Spring 2013 Training Materials

1. Spring 2013Training Materials Retake, and Reading,Mathematics, andScience

2. NEW AP Procedures(Advance Placement) • AP answer documents will capture two IDs: Block L (Page 1): Social Security Number Block T (Page 4): Student Identifier • Student Identifier = 130 + 7 digit MDCPS ID 130####### • Students should be instructed to provide both IDs

3. NEW AP ProceduresMatching and Reporting • Students should provide both IDs to facilitate matching and score reporting • Social Security Number will be required to link students’ 2013 scores to any past AP results • If a student is unsure of their SSN, this field should be left blank • Students will access their score reports online using the Student Identifier • Paper score reports will no longer be provided beginning in July 2013

4. Agenda • Overview • CBT Readiness Activities • Daily Administration Schedule • Students To Be Tested • Test Accommodations • Test Materials • CBT Test Sessions • Security Numbers • Test Administration and Security Procedures • Test Invalidations • Defective Materials • School Assessment Coordinator (Before, During, and After) • Receive Materials/Maintain Security • Communicate Policies with parents/students • Train Test Administrators and Proctors • Prepare for Testing • Monitor Test Administrations • Supervise Test Administrations • Conduct CBT Clean-up Activities • Pack Materials for Return • Return Schedule • Comment Forms • Contact Information

5. Overview These training materials are designed to highlight important information regarding test administration policies and procedures. Not all information from the test administration manual is included in this presentation, so it is imperative that school staff read and familiarize themselves with all information in the manual in addition to using these training materials.

6. Readiness ActivitiesCBT Only • CompleteCertification Tool • Install TestNav and TestHear • Run System Check • District-wide Infrastructure Trial: April 2, 2013

7. Computer-Based Assessment CertificationCBT Only • The Computer-Based Assessments Certification process must have been completed and submitted by March 4, 2013. • Schools are responsible for providing information about the number and types of computers to be used for computer-based testing and the number of students to be tested on each day of the administration window. • Schools must also respond to questions about whether readiness activities have been completed.

8. District-Wide Infrastructure TrialCBT Only Infrastructure Trial: Tuesday, April 2nd • Simulates a computer-based test using mock test items to test the vendor’s, District’s, and schools’ hardware and network capacity prior to the operational administration. • Set up the Trial to use all computers scheduled to be used concurrently during the Spring 2013 administrations. • Manage the test sessions in the PearsonAccess Training Center • Use the tools provided by Pearson to determine network user capacity and bandwidth requirements • Takes approximately thirty minutes for users to log in, complete the exercise and submit the test • Complete a brief survey at http://www.surveymonkey.com/s/3C2MLX3by April 3rdto certify that the trial was conducted to identify any problems that need to be addressed prior test administration.

9. Retake Daily AdministrationSchedule

10. RMS Daily AdministrationSchedule

11. RMS Daily AdministrationSchedule

12. Students to be Tested FCAT 2.0 Reading, Mathematics, and Science • In general, all Florida public school students enrolled in tested grade levels (Grades 3–10) participate in the FCAT/FCAT 2.0, per Section 1008.22(3)(c)8, Florida Statutes (F.S.). Students must take the test(s) appropriate for the grade level in which they are enrolled. • Reading Grades 3-10 • Mathematics Grades 3-8* • Science Grades 5 and 8* *Except for middle school students in courses requiring an EOC (Algebra 1, Geometry, Biology 1).

13. Students to be Tested FCAT 2.0 Reading Retake • For students who entered Grade 9 in the 2009-2010 school year or after and are pursuing a standard Florida high school diploma, earning a passing score on the Grade 10 FCAT 2.0 Reading test is a graduation requirement. • The following students are eligible to participate in this administration of the FCAT 2.0 Reading Retake: • Retained Grade 10 or Grades 11-12 regular high school students who have not yet earned a passing score. • Students previously eligible for the FCAT Reading who have not passed must now take and pass FCAT 2.0 Reading.

14. Students to Be Tested FCAT Mathematics Retake • For students who entered Grade 9 in the 2009-2010 school year or earlier and are pursuing a standard Florida high school diploma, earning a passing score on the Grade 10 FCAT Mathematics test is a graduation requirement. • Regular high school and adult students who have not yet earned a passing score on the Grade 10 FCAT Mathematics are eligible to participate in this administration of the FCAT Mathematics Retake. • Students who entered Grade 9 in the 2010-2011 school year or after do NOT take an FCAT Mathematics test.

15. File Download Manager (FDM)

16. Students to be Tested Special Program Students

17. Students to be Tested English Language Learners (ELLs) • All ELL students are expected to participate in the FCAT/FCAT 2.0 Retake, and Reading, Mathematics and Science tests no matter how long these students have been receiving services. • See Appendix A of the manual for information regarding accommodations.

18. Students to be Tested Students With Disabilities • All students with disabilities participate in the statewide assessment program by taking one of the following: • FCAT/FCAT 2.0 without accommodations, • FCAT/FCAT 2.0 with accommodations, or • Florida Alternate Assessment. • All determinations regarding participation in the statewide assessment program must be documented in the student’s IEP or Section 504 plan. • See Appendix A of the manual for information regarding accommodations.

19. Administration Accommodations Students With Disabilities • Accommodations stated in the student’s current IEP or 504 plan • Flexible Presentation • Flexible Responding • Flexible Scheduling • Flexible Setting • Assistive Devices and Tools • Unique Accommodations Request (Briefing ID #: 12973) • Extraordinary Circumstances (Briefing ID #: 12973)

20. Test Accommodations Field in ISIS • Verify that all students requiring special assessment test materials have the proper test accommodation documented in ISIS • Test Accommodations field on the Additional ESE Information screen in ISIS. • Please refer to Weekly Briefing # 12973. • Test Accommodations codes include the following: • C - Contracted Braille • U - Uncontracted Braille • L - Large Print • O - One item per page • P - Paper format test booklet instead of CBT • G - Large Print, Paper or CBT • R – Reading Passage booklet for CBT only • A – Accommodated CBT test form • Q - Unique accommodation, other • Note: Large Print is considered a “Unique Accommodation” if it is CBT test. • Request must be submitted for FLDOE approval with justification.

21. Accommodated Test FormsCBT Only Test Hear: Assigning an Accommodated Form Click “Specify” or “Override” on the Session Details screen to assign a specific form.

22. Special Documents • Test Administrators must familiarize themselves with the information in the Special Documents section, including: • Test configurations and materials needed for testing • Scripts/instructions for students who test using special documents • Student responses • Providing accommodations • Ensure that the correct procedures are followed for administering tests to students using special documents. • Student responses must be recorded properly in all special documents before they are submitted for scoring. • Refer to the Special Document sections of the manual to ensure the proper handling of these materials.

23. Administration Accommodations English Language Learners (ELLs) • Students who are currently receiving services in a program operated in accordance with an approved district LEP plan: • Flexible Setting • Flexible Scheduling • Additional Time • Assistance in Heritage Language • Approved Dictionary • ELL students in levels 1-4 only

24. Section 504 - Initial Evaluation • The 504 Team must review a variety of records including written documentation of the impairment: • District / State / Achievement Assessments • Report Card Grades • Teacher Observations • Classroom Performance / Portfolio • Functional Assessment of Behavior or Behavior Intervention Plan • Medical Information – must be written documentation • Adaptive Behavior • Other

25. What To Do – Temporary Section 504 • When a student sustains an impairment / injury during FCAT administration, they may be eligible for Section 504 • You may consider scheduling the test on an available make-up day, if possible, to provide more time to collect written medical documentation from the parent and schedule a 504 Eligibility Meeting • Contact the Staffing Specialist for assistance and directions on proceeding with a Section 504 Eligibility Meeting / Plan • Send / provide a Notification of Meeting to the parent • Only a designated LEA may facilitate a Section 504 Meeting

26. SPED Office Contacts NORTH SOUTH South Central (786) 268-4757 Kathy Maguire Instructional Supervisor Lourdes Alonso Lead Staffing Specialist South (786) 268-4757 Helene Chait Instructional Supervisor Maria McMann Sifre Lead Staffing Specialist • North Central (305) 827-3025 • Alfreida Robinson • Instructional Supervisor • Elena Hernandez • Lead Staffing Specialist • North (305) 827-3025 • Kate Cadieux • Instructional Supervisor • Cindy O’Donnell • Lead Staffing Specialist

27. Test Materials

28. Test Materials

29. Test Materials

30. Test Materials

31. Test MaterialsCBT Only Student Authorization Tickets Session Rosters Test Group Code Seal Code (if applicable) Florida Computer-Based Testing Work Folders CBT Worksheets Reading Passage Booklets (eligible students as an accommodations as noted on the IEP or Section 504 Plan) Approved calculators Mathematics Reference Sheets

32. ePATCBT Only • Electronic Practice Assessment Tool available at www.FLAssessments.com/ePATs. • Provides students an opportunity to practice using the computer-based platform prior to testing. • Download ePAT launcher separately from practice test content. • Accommodated ePATs are also available. Launcher is bundled with the practice test content for accommodated forms. • Scripts and instructions for downloading ePATs are under the Resources tab. Note: If a student has previously participated in an ePAT for the grade level and subject test he or she will take, the student is not required to participate in an ePAT session.

33. Test Materials Chain of Custody Form • Schools are required to maintain a Test Materials Chain of Custody Form (available in PearsonAccess and in Appendix C of the Spring 2013 RMS Manual). • Record accurate information on the form, including: • Dates activities are completed, • Names of the persons performing activities involving the materials, and • Information about the locked storage room. • Retain electronic or hard copies of completed forms

34. Non-Certified School Personnel District-Level Certification Form • Non-certified school personnel designated by the school administrator to assist the school test coordinator in handling secure materials for statewide assessments must be granted approval by the FLDOE. (Please refer to Weekly Briefing ID #: 13512.) • Deadline to submit completed form to SAET for approval is March 8, 2013. • Signed FCAT 2.0 Test Administration and Security Agreement Formmust also be submitted with form. • The approval will be valid for the remainder of the school year.

35. Preparing Test Materials • School personnel must adhere to the following policies as they prepare test materials: • The Chain of Custody form must be maintained at all times. • Shrink-wrapped packages of secure materials may be opened no sooner than three (3) days prior to the FCAT/FCAT 2.0 Retake; and no sooner than five (5) days prior to the FCAT/FCAT 2.0 RMS test administration. • Sealed test books must not be opened. • Only the school assessment coordinator may open the shrink-wrapped packages and affix PreID labels. • Non-certified personnel assisting the school assessment coordinator in handling secure materials must have approval from the FLDOE. • Students are not permitted to assist in preparing secure materials before testing or in organizing and returning materials after testing. • All secure materials must be returned to locked storage and remain there until testing.

36. PreID Labels • The PreID file is based on student enrollment at your school as of: • Wave 1: January 18, 2013 • Wave 2: February 22, 2013 • FIVE elements MUST be correct on a student PreID label: • Student name • Florida ID number • District number • School number • Grade level • On Retake PreID labels ONLY, an incorrect grade level may be corrected by gridding.

37. PreID Labels • Affix the label in the box in the lower left corner of the student grid sheet. • Do not remove labels once they have been affixed. • Do not place a label over another label. • Do not use PreID labels from previous administrations. • Do not use a preidentified document for any student other than the student for whom it is preidentified.

38. PreID Labels • If the student name, Florida ID number, district number, school number, OR grade level is INCORRECT on a USED answer document, the student must, under the supervision of the test administrator, transfer his or her exact responses into a replacement answer document. • Ensure the replacement document has the same form code if the replacement is one of the following: • Grade 3 Reading Test and Answer Book • Grade 3 Mathematics Test and Answer Book • Grade 4 Reading Test and Answer Book • Grade 4 Mathematics Test and Answer Book • If any student information is missing from a student label that has been affixed to a document, add the information by gridding the appropriate bubbles on the student grid sheet. Incorrect information on a student label CANNOT be corrected in this manner.

39. Student Grid Sheet • The box in the upper left corner of the student grid sheet must be completed by each student. • Do not write or mark outside the student demographic information boxes. It will adversely affect the scanning and scoring of the documents.

40. Test SessionsCBT Only • Sessions created through the PreID upload will have one of the following prefixes to identify the tested subject: • Grade 5 Mathematics—M05-Mathematics • Grade 6 Reading—R06-Reading • Grade 7 Reading—R07-Reading • Grade 9 Reading—R09-Reading • Grade 10 Reading—R10-Reading • FCAT Mathematics Retake—MRT-Mathematics • FCAT 2.0 Reading Retake—RR2-Reading • All students testing on the computer that were captured in the PreID file will be in a class called FL CLASS.

41. Verifying Students CBT Only • Print the Session Roster for each test session (Grade 5 Mathematics, Grade 6 Reading, etc.) • Compare against school generated list to verify eligibility, and • Verify Student Name and Florida ID number for accuracy • Place verified students in new test sessions or keep them in the original session. • Add new students using the Create New Student wizard and place them in a test session • Maintain a list of test sessions to provide to the technology coordinator to cache test content for all sessions. • Test sessions can be cached beginning on: • April 1 for Retakes • April 8 for Reading (Grades 10 and 7) • April 15 for Reading & Mathematics (Grades 5, 6, & 9)

42. Security Numbers • A security number consists of a nine-digit number followed by a check digit (located in upper right corner of secure test books or test and answer books). • Written documentation of the number ranges must be maintained at all times during distribution and return of materials. • Pre-populated Administration Record/Security Checklists with security numbers for all secure documents assigned to each school are provided in PearsonAccess • A blank copy of the checklist is provided in Appendix C of the Spring 2013 RMS Manual and in PearsonAccess

43. Administration Record/Security Checklist • Security number(s) of the document(s) assigned to and returned by each student should be recorded and verified at the completion of each day of testing. • Security numbers of secure materials not already listed on the pre-populated checklist MUST be added to the record with the names of the students to whom the test materials are assigned. • To access the pre-populated checklist in PearsonAccess, go to • Test Setup > Order Additional Materials and Tracking > Reports, and select Security Checklist Detail from the drop-down list.

44. State and District Requirements • Florida Test Security Statute (1008.24) • Florida State Board of Education Test Security Rule (6A-10.042) • Standards, Guidelines, and Procedures for Test Administration and Test Security available at http://oada.dadeschools.net/TestChairInfo/InfoForTestChair.asp. • Adopted by School Board • General Guidelines • School Procedural Checklist (FM-6927) • District Monitors

45. Test Security Policies and Procedures: Prohibited Activities • Reading the passages, test items, or performance tasks. • Revealing the passages, test items, or performance tasks. • Copying the passages, test items, or performance tasks. • Explaining or reading test items or passages for students. • Changing or otherwise interfering with student responses to test items. • Causing achievement of schools to be inaccurately measured or reported. • Copying or reading student responses.

46. General Security Guidelines Do • Provide secure storage • Restrict access • 3 or fewer keys • Handle secure materials, including affixing of labels in a limited-access area • Secure visual barriers on computer workstations • Maintain documentation • Chain of custody • Book assignment to students • Train test administrators and proctors • Monitor students during lunch break or extended breaks Do Not • Allow unauthorized access to materials or content • Open secure materials prior to date allowed • Allow untrained or uncertified staff to test students • Coach or provide assistance during test administration • View, review, copy, or debrief test content

47. Electronic Devices • School personnel must ensure that students do not have access to their cell phones or other electronic devices at any time during testing, including breaks (restroom breaks, etc.), even if they do not use them. • “Possession” is defined as “within arm’s reach,” even if the electronic device is not visible. • Students should not have cell phones in their pockets, clipped to their belts, at their desks, or anywhere they can be easily accessed during testing or breaks. • If a student is found to be in possession of ANY electronic devices during testing or during a break, his or her test must be invalidated. • Students and parents/guardians must be made aware of this policy prior to testing.

48. Reporting Testing Irregularities • All school staff are professionally responsible for ensuring appropriate test administration procedures and reporting any irregularities. • Security Breaches: Test administrators should report any test irregularities (e.g., disruptive students) and possible security breaches to the school assessment coordinator immediately. • Missing Materials: Schools must investigate ANY report of missing materials immediately. • Specified in Standards, Guidelines, and Procedures for Test Administration and Test Security • School Assessment Coordinator/Principal • Student Assessment and Educational Testing • Region Center and/or appropriate District Administrative Office • Appropriate investigative unit, if applicable Note: School personnel must be prepared to provide documentation and information in support of investigations of any testing irregularity.

49. Caveon Forensic Analyses • Caveon will analyze data to identify highly unusual test results for two primary groups: • Students with extremely similar test responses; and • Schools with improbable levels of similarity, gains and/or erasures. • Flagging only the most extreme results

50. Test Invalidation • The purpose of invalidation is to identify when the validity of test results has been compromised. • Test administrators should discuss possible invalidations with school assessment coordinators, and the situation should be investigated immediately. • When a student’s test is invalidated for any reason listed in the “Test Invalidation” section on pages 22-23 of the Spring 2013 RMS Manual, return the invalidated test with the DNS bubble(s) gridded with all other TO BE SCORED materials.