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Grant Award Process

Grant Award Process. Monika Lacka U.S. EPA Region 5. IN THIS SECTION. Introduction Funding Announcement: RFP vs. RFA Application Kit What it means to sign an award document Issues, need for amendments Closeout. Authorities Governing Grant Agreements. Statutes Executive orders

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Grant Award Process

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  1. Grant Award Process Monika Lacka U.S. EPA Region 5

  2. IN THIS SECTION • Introduction • Funding Announcement: RFP vs. RFA • Application Kit • What it means to sign an award document • Issues, need for amendments • Closeout

  3. Authorities Governing Grant Agreements • Statutes • Executive orders • Federal regulations • OMB circulars • EPA orders and policies • EPA guidance www.epa.gov

  4. Funding Announcement Components • Funding Opportunity Description • Award Information •  Eligibility Information • Proposal and Submission Information • Proposal Review Information • Award Administration Information • Agency Contacts • Other Miscellaneous Information

  5. Application Checklist • SF424 - Application for Federal Assistance with original signature • SF424A - Budget Information • Narrative Budget (Explains budget categories) • Copy of current Negotiated Indirect Cost Agreement – if requesting indirect costs • SF424B Assurances – Non-Construction Programs

  6. Application Checklist (cont.) For more information refer to: http://www.epa.gov/ogd/AppKit/contents.htm • Key contacts list • Pre-Award Compliance Review 4700-4 • Certification Regarding Lobbying (if more than $100,000 federal funds requested) • Quality Assurance requirement • Narrative Workplan demonstrating anticipated environmental results, how measured, timetable for measured results

  7. SF 424 – Application

  8. What are these for? Assurances: SF-424B & Other Certifications • Legal authority to enter into agreement • Pre-award compliance review • Certification regarding lobbying

  9. Putting It all Together • Proposal written • Budget developed • Application completed and submitted…..

  10. When should a formal application package be submitted? As specified in the Funding Announcement or directed by the Project Officer

  11. What action will EPA take on my application? • Approve • Conditionally • Approve • Disapprove

  12. Constitutes public trust • Legally binds parties for complying with all terms and conditions of grant – READ ! Call EPA if you have questions! • Requires efficient and effective way of managing the project to completion What does it mean to sign an award document?

  13. How long will I have to complete my project? • As specified in the Funding Announcement and /or Negotiated with EPA Project Officer • Grant agreement states length of approved project/budget period

  14. Issues/Need for Amendment -Example of possible issues -Communication with the PO -Change request Pprojecttermination

  15. CLOSE-OUT & AUDIT

  16. Purpose of Close-Out Ensures successful completion of all technical and administrative work

  17. Reports Required for Closeout • Final Performance or Progress Reports • Final Federal Financial Report (FFR), SF425 • EPA Form 5700-52A, Minority Business/Women’s Business Enterprises (MBE/WBE) Utilization • Federally Owned Property Report • Invention Disclosure

  18. Will my project be audited? • EPA Office of the Inspector General • Regional office follow-up to resolve findings

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