Lesson 11: Demystifying Behind the Scenes and Customizing QuickBooks

1. Lesson 11: Demystifying "Behind the Scenes" and Customizing QuickBooks

2. 2 Lesson Objectives After studying this lesson, you will be able to: Make general journal entries Customize reports and graphs Use additional formatting options Create custom fields and forms Work with the Layout Designer window Close the books Create an accountant's copy file

3. Making Journal Entries Accountants typically use the general journal for adjusting entries Amateurs can use the register or general journal Use the general journal to transfer funds or update class information

4. Rule #1: Debits Must Equal Credits QuickBooks will not let you record a transaction unless debits = credits

5. Customizing Reports and Graphs Display tab of the Modify Report window to modify Display properties Report date range, report basis, columns, subcolumns Filtering Formatting Fonts Negative numbers, all numbers

6. Report Header and Footer Options QuickBooks allows you to make many changes to the headers/footers and the general alignment of your reports

7. Memorized Reports Memorize formatting, not data

8. Batch Processing of Reports Set up the batch as a memorized group

9. Adding Custom Fields to Name Lists Create new fields to record information In addition to the fields that QuickBooks provides

10. Adding Custom Fields to Items

11. Creating Custom Forms Modify QuickBooks templates Create new templates Display custom fields Duplicate and customize existing templates

12. Using Custom Fields in Forms & Reports

13. The Layout Designer Window Allows you to manipulate how objects on your custom forms will appear when printed

14. Closing the Books If you choose to close the books, QuickBooks does the following: Transfers the net income or net loss to Retained Earnings Restricts access to transactions prior to the closing date by requiring a password Allows you to clean up your data

15. Lesson 11: Demystifying "Behind the Scenes" and Customizing QuickBooks