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Chaminda Saman Rathnayake Assist. Superintendent of Customs ICT Division Sri Lanka Customs

Enhancing Efficiency & Effectiveness of The Cargo Control System of Sri Lanka Customs Using a New Decision Making Model. Chaminda Saman Rathnayake Assist. Superintendent of Customs ICT Division Sri Lanka Customs. Introduction to Sri Lanka Customs.

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Chaminda Saman Rathnayake Assist. Superintendent of Customs ICT Division Sri Lanka Customs

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  1. Enhancing Efficiency & Effectiveness of The Cargo Control System of Sri Lanka Customs Using a New Decision Making Model Chaminda Saman Rathnayake Assist. Superintendent of Customs ICT Division Sri Lanka Customs

  2. Introduction to Sri Lanka Customs • Main Functions of Sri Lanka Customs includes: • Collection of taxes, duties and other levies as imposed by the government • To ensure proper enforcement of tariff, trade and social protection policies of the state • To ensure flow of passenger, goods and related means of transport

  3. Customs Systems and Procedures Risk Management • A balanced and modern Customs administration • A measure for controls and trade facilitation • Allows compliant traders to move their goods more quickly through Customs controls: fewer documentary checks : physical examinations • Identify illegitimate trade • Provides an opportunity for the Customs administration to undertake more targeted selection : speedier clearance of goods

  4. Customs Declaration Submission ASYCUDA ENGINE Statistical Database Live Database Expert Inputs and Criterias by for Selection Audit Queries Run by System Administrators Selected Customs Declarations with Customs violations The Elements of the Regulatory Compliance Management Framework which Helped to Detect the Offence • Desk audits • Transaction-based audits • System-based audits Fig Flowchart for System-Based Audits done by ICT Unit of SLC

  5. Central Cargo Examination Division • At present there are three container cargo (FCL) examination yards namely RCT, Grayline 1 and Grayline2 • The movement of these containers are controlled and monitored by using software called Cargo Control System until the cargo is released after examination at the yards.

  6. Examination levels Red Channel (a) 100% Examination at specific yard (b) Detailed examination at specified yard Amber Channel (a) Panel Examination at specific yard (b) Panel examination at Importer's go-down Green Channel No examination

  7. Introduction to Cargo Control System & Existing Problems • No System to monitor the movement of the container under Customs supervision until it is delivered to the correct consignee. • Customs gates were not updated with the “Asycuda” payment information. • Therefore Cargo Control System was introduced to monitor the container movement under the supervision of Sri Lanka Customs. • (Manage around 1000 containers per day)

  8. Objective of The Project “ Secure and Monitor the Container until it reaches the destination container terminal (Grayline I & II,RCT) in a predefined route within a given time period after it is released from the NCT Gate”

  9. Existing Methodology Proposed System will increase the Efficiency & Effectiveness of these Business Processes Cstoms Gate Pass Process Cusdec Print Gate pass Update Seal Number Print Release Note Release Container from NCT Gate Yard Check-In Yard Check-Out Release Note

  10. Proposed Methodology Tracking is done by using GPS units Assign a GPS unit Track Container Update Geo-database Yard Check-In Order to Release Yard Check-Out Release Container from Yard

  11. Technical Benefits of Using a GPS Tracking System for Cargo Control System • Increase the Speed of the Customs Clearance and Overall Supply Chain • Speed Document Verification • Advanced Security will avoid False Documents (Encrypted Barcodes) • Fully Automated System Updates • Prevent tampering the Seals or the Containers • Monitor Container Physical Movement • Geo-Fencing with Predefined Routes • Querying on & Post Audits on Collected Data in the and the CCTV Snap Shots • Online Surveillance Unit for Real-time Raids • User Reports for Traders/Trade Facilitation

  12. Phase-I Preparing GIS Framework

  13. GIS Map of Sri Lanka

  14. Geo-Fencing between two Customs Points.

  15. Satellite View of Colombo Port

  16. Colombo Port

  17. Phase-II Installation of GPS Tracking Units

  18. Installation of GPS Tracking Units GPS tracking unit will include a lock. This lock can be secured with a strap seal issued by the Customs department. The lock can be opened with a master key and the master key can be distributed among authorized officers at GraylineI & II, RCT and bonded ware houses. This lock is attached to the door of the container. Figure 4. Installation of Tracking Devices with a Lock.

  19. Tracking unit is fixed to the door and is locked with the bottle seal issued by the Customs Figure 5. Installation of Tracking Devices

  20. System Architecture for the Proposed GPS enabled Tracking System

  21. Gate Pass Issuing Point System Architecture of the Proposed Barcode Security Tracking System Cargo Control Client at NCT RFID Assigning & Installation Point /Barcode Sticker pasting on Container Intranet RFIDs Cargo Control System Database

  22. Release Note System Architecture of the Proposed Tracking System Gate Pass NCT Gate Duty Point Cargo Control Client at NCT Intranet Bottle Seals GPS’s Cargo Security Control System RFID Reader Database

  23. System Architecture of the Proposed GPS Tracking System GPS Satellites GSM Mobile Service Provider Internet RFID Reader at Terminal (RCT,Grayline I & II) Cargo Container CSCS Client GPS Tracking Unit CSCS Intranet RFID Tracking Unit CSCS Client CSCS Client Database Geo-Database

  24. Phase-III Trade Facilitation

  25. Trade Facilitation • Providing Reports to the Importers/Exporters • Real-Time Tracking Information of containers • Fast Clearance for Legitimate Traders

  26. Conclusions • Keeping a Tight Customs Control • Speedy Clearance/Trade facilitation • Increasing Transparency/Integrity • Reduce the Overall Customs Clearance Cost for Government and Traders • ROI • Comply with E-Government Policies and Concepts • Increase Compliance Level of Traders

  27. References • US Customs Official Website • Australian Customs Official Website • UK Customs Official Website • Singapore Customs Official Website • World Customs Organization Official Website www.wcoomd.org • DHL Official Website ,www.dhl.com • Environment al Systems Research Institute (ESRI) Official Website ,www.esri.com • E-Government policies materials published by ICTA, www.icta.lk • Study material CCES,University of Canberra on Compliance Management & Customs Regulatory Environment

  28. Questions & Comments

  29. Thank You!

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