Internet Based Online Requisitioning Program

1. Internet Based Online Requisitioning Program

2. Requisition Booklet Booklet Type Year User Code Password Requisition Website

3. Requisition - Inside Reference Website

4. Requisition BOCES Item # Unit of Measure Item Description Requisition Price Requisition price will be different then the web price. Sub-Category

5. Requisitioning Instructions • First, review the list of items available within the requisitioning catalog. • Make a check mark, highlight or indicate a quantity on the items you require, so that you can quickly locate and identify these items when you are within the on-line requisitioning program. • If you require more information on an item or need a picture to identify an item, you should conduct your research before entering the requisition program. • The BOCES item number for school supplies is actually School Specialty’s number, for all the other supplies, an established vendor’s item number is listed at the end of each item description, as shown below. Websites are indicated in each requisition booklet.

6. Requisitioning Instructions - Continued For example: School Specialty part numbers are used as our BOCES numbers. The numbers can then be used to search the vendor’s website to view the detailed information. For other bid commodities a vendor’s website is selected for ease of use. The vendor’s part numbers are embedded at the end of the item description, these numbers can be used to search the vendor’s website for detailed information of the items.

7. Starting the Process Research items and add Quantities

10. Completed Requisition BOCES Item # Quantity Required

11. Logging On To The Website Website Log-On Box User Code Password Website link is also available at www.dcmoboces.com To locate the link, navigate to the Cooperative Purchasing webpage. The link is on the left under “online Requisitioning”

12. Requisitioner places their unique User Code and Password into the log on area. Click “OK” to enter the Requisitioning Program

13. Requisition Start-up Page Click on “Enter a New Bid Requisition” to Create or Add to an existing order

14. Start up screen for entering a requisition Enter the BOCES Item Number of the item you want to order in the appropriate area. Enter the Quantity. The requisitioner is responsible for ordering the correct amount. Please order using the items unit of measure as a guide. For example: if you need 12 pencils and the BOCES item unit of measure is set at 12/box, you would order 1 (one).

15. After filling out the item and quantity required click “Submit Request”

16. After submitting the required item, the program will confirm that the item and quantity has been accepted and added to your requisition. To Continue to order items, click on “Bid Requisition” To End the requisitioning process, click on “Main Menu”

17. Continue to add items Or End the Requisition by clicking “Main Menu”

18. Reviewing the Requisition To review the Requisition, log on to the Main Menu and click: “Find, Edit, Delete, Print Your Requisition” . To End the Requisition Process at any time, close your browser by clicking the X at the top right of your screen.

19. After clicking on “Find, Edit, Delete, Print Your Requisition” at the Main Screen, the screen to the left will appear. Click “Start Search” to View, Print or Edit your requisition.

20. Requisition screen will appear: To Exit click on “Main Menu To Print, use the browser print button To Edit or Delete an item click on the item number to access the edit screen

21. To Edit an item you may: Change the quantity at this screen Or Delete the item After editing the item, click on “Submit Changes”

22. After the change has been submitted, the online program will verify that your requisition has been edited. Click Main Menu to end.

23. Completed Requisition The completed requisition will show the following: Your Name Items Requisitioned Total Requisition Amount

24. Thank You!