Personnel Security Update January 2017

1. PSMO-I Personnel Security UpdateJanuary 2017 Presented by: Demetrius Moore Personnel Security Management Office for Industry (PSMO-I)

2. Functions of the PSMO-I Clearance System Records Data Management Industry Liaison ContinuousEvaluation • NISP PCL IT System Requirements • Engagement and Collaboration • Issue Resolution Personnel Clearance Processing • JPAS • DISS • ISFD • NISS • e-QIP Personnel Clearance Oversight • Periodic Reinvestigations • Incident Report Triage • Interim Suspension • Interim Clearances • Eligibility/Access • Non-disclosure Agreement (SF-312) • Initiate • Investigate • Adjudicate • Maintain

3. PSMO-I Updates End to End Timeliness (days) DSS Knowledge Center Interim Secret Process • T5 381 • T5R 375 • T3 221 • T3R 189 • (888) 282-7682 • Select Option #2 • Office Hours: 8:00AM to 5:00PM • DoD policy requires the following for an Interim Secret to be granted • Scheduled investigation • Review of the SF-86 • FP check • Proof of U.S. citizenship • Implemented 1 Aug 2016 Electronic Initiatives e-QIP Processing RRU • To stay within its budget authority, DSS has been metering the expenditure of PSI-I funds and maintaining a daily limit on the number of cases submitted to OPM. • If your case is set to expire in 3 days or less, please call the Knowledge Center • Click to Sign submissions: 98% • eFingerprint submissions: 100% • Reciprocity • Responses to Official Government Requests • Recertify/ Upgrade/Rejects

4. Change in T5R Submissions Periodicity Notice of six year submission window for contractor periodic reinvestigations, effective Jan. 6, 2017 • Effective immediately, DSS will submit Tier 5 Periodic Reinvestigations (PRs) for industry personnel six years after the date of the previous investigation rather than at the five-year mark to the National Background Investigations Bureau (NBIB) of the Office of Personnel Management. This change in periodicity will be reevaluated prior to December 31, 2017. Additional information for Facility Security Officers on when and how to submit Tier 5 PRs at the six-year mark will be provided at a later date. • We are asking that industry no longer submit Tier 5 PRs unless directed by DSS. • Exceptions will be made for those Tier 5 PRs required for Special Access Programs (SAP) as determined by the Government Contracting Activity (GCA). In addition, T5 PRs currently residing with DSS will only be processed if the above exception is met. To identify those T5 PR exceptions for investigation requests currently with DSS, please submit an RRU (Recertify) with the following information: • Applicant requires PR processing due to their involvement in a designated caveat program • Contact information for FSO • Contact information for GCA

5. High Level PCL Process Overview Step 1 Step 2 Step 3 Step 4 4 Once applicant completes e-QIP, FSO reviews for completeness and releases to PSMO and submits eFP FSO identifies need and initiates e-QIP and instructs applicantto complete Revise and send back to FSO for corrections PSMO-Ireviews e-QIP for issues andcompleteness Complete no issues? Release to OPM Step 9 Step 8 Step 7 Step 6 Step 5 DoDCAF Adjudicator reviews investigation results and vets the application against adjudicative guidelines PSMO-I receives AdvNACand processed for Interim Secret/TS OPM schedules investigation Issues? OPM completes investigation NO– grant final eligibility Step 10 Step 11 Step 12 DOHA agrees with SOR, sends to FSO/Subject Administrative Determination or Official Hearing for final determination Subject responds to SOR and returns response to DOHA YES – DoDCAF sends SOR to DOHA legal review OR OR DOHA disagrees with SOR and recommends final eligibility If Subject fails to respond to SOR, DoDCAF will post Denial/Revocation Eligible for reapplication after 1 year

6. Industry Personnel Clearance Process DoDCAF NBIB DSS DSS Review e-QIP and determine interim eligibility NBIB Schedules and completes investigation DoDCAF Reviews completed investigation against adjudicative guidelines Interim (Source: National Security Oversight Reports - Nov 2016)

7. e-QIP Rejections • Ensure e-QIP is actually required • Encourage the applicant to review information in the e-QIP for completeness and accuracy prior to submitting • FSO, conduct thorough review of e-QIP for completeness prior to submission to PSMO-I • Use Click to Sign for all forms associated with the e-QIP • Capture and submit fingerprints electronically • At the PSMO, it is our mission to process interim clearances for Industry personnel and get cleared people to work as quickly as possible. In light of current processing timelines, please keep in mind what you can do to reduce delays:

8. e-QIP & Interim Clearance FAQs • The Nitty Gritty • Is it possible for an interim be removed? Why? • What do the following eligibility terms mean: • Eligibility Pending? • No Determination Made? • Loss of Jurisdiction? • Is it possible for PSMO-I to revisit an Interim determination? How does that occur? • By The Numbers • What’s the e-QIP inventory? • How long does the subject have to fill out an e-QIP? • How long does an FSO have to review the completed SF86? • How long does it take for an Interim to be issued? • The Basics • What is an Interim clearance? • Who issues an Interim eligibility and why? • What are the different types of interim clearances? • What information is reviewed for an Interim to be issued? • Bottom Line for FSO’s • What should I do if I have an e-QIP that is going to “terminate” in JPAS? • What if I have a mission critical e-QIP that needs to be processed now?

9. Implementation of Federal Investigative Standards Tiered Investigations Source: Security Policy & Oversight Division (USD/I) • Three basic reasons for conducting background investigations • National Security – access to classified • Suitability / Fitness for government employment • Personal Identity Verification in support of credentialing • Homeland Security Presidential Directive 12 (HSPD-12) • Physical access to facilities and or logical access to systems

10. Incident Reports 1 Low Incident Report • The Basics • What is an Incident? • How should it be reported? • What information should be included in an Incident Report? • Can other FSOs see information about an Incident from another company? How do you prevent that? • Is the database used for IRs operational? • What is the IR triage? For example: Wage garnishment: no arrearages Will be closed out in JPAS and CATS by PSMO-I. 2 Medium Incident Report For example: Foreign travel of a suspicious or unreported nature Will remain open in JPAS and CATS for adjudicative action by the DoD CAF. 3 High Incident Report For example: Meets DSS Interim Suspension Criteria PSMO DoDCAF OAG DITMAC Interim Suspension Will remain open in JPAS and CATS for immediate action by PSMO-I and the DoD CAF. • Send Culpability Reports to Roger.A.Smith127.civ@mail.mil and Michael.B.Ray2.civ@mail.mil • Send information pertaining to incident reports to dss.ncr.dss-isfo.mbx.psmo-i@mail.mil • For additional assistance or clarification on Incidents, call the DSS Knowledge Center (888) 282-7682, Option 2

11. Adverse Information – Critical to our National Security What is Adverse Information? Why Submit? Failure to report adverse information may result in an acute or critical vulnerability if discovered during an assessment. Early intervention is the key to quick mitigation and resolution Any information that reflects on the integrity or character of a cleared employee Critical to Our National Security • Suggests their ability to safeguard classified information may be impaired or their access to classified information may not be in the interest of national security • Protect our national security • Protect our warfighters • Protect our nation’s economic stability • Protect industries competitive advantage in the marketplace • Establish confidence in the cleared population Remember: Failure to report adverse information could impact multiple locations since cleared employees frequently move between contractors Where to Submit? Cleared Employees Who is at Risk? System of Record – JPAS (Recommended) • Includes any individual with eligibility for access to classified information or in process for a security clearance Conduct sufficient fact-finding to ensure reports are not made based solely upon rumor or innuendo • Alternative Methods: • Fax: (571) 305-6011 or PSMO-I.fax@dss.mil • DoD Hotline (1.800.424.9098 or hotline@dodig.mil) • Provide as much information as possible when completing the report - refer to the questions on the SF86 When to Report? Immediately! • DSS Website: http://www.dss.mil/psmo-i/indus_psmo-i_maintain.html#Incident • Regulations(NISPOM 1-302, ISL 2011-04, and ISL 2006-02): http://www.dss.mil/isp/fac_clear/download_nispom.html • FSO Toolkit: http://www.cdse.edu/toolkits/fsos/new-fso.html • Webinars (e.g. Adverse Information, Cyber, SCR): http://www.cdse.edu/catalog/webinars/index.html • SF-86: https://www.opm.gov/forms/pdf_fill/sf86.pdf Complete “Detailed” Adverse Information Report R E F E R E N C E S

12. Three Types of RRU Requests RRU Requests Reciprocity Requests Official Government Requests Incorrect eligibility line Research Recertify Upgrade For all other inquiries, FSOs should contact the PSMO-I via the DSS Knowledge Center.

13. When to Submit an RRU Submit RRU Call DSS Other Upgrade Upgrade Recertify Recertify Recertify Recertify Recertify Recertify Research

14. DSS Knowledge Center (888) 282-7682 Office Hours:8:00AM to 5:00PM Please note: Option #2 closes the last Friday of each month for the purpose of conducting internal training to deliver the highest quality customer service to Industry and Government callers. • e-QIP & Golden Questions • Research, Recertify or Upgrade • Incident Report or Security Violation • Unacceptable Case Notices • Overseas or CONUS • All Other Personnel Clearance Inquiries 1 - System Access Issues 2 - Personnel Security Inquiries 3 - Facility Clearance Inquires 4 - OBMS 5 - CDSE / STEPP 6 - International 7 - Policy • Common call categories • Investigation Request Being Held at PSMO-I • Interim Reconsideration (Interim Decline/Eligibility Pending) • OPM - Contact Information, Cyber Security Resource Center, Breach, Verify an Investigator • Reciprocity Requests • Adjudication/Investigation status Option 2 is the new askPSMO-I

15. DISS Overview DISS will enable consistent standards throughout the collateral DoD Personnel Security, Suitability and HSPD-12 mission areas. Once fully deployed, DISS will replace JPAS, the Clearance Verification system (CVS) and the legacy Case Adjudication Tracking Systems (CATS) as the system of record.

16. DISS Deployment Overview Infrastructure and Information Assurance Load, Performance, & Preliminary OT&E Testing Testing** Training 60 days prior to Go-Live Training User Provisioning 60 & 15 days prior to Go-Live User Provisioning Governance WHS Army Legend Air Force & Navy Pre Rollout Post Rollout Suitability & HSPD-12 Industry Deployment Milestone Turn off Legacy Systems

17. DRAFT Industry Go-Live Activities for DISS Launch DRAFT Industry Hierarchy and User Provisioning Activities • Submit PSAAR to DSS/DMDC for Level 1 Hierarchy Managers – prior to 2/5 • Level 1 Hierarchy Managers obtain system access – 2/27 • Review hierarchy structure and provide feedback – 3/5 – 3/16 • Initiate user provisioning (administer the PSAAR) 2/27 – 3/27 • Begin hands on user familiarization 3/5 – 3/16 • Activate users in production (one time password to activate CAC/PIV) 3/16 – 3/27 • Industry Go-Live 3/27

18. Influencing the Way Ahead PCL Working Groups / Committees • DSS | Industry Working Group • Background Investigation Stakeholders Group • DoD CE Working Group • DNI CE Working Group • DoD CAF Stakeholder Working Group • PCL Working Group (NISPPAC) • ARC End-to-End Pilot • DSE BPR • JPAS/SWFT PMO • DISS Governance Board • Defense Security Enterprise Advisory Group (DSEAG) • NCMS • ISAC • NDIA/AIA • INSA Personnel Clearance Initiatives • National Background Investigation Bureau (NBIB) Transition • National Background Investigation System (NBIS) • End-to-End Pilot (Army) • MIRADOR (Automated Records Checks) • Defense Security Enterprise – BPR (Incident Reports and CE) • NDAA FY17 (Monitoring) • Performance Accountability Council (Alignment) • Federal Investigative Standards (FIS) • Tier 3 Secret – 5 year reinvestigation • Continuous Evaluation • Defense Information System for Security (DISS) • CATS v4 • JVS Portal • Interim Clearance automation – Interim Secret and Interim TS • User Provisioning for Industry (Transition to PSMO-I) • National Industrial Security System (NISS) • National Contract Classification System (NCCS) • Knowledge Center • e-QIP Authentication Resets (Transition to DMDC) • Customer Service Requests & CE Growth

19. Engagement and Collaboration CDSE Flash Email JPAS PMO Meetings Briefings to Industry DSS/IO Bulk Email AskPSMO-I Webinar Voice Of Industry CDSE Webinar DSS Facebook NCMS Meetings DSS.MIL NCMS Facebook INSA JPAS Website CE WG DSS Twitter NISPPAC Triage Outreach Program BISG DMDC PSA AskPSMO-I DIWG Access Magazine DMDC Contact Center ISAC SWFT DoD CAF Call Center JPAS DoD Security Services Call Center ISFD 19

20. For Further Assistance… PSMO-I Fax: (571) 305-6011 PSMO-I.fax@dss.mil* Email: dss.quantico.dss-hq.mbx.policyhq@mail.mildss.ncr.dss-isfo.mbx.psmoi@mail.mil *Note: When using the e-fax option to submit SF-312s or any PII, encrypt the file in the first email and send the password in a separate email. DSS Knowledge Center Phone: (888) 282-7682 Menu Options: DMDC Contact Center Phone: 1-800-467-5526 Email: dmdc.contactcenter@mail.mildmdc.swft@mail.mil Menu Options: DOHA Phone: 866-231-3153 Email: dohastatus@ssdgc.osd.mil DoD CAF Call Center Phone: 301-833-3850 (SSOs and FSOs ONLY) Website: http://www.dodcaf.whs.mil Email: whs.meade.dodcaf.mbx.dodcafcallcenter@mail.mil Menu Options: 5 – Industry DIA Industry Personnel Security (SEC-3B) Address: Department of Defense Consolidated Adjudications Facility, Suite #330 600 10th Street Fort George G. Meade, MD 20755-5615 Email: DIActrAdjudications@dodiis.mil

21. Questions?