New York State Department of Transportation

1. New York State Department of Transportation I-190 & NY Rt. 265 Over NY Power Authority Reservoir Design-Build Project Draft Request for Proposals RFP Informational Meeting June 26, 2013

2. I-190 & NY Rt. 265 Over NY Power Authority ReservoirRules of Contact Bill Howe Attn: I-190 & NY Rt. 265 Design-Build Project Office of Contracts Management New York State Department of Transportation 50 Wolf Road, 6th Floor Albany, New York 12232 Bill.Howe@dot.ny.gov

3. I-190 & NY Rt. 265 Over NY Power Authority Reservoir Agenda • Project Overview • Procurement Schedule • Department’s Goals & Project Requirements • Status of: Adjacent Projects, ROW and Utilities • General Contract Information • RFP Content • Quality Control & Quality Assurance • Evaluation and Selection • Additional Information and Submission Guidelines • Questions and Answers

4. I-190 & NY Rt. 265 Over NY Power Authority Reservoir Project Location

5. I-190 & NY Rt. 265 Over NY Power Authority Reservoir General Location

6. I-190 & NY Rt. 265 Over NY Power Authority Reservoir Typical Cross Section

7. I-190 & NY Rt. 265 Over NY Power Authority ReservoirTypical Plan and Elevation

8. I-190 & NY Rt. 265 Over NY Power Authority Reservoir General View

9. I-190 & NY Rt. 265 Over NY Power Authority Reservoir Anticipated Procurement Schedule

10. I-190 & NY Rt. 265 Over NY Power Authority ReservoirProject Goals • Replace Existing Superstructure, Deck and Bearings to achieve a Long Life, Low Maintenance Bridge Structure • Repair Existing Concrete Substructure • Protection of NYPA Facilities • Minimize Construction Impacts on Traffic Operations • Coordinate with NYPA, NYS Office of Parks and Recreation and Niagara Falls Bridge Commission • Deliver Project Safely, On Schedule, On Budget, and Environmentally Compliant.

11. I-190 & NY Rt. 265 Over NY Power Authority Reservoir General Scope of Work • Demolish and Remove Existing Superstructure. • Design and Construct New Superstructure, including Deck, Bearings and Pedestals. • Design and Construct New Bridge and Roadway Drainage. • Repair Existing Concrete Substructures above El. 573.0’. • Design and Construct new Approach Slabs. • Mill and Resurface NY Rt. 265 from Rt. 31 to Rt. 104 • Coordinate with NY Power Authority Operations.

12. I-190 & NY Rt. 265 Over NY Power Authority Reservoir General Scope of Work (Continued) • Provide for Utility Protection and/or Relocation. • Provide Work Zone Traffic Protection; • Replace Guiderails; • Coordinate with any Adjacent On-going Construction Projects; • Install New Traffic Signs and Pavement Markings; and • Restore the Site and Provide Landscaping;

13. I-190 & NY Rt. 265 Over NY Power Authority Reservoir • Status of : • New York Power Authority Coordination • Adjacent Contracts • Right of Way and Permanent Easements • Utilities

14. I-190 & NY Rt. 265 Over NY Power Authority Reservoir New York Power Authority Coordination • The NYPA has been actively involved in providing their requirements and constraints for the Project, which are included in the RFP Part 3; • After award, the Design-Builder will be required to coordinate with the NYPA through the Department, in particular for: • Turbine shutdowns; • Background/security clearance; • Containment System Design and Installation • Superstructure Demolition Plans

15. I-190 & NY Rt. 265 Over NY Power Authority Reservoir Adjacent Contracts Status • PIN/Description: 5055.11 – Lewistown Queenstown Plaza Access Ramp Project • Anticipated Letting Date: April 2015 • WZTC: TBD •  Contractor: TBD • NYPA Project: “The Niagara Shared Campus Initiative” • May impact this Project. • Advanced detailed plans for the Project show Traffic Control being placed along I-190 and NY 31. • The Design-Builder shall contact NYPA through the Construction Quality Assurance Engineer (CQAE) to coordinate their efforts with this Project.

16. I-190 & NY Rt. 265 Over NY Power Authority Reservoir Right-of-Way Status • The acquisition of rights will be completed via filing of permanent and temporary easements maps a few months after NTP, but for the interim, a right of entry permit for the Project will be issued by the NYPA; • Infield area between I-190 NB and SB and between I-190 and NY265 will be available to the Design-Builder for materials storage / staging areas; • Area west of I-190 SB adjacent to Bridge abutment may be available for staging and access only.

17. I-190 & NY Rt. 265 Over NY Power Authority Reservoir Utility Status In accordance with Part 4 – Utility Requirements, Design-Builder is responsible for: • Verifying utility facility locations; • Identifying & resolving any conflicts not yet documented; • Coordinating with utility owners for utility relocation; • Providing stakeout and final layout of utility relocations; • Protecting existing utilities; • Cost to repair damages to utilities caused by Design-Builder; • Informing the Department of all meetings/correspondence with utility owners; • Being Party to and signing the Three-Party Utility Agreement.

18. I-190 & NY Rt. 265 Over NY Power Authority Reservoir Utility Status • Verizon (NY 265): • Verizon will doghouse on the existing duct bank, abate asbestos and leave the DB a stub conduit from which to begin their work. • Design-Builder shall Construct 8-conduit duct bank across the structure between new manholes according to Verizon Standards; • Verizon shall be responsible for pulling new cable. • Time Warner Cable (NY 265): • Work involves construction of new 2-conduit duct bank across the structure, to be connected to Verizon manholes; • TWC shall be responsible for pulling new cable.

19. I-190 & NY Rt. 265 Over NY Power Authority Reservoir Utility Status • National Fuel Gas (NY 265): • Work involves replacement of existing gas main across the structure; • Pipe, hangers, link seals and sleeves will be provided by National Fuel Gas at no cost to the DB; • Installation of gas lines shall be performed by National Fuel Gas, with assistance from the DB (As described in Part 4 – Utility Requirements); • All other work (excavation, core drilling the abutment, etc.) shall be performed by the DB (As described in Part 4 – Utility Requirements). • The Design-Builder shall schedule his activities related to this gas main work such that gas service will not be disrupted during the heating season (November 1 through April 1)

20. I-190 & NY Rt. 265 Over NY Power Authority Reservoir Utility Status • National Grid (I-190 NB): • Work involves construction of new conduits to replace existing; • Limits to be provided in Final RFP per National Grid Requirements; • New electric and fiber optic cables to be pulled by National Grid. • Occidental Chemical (NY 265): • Coordinate with Occidental Chemical for purging of abandoned Hydrogen line; • Removal of the line shall be the responsibility of the DB.

21. I-190 & NY Rt. 265 Over NY Power Authority Reservoir Utility Status • Town of Lewiston Water Department: • Work involves relocating existing 24” water mains from NY 265 to SB I-190; • All work to be performed by the Design-Builder to the requirements of the Town of Lewiston Water Department (As described in Part 4 – Utility Requirements

22. I-190 & NY Rt. 265 Over NY Power Authority Reservoir Contract Information • Lump Sum Design-Build Contract; • Best Value Selection Process (60% Price, 40% Quality); • Project Completion Date shall be the earlier of: • August, 2016; or • The number of days past NTP proposed by the successful Proposer on Form SCD (ITP Appendix D) • There are No Intermediate Completion Milestones; • There is a Payment Schedule provided in the RFP; • $120,000.00 Stipend to Unsuccessful Proposers; • Liquidated Damages will be imposed for not meeting the Project Completion date; • Escrow Submission of Bid Documents for Successful Proposer;

23. I-190 & NY Rt. 265 Over NY Power Authority Reservoir Contract Information (Continued) • There is a Buy America Clause • There is an Iran Divestment Act Clause • There is a DBE Participation Goal of 12% • All Environmental permits and ROW by NYSDOT; • All Construction Related Permits by Design-Builder.

24. I-190 & NY Rt. 265 Over NY Power Authority Reservoir Contract Information • RFP Documents: • Instructions to Proposers • Part 1: D-B Agreement • Part 2: General Provisions, Section DB 100 • Part 3: Project Requirements (Scope of Work) • Part 4: Utility Requirements • Part 5: Special Provisions (Standard Specification Changes For DB Use) • Part 6: RFP Plans (Indicative Plans Only) • Part 7: Engineering Data • Part 8: Special Specifications (Including New DB Specifications) • Part 9: The Design Builder’s Proposal • Part 10: RFP Addenda (If Any) • Reference Documents: On Department’s web site (Not Part of the Contract Documents)

25. I-190 & NY Rt. 265 Over NY Power Authority Reservoir Quality Control (QC) • QC is Design-Builder’s Responsibility • Design-Builder shall appoint a QC Manager responsible for QC Plan for both Design and Construction • Design QC shall be by the Designer in accordance with the QC Plan • Construction Inspection shall be by an Independent Engineering Firm (Hired by the Design-Builder) • Materials Testing shall be by an Independent Materials Testing Firm or Laboratory (Hired by the Design-Builder) • The Materials Testing Firm shall report to the Construction Inspection Firm • Offsite Plant Quality Control shall be performed by the Design-Builder

26. I-190 & NY Rt. 265 Over NY Power Authority ReservoirQuality Assurance (QA) • Design and Construction QA is Department’s Responsibility • The Department may perform QA on any of the Design-Builder’s activities • The Department will utilize an independent Consultant to perform QA of the Design-Builder’s Designs • Construction QA will be performed by Department staff • Offsite Plant Quality Assurance will be performed by the Department

27. I-190 & NY Rt. 265 Over NY Power Authority Reservoir RFP Evaluation and Selection Pass/Fail Evaluation Factors • Legal – Financial – Administrative – DBE Compliance - Price Proposal Contents Quality Evaluation Factors (40%) • Key Personnel (27%) • Management Approach (38%) • CPM Schedule (10%) • Org. & General Mgmt. (10%) • Design Mgmt. (8%) • Construction Mgmt. (10%) • Technical Solutions (25%) • Design Approach (10%) • Construction Approach (15%) • Project Support (10%) Price (60%) 60% Minimum

28. I-190 & NY Rt. 265 Over NY Power Authority Reservoir Additional Information – Submission Guidelines • All proposals must be self-contained. • Proposals should not have links to external web sites. • Proposals should contain all information needed for evaluation. • Do not “assume the Department knows” your firm and it’s experience/qualifications.

29. I-190 & NY Rt. 265 Over NY Power Authority ReservoirAdditional Information – Submission Guidelines • Submit ALL Forms required. • Do not alter any Form unless indicated on the Form. • Forms that can be extended: FPA – Part2. • Do not add any appendices or attachments to the Forms. • Do not include photographs or illustrations unless specifically indicated. • Do not submit • Form SA (Stipend Amendment) • Form BDEA (Bid Document Escrow Agreement) • PAB (Payment Bond (Labor and Material Bond)) • PEB (Performance Bond (Faithful Performance Bond))

30. I-190 & NY Rt. 265 Over NY Power Authority Reservoir Additional Information • Responses to Proposer Questions will be posted on the Department’s Project Web Site • Reference Documents are Posted on the Department’s Project Web Site: https://www.dot.ny.gov/main/business-center/designbuildproject2 • Reference Documents include: • Design Report, • Bridge Inspection Reports, • Record Plans, • Utility related Documents • Photos • Other Documents

31. I-190 & NY Rt. 265 Over NY Power Authority ReservoirRules of Contact Bill Howe Attn: I-190 & NY Rt. 265 Design-Build Project Office of Contracts Management New York State Department of Transportation 50 Wolf Road, 6th Floor Albany, New York 12232 Bill.Howe@dot.ny.gov

32. I-190 & NY Rt. 265 Over NY Power Authority Reservoir Questions and Answers Questions ?