO 11/07/07

  36. To Learn More: • Other UFP-QAPP courses provide more detail • Video Manager’s Role in Assuring Data Quality: Overview of the Uniform Federal Policy for Quality Assurance Project Plans • 2-day course - Creation, completion and review of a QAPP case study in a classroom setting • Contact to schedule classes: • CECOS (See Course Contact) SPP QAPP MO 11/07/07

  37. Video • Manager’s Role in Assuring Data Quality: Overview of the Uniform Federal Policy for Quality Assurance Project Plans • A 15-minute video, designed to provide managers with an overview of what the UFP QAPP is and why managers should actively support its implementation • View on-line at http://www.cecosweb.com • Order free DVD or VHS copies from: jacqueline.francis@navy.mil SPP QAPP MO 11/07/07

  38. Two-Day UFP QAPP Classroom Course • Learning Objective: Describe how the Uniform Federal Policy (UFP) for Quality Assurance Project Plans (QAPPs) … • Documents the Systematic Planning Process (SPP) • Supports the collection of defensible environmental data • Defines content and Quality Assurance requirements for QAPPs • Provides worksheets for QAPP development • Facilitates QAPP review SPP QAPP MO 11/07/07

  39. Two-Day Course • Register On-Line • https://www.npdc.navy.mil/csfe/cecos/ • Mouse over courses • Click on “Academic Categories” • Click on “Environmental Restoration” • Click on “Uniform Federal Policy for Quality Assurance Project Plans” • Next class—Tentatively scheduled for Anchorage, AK in Feb 08 SPP QAPP MO 11/07/07

  40. On-line Training • On-line e-Learning modules • Prerequisites to two-day class • But open to anyone • Module 1: Intro to UFP-QAPP (16 min) • Module 2: Intro to Systematic Planning Process (30 Min) • https://qapp.tecquest.net/ SPP QAPP MO 11/07/07

  41. Evaluation How did we do? Here’s my critique form! Thank you! SPP QAPP MO 11/07/07

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