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SBDM Advisory Council Training

SBDM Advisory Council Training. June 2012. Agenda. Welcome and Introductions SBDM Advisory Council Role in School Governance Vision and Beliefs Committees Open Meetings and Records Requirements. Agenda. Customer Service and Family/ Community Engagement Data Analysis Gap Analysis TELL

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SBDM Advisory Council Training

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  1. SBDM Advisory Council Training June 2012

  2. Agenda • Welcome and Introductions • SBDM Advisory Council Role in School Governance • Vision and Beliefs • Committees • Open Meetings and Records Requirements

  3. Agenda • Customer Service and Family/ Community Engagement • Data Analysis • Gap Analysis • TELL • Differentiated Instruction

  4. Objective To assist school-based decision making advisory councils in reviewing and establishing their role with SBDM and in preparing for the reinstatement of full school council authority.

  5. The World’s Simplest Quiz

  6. The Quiz • How long did the Hundred Years’ War last? • In which month do Russians celebrate the October Revolution? • From which country do we get Peruvian Balsam? • Which seabird has the zoological name Puffinus puffinus? • From which animal do we get catgut?

  7. The Quiz • Where do Chinese gooseberries come from? • What kind of creatures were the Canary Islands named after? • What was King George VI’s first name? • In what season of the year does William Shakespeare’s A Midsummer Night’s Dream take place? • How long did the Thirty Year’s War last?

  8. The Quiz • How long did the Hundred Years’ War last? 116 years, from 1337 to 1453

  9. The Quiz • In which month do Russians celebrate the October Revolution? November (on the 7th) the old Russian calendar was 13 days behind ours.

  10. The Quiz • From which country do we get Peruvian Balsam? El Salvador, it’s a medicinal herb grown.

  11. The Quiz • Which seabird has the zoological name Puffinus puffinus? The shearwater. Puffins are genus Fratercula.

  12. The Quiz • From which animal do we get catgut? the sheep

  13. The Quiz • Where do Chinese gooseberries come from? They’re a fruit grown in New Zealand known as kiwifruit.

  14. The Quiz • What kind of creatures were the Canary Islands named after? A breed of large dogs, the Latin name was InsulaCanaria – “Island of the Dogs.”

  15. The Quiz • What was King George VI’s first name? Albert, when he came to the throne, he respected the wish of Queen Victoria that no future king should be called Albert.

  16. The Quiz • In what season of the year does William Shakespeare’s A Midsummer Night’s Dream take place? Spring, it takes place from April 29 to May 1.

  17. The Quiz • How long did the Thirty Year’s War last? Thirty years, of course, from 1618 to 1648.

  18. Why do Kentucky schools have councils?

  19. School Councils School councils are part of an overall concept to create schools that teach all students the knowledge and skills they need to be successful citizens.

  20. School Councils Specifically school councils determine the approaches that will benefit their school in order to meet that goal. The whole system is organized around the goals as established in Kentucky statutes and regulations.

  21. Why are you here today?

  22. The Main Responsibility for Every School Council The school council shall have the responsibility to set school policy consistent with district board policy which shall provide an environment to enhance the students’ achievement and help the school meet the goals established in KRS 158.645 and 158.6451.

  23. Molly Ivins (1944-2007), columinist, commentator, humorist First rule of holes: When you’re in one, stop digging.

  24. So, what can a advisory council do? What is its role in school governance?

  25. Provide informed, sound, logical, clear, research-based, visionary advice.

  26. HOW?

  27. Papa John’s

  28. Bill Cosby Anyone can dabble, but once you’ve made that commitment, your blood has that particular thing in it, and it’s very hard for people to stop you.

  29. School Governance School Councils, including the Advisory Council, are part of the school governance. However, the fully authority of the school’s governance rests with either the Commissioner of Education or the district Superintendent. KRS 160.346(3)(a)4

  30. Vision Vision is everything for leadership. Vision leads the school. It paints a target. It sparks and fuels the fire within, and draws others forward. A school without vision isn’t going anywhere. It is traveling in circles.

  31. Vision • Vision starts from within. • Vision draws on history. • Vision meets others’ needs. • Vision helps you gather resources.

  32. Vision • The Inner Voice • The Unhappy Voice • The Successful Voice

  33. Beliefs A core belief or value is a set of guiding principles that serves as a basis for decision making. What do you believe?

  34. Committees School councils have the option to create committees. If committees are created and charged with a task, then the school council must have a policy for committee structure, authority and membership. [KRS 160.345(2)(c)2]

  35. Committees Committees can work on a variety of task that include: • Researching specific topics or best practices • Soliciting and analyzing input from stakeholders • Design policies and procedures • Monitoring and evaluation of programs and initiatives

  36. Committees Committees come in two forms: standing and ad-hoc. Standing committees work with standard issues of a continuing basis. Ad-hoc committees are formed for specific purpose and for a limited timeframe. Ad-hoc committees deal with issues that do not fit into a standing committee’s authority or charge.

  37. Committees • What are some common standing committees? Why are these good examples of standing committees? • What are some common ad-hoc committees? Why create ad-hoc committees in these areas?

  38. Committee Policy KRS 160.345(2)(c)2-(e) • Participation of all interested persons • Number of committees • Jurisdiction of the committees • Process for membership selection • Follow Open Meetings and Records Statutes

  39. Committee Charge • Give each committee a significant issue to address. • List any factors and deadlines you want them to consider in a clearly written “charge”. • Ask for reports from each committee on how the work is going.

  40. Committee Charge • Consider committee proposals thoughtfully and fully. • Ask for input from the committee before you make significant changes to their proposals, thanking each committee for their work.

  41. Consensus Kentucky statutes do not specify how a school council will make its decisions. That means that a school council can make all of its decisions by taking a vote. However, a school council can make its decisions by consensus.

  42. Consensus Consensus does not mean that everyone agrees to the decision, but that it is the best option. However, consensus does mean that everyone sees the process as fair and the final choice is one that all are willing to help succeed.

  43. Consensus The biggest benefit of a consensus-made decision is that the decision has broad support and understanding and are more likely to succeed when put into action. An additional advantage is that all council members can feel that their concerns have been heard and valued.

  44. Open Meetings Kentucky’s Open Meetings laws protect the rights of the general public to know the actions and decision of its public agencies. School councils, Advisory Councils, and their committees are public agencies and therefore are required to comply with all aspects of the Open Meetings laws.

  45. Open Meetings All meetings where a quorum of the membership is present, where public business is being discussed or at which time actions or decisions are made are open meetings to the public.

  46. Open Meetings The council must be assembled and act in accordance with the requirements for open meetings in order to conduct official business. The legal requirements governing the conduct of council and committee meetings are found in the Kentucky Open Meetings statutes.

  47. Open Meetings Statutes KRS 61.810 – Exceptions to open meetings KRS 61.815 – Requirements for conducting closed sessions KRS 61.820 – Schedule of regular meetings to be made available KRS 61.823 – Special meetings, Emergency meetings KRS 61.835 – Minutes to be recorded, open to public

  48. Open Meetings Statutes KRS 61.872 – Right to inspection KRS 61.874 – Abstracts, memorandums, copies KRS 61.876 – Agency to adopt rules and regulations KRS 61.878 – Certain public records exempted from inspection KRS 61.880 – Denial of inspection

  49. Open Meetings Open Meetings Statutes apply whenever: A majority of the council or committee is present. Business is discussed even if no action it taken.

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