Child and Adolescent Community Health Child Development Information System (CDIS)

1. Child and Adolescent Community HealthChild Development Information System (CDIS) A client and clinical information management system for the Child Development Service Delivering a Healthy WA

2. The Child Development Service • Part of Child & Adolescent Community Health within Child & Adolescent Health Service • Assessment, early intervention and therapy services to children with, or at risk of developmental disorders and delay. • Approx. 185 FTE employed out of 19 sites across the metropolitan area. • 10 different professions including a range of allied health professionals and paediatricians, along with administrative staff.

3. Identifying the need • The HRIT review of child development services • Recommendations to support the delivery of high quality, consistent and timely services – a single electronic information system is seen as central to achieving this outcome ‘Data is incomplete and unreliable such that it is impossible to estimate demand or plan service demands accurately’.

4. Developing CDIS - a clinician driven process • Project management within the policy unit • Defining the data requirements • Consultation and liaison with DoH IT • Analysis of existing local and national products • Tender • DRA contracted • Designing the system – embedding clinical practice • Ongoing support - the CDIS team, developers, DoH IT

5. Child Development Information System (CDIS) • Client registration including TOPAS interface • Client demographics • Referral management • Scheduling • Clinical outcomes

6. DATA INPUT SYSTEM FUNCTIONS Referral Client/family details Unique Medical Record Number Referrer details Reason for referral Prior assessment scores Capture information Client/family Service utilisation Link records Other databases Other family members in CDIS Create and use standard templates Assessment tools Letters Reports Clinical pathways Discharge summaries Pre-assessment/intake Family/social history Primary history Developmental history Developmental concerns Special needs, at-risk status Prioritisation Other agency involvement CDIS Automated functions Appointment reminders Referrer/client feedback Notifiable conditions/medications Client follow-up/review Assessment Family, social, developmental, medical history Standardised assessment score(s) Other assessment result(s) Clinical observations Diagnosis/assessment category (ICD-10) Report on activities by category: Client Demographic characteristic(s) Clinician/discipline Reason for referral Assessment/diagnosis Treatment/service outcome Contact type Non-client activities Any data input category Schedule activities Individual/group appointments Manage waitlist Manage clinical caseloads Allocate resources Coordinate across sites Treatment/Transition/Discharge Intervention(s)/care plan Treatment outcome Service outcome

7. How are we using the data? • Fully operational for 12 months • Regular reporting to inform clinical, operational and management decisions eg. • Occasions of service • Wait lists • Waiting times • Number and age of referrals • Discharges • DNAs • CNPs • Delivering on the 2010 Budget commitments • Ongoing development of reports

8. Questions? For further details contact: Erin Gauntlett (08) 9323 6669 erin.gauntlett@health.wa.gov.au