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Personal Computer Club

Personal Computer Club. Power Point Session. Part II. February 14, 2013. Click to advance. Program. Some Examples Advancing slides (Transitions) by clicking & automatic Use of the Ω Symbol option Add music/sounds to Power Point Show (PPS) PPS file sizing for e mailing

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Personal Computer Club

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  1. Personal Computer Club Power Point Session Part II February 14, 2013 Click to advance

  2. Program Some Examples Advancing slides (Transitions) by clicking& automatic Use ofthe Ω Symbol option Add music/sounds to Power Point Show (PPS) PPS file sizing for e mailing Music format to send a PPS over the internet How to extract the music file from a filed PPS How to send a PPS as an attachment to an e-mail

  3. Some Examples Birthday & Anniversary Special Occasion ( Wake, Celebration of Life, Family reunion) Best slide of last vacation Family tree Designer Christmas Card ( Using PPS & Print Screen) ( Next slide, can not hyperlink being a .bmt extension from a PrintScreen files)

  4. N.B. The animated PPS version is not included in this e-mailed presentation This still picture is created as PPS and “print-screened” – Text can be added

  5. Advancing slides by clickingand automatic By clicking - Like this presentation Select the slide or all the slides Click Animations on the ribbon Check On Mouse Click box Automatic slide transition Start with the first slide Click Animations on the ribbon Check Automatically after box Choose time in seconds – can vary from slide to slide

  6. Writing Using the Omega Ω Symbol Function Choose Insert on the ribbon In the text your are writing, click on Ωsymbol where you want to insert your symbol / letter, Insert, and close window ♠ Choice of 2600 * 175 symbols / letters/ fonts (455,000) Most recent used, are shown at the bottom with a description Fonts →→→

  7. Add music/sound to your Power Point Show (1) Click Insert on the top ribbon Open the Sound symbol 4 Options to choose from: Sound from File.... In your music library The normal choice for a Power Point Show Make sure you are on slide #1 for this one. On On Sound from clip organizer 102 choices +++++ ( Also 1980 sounds are available from grsites.com) Play CD audio track - Not the good music format for emailing An Audio Converter and Audio Compressor is needed Record Sound ( Your voice ) Once you made your choice the will show-up on your slide and a new ribbon will pop-up.

  8. Add music to your Power Point Show (2) 1st Option 2nd Option (Details on next slide) For music for the whole duration of the PPS In Play Sound select “ Play across slides” in the 3 choices drop menu. (+ Click & Auto) 1. Click Animations on the top ribbon 2. Custom animations A new window appears with the title of our music file 3. Click on the Sound Logo on your first slide to highlight it 4. Open the window, choose Effect Options , a new window pops-up 5. Click Effect 6. Start Playing... choose From the beginning 7. Stop Playing, choose after and select more than the number of slides you have to be sure 8. Click OK at the bottom

  9. 1 2 4 5 3

  10. PPS file size for sending as an attachment to an e-mail 1. Consider the mail service limitations Other than Gmail service 10MB Gmail to other mail service 10MB Gmail to Gmail service 25MB 2 . On your first slide, click the to show the very top ribbon click “Options” . Adjust the Maxi Sound File Size to the max (default could be much lower) )

  11. PPS file size for sending as an attachment to an e-mail 3. Compress your pictures Clicka slide with a picture to highlight it, a ribbon will show up with “Picture Tools” on top Click “Format” Click Format Click “Compress Pictures” ....to open next window

  12. PPS file size for sending as an attachment to an e-mail 3. Then this Window shows up, “click Options...” • When this window reappears • Click OK 1 2 and click.. 3 4

  13. PPS file size for sending as an attachment to an e-mail Example using 10 pictures at 5 Megapixels setting 10 pictures (2592 * 1944) 7.62MB Added a sound file of 2.21MB 10.5MB With Compress Picture Settings 3.62MB

  14. Warnings • The music set up for the whole PPS will stop if another sound / music is used on another slide. • This window appears if you used certain features Correct or Ignore – Click Continue to end saving

  15. MUSIC FORMAT TO SEND MUSIC/SOUND OVER THE INTERNET FOR PPS IN E-MAIL ATTACHMENT .WAV File Extension HOW ? • CONVERT music files e.g. FileInfo.com (larger file?) 2. EXTRACT from PPS you received and saved (Best Option)

  16. HOW TO EXTRACT A .WAV FILE FROM A PPS In 20 steps • Click “Start Button” →→ • Right Click “PPT 2007” →→ • Click ‘Open” • 4 Click “Office ...”button • 5. Click “Open” to get to all your downloaded pps Microsoft Office PowerPoint 2007

  17. HOW TO EXTRACT A .WAV FILE FROM A PPS (2) On the poping-up Librairies-Documents 6. Click “Downloads →→→ 7. Choose a downloaded pps →→→→→→→→ 8. Then click open →→→→

  18. HOW TO EXTRACT A .WAV FILE FROM A PPS (3) ● Now in Office Power Point ● ↙ 9. Click “Office Power Point” button

  19. HOW TO EXTRACT A .WAV FILE FROM A PPS (4) • Highlight “Save As” • ( DO NOT CLICK) • 11. Click “Other Formats” →→→ In the “downloads” window 11. Click “ Downloads” →→→→ 12. Click on the PPS you need to extract the .wav file →→→→→ Or 12A Doubleclick 13.Open↗

  20. HOW TO EXTRACT A .WAV FILE FROM A PPS (5) ↑ This “Save As” window confirms the PPS folder with the extension “files” we need 14. Save →→ 15. Exit Office Power Point

  21. HOW TO EXTRACT A .WAV FILE FROM A PPS (6) 16 Go to “ Favorites” in Window Explorer 17. Click “Downloads” →→→ 18. Double click on the “.files extension” folder

  22. HOW TO EXTRACT A .WAV FILE FROM A PPS (7) The Power Point folder is open with all its components including the music .WAV file at the bottom 20→ ←← 19.Right click and rename if you wish/know the title ( it will move up on this page) 20. Drag the .WAV file in the “Music” folder ( Now you can use it in your PPS)

  23. How to send as an attachment to an e-mail (The presentation is final- no more changes) Must be sent as .pps extension, not .ppt .pptx 1.Click on the Power Point button 3 2 .pps 4 Now saved in your folder (ready to be attached to email) Last chance to change the file name

  24. Notes on the construction of this Power Point Show OPENING CURTAINS Insert a Googled curtain image Crop in in half, apply Animations & choose move left Repeat with other half & choose move right Add another picture on top of the curtains, under Format on the top ribbon click “Send to Back” USING “PRINT SCREEN” (key just right of F12) All the ribbons shown here come from the print screen File saved in Print Screen are in the “Document Library” in “Print Screen Folder” Insert to PPS and Crop to size ANIMATIONS Google your subject e.g. Animated hand, animated horse etc Save in a picture folder , Insert to your PPS

  25. Alternatives to PPS

  26. Fotor.com Free

  27. Bordeaux PhotoCat.com

  28. PicMonkey.com Most content is free

  29. From PicMonkey

  30. plarsue productions

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