EDI Training October 2012 Alberta

1. EDI TrainingOctober 2012Alberta GUIDELINES FOR COORDINATORSImplementation

2. EDI Organization & Administration

3. EDI Completion Methods Electronic – web-based

5. Getting Started • School Authorities and schools informed & onside • Database template complete and returned to Offord • Parent consent letters • Training logistics confirmed (dates, methods, etc.)

6. Phase 1 - Immediately

7. Database Template Provided via email and OCCS website 1) EDI Database Template (excel file) - collection of kindergarten class demographics - teacher email addresses - e-EDI Template.xls 2) EDI Instructions for Coordinators (word file) - detailed instructions on how to accurately complete the database template - Instuctions for Coordinators

8. EDI Database template School Authority: Coordinator: Classroom Time School Name Teacher Name Teacher Email Child’s First Name Child’s Last Name Child’s ASN # PleasantMrs. Doubtfire dout@email.ca Johnny Appleseed 0015823 am Child’s Date of Birth Day Month Year Child’s Gender Child’s Postal Code 01 07 02 M L7N 2V6

9. Assigning EDI IDs & Importing • OCCS receives the database from coordinator *remove children’s names before sending, but keep a copy locally that includes the names • OCCS assigns EDI identification numbers (unique for each child) and teacher passwords for e-EDI system • OCCS imports the data into the e-EDI system • OCCS sends class list – including teacher logins/ passwords and children’s EDI IDs – back to coordinator

10. Assigning EDI IDs & Importing/Printing • OCCS receives the database from coordinator with critical variables included • OCCS assigns EDI identification numbers (unique per child) • e-EDI - Administrator imports the data into the e-EDI system via the web

11. 2 Class lists • Class list from OCCS which coordinators use to create class lists • One for each class • To Include: EDI ID, School name, Teacher name, Child’s local ID, date of birth, postal code and gender • Teachers are to be provided with a second class list (coordinator or SB responsibility) • To Include: Child’s Name, School name, Teacher name, Child’s local ID, date of birth, postal code and gender • This list will be used to match with list provided above

12. Cross Referencing Class Lists Find the EDI ID# from the questionnaire on this ClassList generated by OCCS. Cross-reference the corresponding ASN # with the Local Class List. CLASSLIST GENERATED BY OCCS School Name Teacher Name EDI ID ASN # DOB Gender Class Time Valley School Mrs. X 02900101102 75-02 14/09/99 f am Valley School Mrs. X 02900101103 75-09 07/04/99 m am CLASSLIST GENERATED LOCALLY Teacher Name Child’s Last Name Child’s First Name ASN # DOB Gender Mrs. X Walsh Cindy 75-02 14/09/99 f Mrs. X Gaskin Ashley 75-09 07/04/99 f Mrs. X Raos Robert 75-03 15/02/99 m

13. PHASE 2: December/January You will receive a coordinators package and teachers packages by courier

14. EDI Package Your EDI packagewill contain the following items bundled up for each teacher: • EDI Guide • e-EDI Manual • Coordinator’s Teacher Training Inventory

15. e-EDI Package for Teachers Offord will supply each local coordinator with the following documents for distribution to the teachers… • e-EDI Teachers Instruction Manual

16. Teacher Information Sessions • Recommended items to cover at Teacher Information Sessions • Can be set up where teachers fill out questionnaires after training • If e-EDI computer labs are suggested for training • EDI Video (will be made available) • Presentations (will be made available)

17. Alberta EDI • Children with Special Education Codes • Can only respond YES to one of the below questions • Must NOT be left blank

18. Alberta EDI

19. Alberta EDI • Student status • Child must be in class for at least one month and have consent from parents

20. Alberta EDI GUIDE EDI GUIDE Alberta 2012/2013 Guide

21. Ashley Gaskinagaskin@mcmaster.ca