EPA Recruitment Web Training

1. EPA Recruitment WebTraining

2. What is EPA RecruitmentWeb? A web based recruitment and applicant tracking system designed to streamline the recruitment and hiring process for EPA Faculty and Non-Faculty positions.

3. Use EPA RecruitmentWeb to: Process all recruitment and hiring actions for all EPA Faculty and Non-Faculty positions.

4. Project Scope:EPA Faculty and Non-Faculty Recruitment • Recruitment Plan (Requisition) • Waiver of Recruitment • Automated posting of approved positions. • Web-based application process … no paper or e-mailed resumes. • Electronic collection of applicant EEO and Veterans Preference data.

5. Project Start 11/2006 Project Organization & Consultation 11/2006 to 12/2006 Requirements & Prototype 12/2006 to 05/2007 Develop & Test 05/2007 to 12/2007 Training 1st Qtr, 2008 Implementation 1st Qtr, 2008 Timeline

6. Advantages • Increased efficiency when posting vacant positions. • A consistent and streamlined application process for EPA Faculty and Non-Faculty applicants. • Immediate electronic access to applicant materials by hiring managers and search committees members. • All interim and final EPA EEO documentation provided electronically.

7. Advantages (continued) • Direct collection of mandatory Applicant EEO and Veterans Preference compliance data at the time of application. • Effective EEO monitoring without burdensome paperwork requirements. • Ability to quickly respond to Federal OFCCP audit documentation requests. • Electronic feed of applicant and hiring data to EEO monitoring software tools.

8. Paper/Manual Processes Eliminated • Recruitment Plan (EOF-1) • Interim Equal Opportunity Statement (EOF-2) • Applicant Flow Form (EOF-2A) • Final Equal Opportunity Statement (EOF-3) • Request for Waiver of Recruitment (EOF-5)

9. Paper/Manual Processes Eliminated • EEO Procedures for Certain Employment Pursuant to Grants (EOF-6) • EEO Employment Data Form (Applicant Data) • Paper resumes; or printing e-mailed resumes and related applicant materials • Generating current department employee counts from Data Warehouse • Tallying applicant counts for those interviewed or excluded

10. Differences from SPA RecruitmentWeb • No referrals from Human Resources • Allows multiple positions on the same requisition • Search Committee member changes require a modify action and approval • Routing

11. EEO Policies – EPA RecruitmentWeb Use of EPA RecruitmentWeb is required.

12. EEO Policies – Requisition Period • Maximum Requisition Period: • 1 year from the initial posting date; • Expectation that after 1 year departments will close existing requisitions with little to no activity Or; • Close existing requisitions and initiate a new requisition to replace the outdated requisition Or; • Submit a request to the EEO Office for an extension as a modify requisition in RecruitmentWeb.

13. EEO Policies – Advertisements • Minimum Posting Periods remain unchanged: • 45 days for Tenured/Tenure Track • 30 days for Fixed Term and Non-Faculty • EPA Non-Faculty postings to the UNC-CH website will be posted in EPA RecruitmentWeb using position summary, salary and minimum education and experience requirements as reflected in Position Management. • Advertisements attached to the requisition will only apply to external publications and websites.

14. EEO Policies – Interim Selection Documents • Policy remains unchanged for the Interim EEO Statements (now Interim Selection Documents in EPA RecruitmentWeb). • The first Interim Selection Document should be submitted after the minimum posting period has ended; • Interim Selection Documents must be submitted prior to conducting interviews. • As additional applicants apply and are added to the interview pool, Interim Selection Documents should be submitted to reflect the new applicants to be interviewed.

15. Roles in the RecruitmentWeb • Level 1 – Initiators & Approvers • Human Resources (HR) • Department EEO Officer – Approver Only (New Role) • Note: units may request to have additional approvers added to Level 1 • Level 2 – Approvers • Deans or Vice-Chancellors • Level 3 – EEO/ADA Approval (Final)

16. Training Topics • RW home and navigation • Create Recruitment Requisition • Applying for a position (demo) • View Applicants • Release Applicant Data • Download Applicant Data • Interim/Final Selection • Create Waiver • Other Actions/Functionality • Modify Requisition, Cancel/End, Re-activate and Action Search

17. RW Home and Navigation

18. Create Requisition • Create New • Copy • Required Fields • Link to Position Management • Process for External Committee members • Counts Data

19. Applicant Web (Demo) • Review Search Process • Review Applicant Process

20. View Applicants • Release Applicant Data • Displayed fields • Attachments • Download of applicant data

21. Interim/Final Selection • Update of selection document • Submit Interim • Required information • Possible errors/warnings • Submit Final (incl multiple pos) • Required information • Possible errors/warnings

22. Create Waiver • Policy on Waivers • Required information • Possible errors/warnings

23. Other Actions/Functionality • Modify Requisition • Cancel/End Recruitment • Re-activate Requisition • Action Search

24. Questions Contact Information: Equal Opportunity/ADA Office 966-3576 equalopportunity@unc.edu February 2008