Administration and Finance (A&F) A&F Information Systems Management (AFISM)

1. Administration and Finance (A&F)A&F Information Systems Management (AFISM) Executive Briefing #1 February 21, 2007 “Banner Implementation”

2. A&F Information System Management (AFISM)Executive Briefing #1, Banner Implementation • Today’s Purposes: • Banner Update • Planning For Implementation • And Beyond • Changing Account Codes • Other Announcements

3. A&F Information System Management (AFISM)Executive Briefing #1, Banner Implementation • Banner Implementation & Impact: • ConnecTech: Name of the project to replace TechSIS, TechFIM, TecHRIS • SunGard Higher Education: The vendor • Banner: The Web Based Information System purchased by Texas Tech • The Student Module replaces TechSIS • The Finance Module replaces TechFIM • The HR Module replaces TecHRIS • Add-ons for reporting, portal access, document imaging • Texas Connection Consortium (TCC): State of Texas User Group for regulations and legislative directives.

4. A&F Information System Management (AFISM)Executive Briefing #1, Banner Implementation • Banner Responsibilities • Administration and Finance (A&F) • Finance Module (incl. e-procurement, travel, etc) • Human Resource Module (incl. e-PAF, Payroll) • Budget Prep • Enrollment Management • Student Module • TTU System IT • Xtender – Document imaging • Luminus – Portal access

5. A&F Information System Management (AFISM)Executive Briefing #1, Banner Implementation • Banner Management Team • Banner Project Team: • Max Ahmad, AFISM, Project Manager • Thom Davis, AVP Financial Affairs, Finance Team Leader • Janet May, AVP Human Resources, HR Team Leader • Beverly Cotton, AVP Budget • Charlie Stallings, AVP Business Affairs (interim) • AFISM – A&F Support Services • Communications and Training • System Security, IDs and Passwords • COGNOS Reporting Tool and End-user Training • www.depts.ttu.edu\afism

6. A&F Information System Management (AFISM)Executive Briefing #1, Banner Implementation • What is this Executive Briefing? • An Executive-level “Summary” • Banner Implementation • Disseminate information, too long for a SAC meeting • Announce a campus initiative that involves division and college resources • Open for questions • Scheduled periodically, as needed • versus an Executive Memorandum • E-updates may require feedback • February 12, 2007 memorandum to SAC

7. A&F Information System Management (AFISM)Executive Briefing #1, Banner Implementation • Why one representative? • Top-down executive involvement • Manage resources: the right person to the right event at the right time to be ready for implementation • Campus community meetings to follow • Detail presentation • Discussion wanted • April 2-6 following this briefing • WANTED: One executive representative! • A SAC-level contact person • Has the ear of the SAC executive • Can communicate/mobilize the college or division • Your “Banner Project Manager” • Guides division or college to implementation • Post implementation review and respond • Reply by: March 5, 2007

8. A&F Information System Management (AFISM)Executive Briefing #1, Banner Implementation BEST – Banner Executive Strategist Team! • Advance Communications • Your division or college is “in the know” • Involve knowledgeable Business Managers • Volume or complex users nominated by A&F • Pilot training in specific process (e-PO, ePAF, etc.) • Participate in “break the system” testing • Develop Early Expertise • Before the training period begins • Develop process “experts” or “go to” support in your division or college • Create internal discussion groups led by your staff for your staff? • Maximize internal expertise before implementation

9. A&F Information System Management (AFISM)Executive Briefing #1, Banner Implementation • A BANNER DIFFERENCE: • Chart of Accounts Codes • Account Number (Fund, Area, Organization) • Expense Object and Sub-Object Codes • Revenue and Sub-Revenue Source Codes • Department and Division Codes

10. A&F Information System Management (AFISM)Executive Briefing #1, Banner Implementation • Banner Difference: • Banner is more transparent than TechFIM • Discontinue TechFIM Codes: • Account Number (Fund, Area, Organization) • Expense Object and Sub-Object Codes • Revenue and Sub-Revenue Source Codes • Department and Division Codes • Introduce Multiple Charts of Accounts • T – Texas Tech University • H – TTU Health Sciences Center • S – TTU System

11. A&F Information System Management (AFISM)Executive Briefing #1, Banner Implementation • Banner uses the following codes: • Fund (similar to Fund in the Acct #) • Fund Area Orgn • Organization (similar to dept code) • Account (“natural” grouping, combines Object/Sub-Object; combines Revenue/Sub-Revenue; and includes Balance Sheet Account codes) • Program (“functional” for compliance reporting) And sometimes: • Activity (TCC; special reporting?) • Location (for property inventory) NOT an Account Number: a FOAP or FOAPAL, as needed!

12. A&F Information System Management (AFISM)Executive Briefing #1, Banner Implementation • FOAPAL:FUND CODE • A Fund is a self-balancing set of accounts • Identifies types of funding (E&G, Designated, Auxiliary, etc.) • Identifies expenditure guidelines

13. A&F Information System Management (AFISM)Executive Briefing #1, Banner Implementation • FOAPAL:ORGANIZATION CODE • Budgetary unit or departmental unit • TechFIM/TecHRIS department code • Y1P99 • ASC99 • Banner – a hierarchical organization • Institution • Division • Campus • Area • Unit • Department • Section

14. A&F Information System Management (AFISM)Executive Briefing #1, Banner Implementation • FOAPAL: ACCOUNT CODE • Now incorporates multiple uses • Sub-categories of revenue and expense • Revenue Source, Object Codes • Sub-totals (State Comp Objects) • Sub-revenue source, Sub-object Code • Organized for sight recognition and natural classifications • Assets • Liabilities • Control Accounts • Fund Balance • Revenues • Salaries • Other Expenditures • Transfers • ? Fund Entries

15. A&F Information System Management (AFISM)Executive Briefing #1, Banner Implementation • FOAPAL: PROGRAM CODE • Coded in TechFIM on ORGN table • Used for functional reporting • Instruction • Research • Public Service • etc.

16. A&F Information System Management (AFISM)Executive Briefing #1, Banner Implementation • FOAPAL: ACTIVITY CODE • Optional • Not hierarchical • May be used to record and track special events or departmental defined functions • Uses by TCC for the HR module may override this functionality • FOAPAL: LOCATION CODE • Optional • Identifies physical locations • Used with the fixed assets module

17. A&F Information System Management (AFISM)Executive Briefing #1, Banner Implementation Other Announcements: • The Coming Banner Environment • No modifications (?) for easier upgrades • Vendor (SunGard) provides the upgrades • TCC – Texas Connection Consortium • Managing human and technology resources • The COGNOS reporting tool • The current Travel System will be Banner-ized and enhanced. • For e-PO, SciQuest is under consideration • Luminus Portal, a “My Banner” • Single Sign-on for all modules • Access to reports, queries, data entry • Task List and Messaging System

18. A&F Information System Management (AFISM)Executive Briefing #1, Banner Implementation TODAY: What do we need from you? • Banner Project Manager • March 5 • Communicate in your college or division • The impact chart for staff scheduling/planning • Account Codes will change • Presentations coming April 2-6, feedback by April 16 • The Travel System will be Banner-ized and improved • COGNOS for ad hoc reporting • Luminis Portal for single sign-on, “My Banner” • AFISM, www.depts.ttu.edu\afism

20. A&F Information System Management (AFISM)Executive Briefing #1, Banner Implementation • Major headline statement seton two lines here • First level bullet treatment here • First level bullet treatment here • First level bullet treatment here • Second level bullet treatment • Second level bullet treatment • Third level bullet treatment • Third level bullet treatment