FY 2012 Performance Report for Grants and Cooperative Agreements for the Bureau of Health Professions

1. FY 2012 Performance Report for Grants and Cooperative Agreementsfor the Bureau of Health Professions Department of Health and Human Services Health Resources and Services Administration Bureau of Health Professions Division of Medicine and Dentistry Primary Care Medical Education Branch

2. Primary Care Medical Education Branch Programs: • Physician Faculty Development in Primary Care • Academic Administrative Units in Primary Care • Predoctoral Training in Primary Care • Residency Training in Primary Care

3. Primary Care Medical Education Branch • Physician Assistant Training in Primary Care • Interdisciplinary and Interprofessional Joint Graduate Degree Program • Expansion of Physician Assistant Training • Primary Care Residency Expansion Program

4. Provide guidance on new 2012 reporting requirements Review the Performance Report for Grants and Cooperative Agreements Manual “Who do I count?” Present revised performance tables Purpose of this Webinar

5. When Do the Changes in Reporting Requirements Occur? • System Transition • After June 30, 2012 • Reports filed for grants ending on or before June 30, 2012 will complete the previously used performance measures • Any reports filed after June 30, 2012 will use the new performance measures • ARRA funded grants • Reports for the quarter ending 6/30/12 will use the old system

6. User Acceptance Testing; Call for Volunteers • Volunteers are needed for User Acceptance Testing. • Anyone interested in participating please contact your program officer.

7. User Acceptance Testing Phases and Dates • Phase I – July 16, 2012 to August 3, 2012 • Phase II – August 8, 2012 to August 20, 2012 • Final Phase – August 23 and 24, 2012

8. Annual Performance Reports • Grants continuing past July 1, 2012 • Use new system • System opens September 1, 2012 • System closes September 30, 2012 • Reporting period • July 1, 2011 to June 30, 2012 • No extensions will be granted

9. Annual Performance Reports • Revised Performance Report for Grants and Cooperative Agreements manual will be available at: • http://bhpr.hrsa.gov/grants/reporting/index.html

10. Final Performance Report Dates • Grants ending on or before June 30, 2012 • Use same system as last year • System opens July 1, 2012 • System closes July 31, 2012 • Grants ending between July 1, 2012 and August 31, 2012 • Use NEW system • System opens September 1, 2012 • System closes November 30, 2012

11. ARRA Grants • ARRA reports for the quarter ending June 30, 2012 • Use same system as last year • System opens July 1, 2012 • System closes July 21, 2012 • No extensions will be granted

12. Electronic Handbook (EHB)/Bureau Performance Measures Handbook (BPMH) 12

13. 2012 Performance Measures Manual Table 1: Performance Reporting Required by programs • Lists the required tables for your program • Initiate Data Collection

14. Health Professions/Discipline Setup Form • Selects the health professions and disciplines involved in grant funded activities • Selections will determine the health profession and discipline choices in subsequent tables

15. Health Professions/Discipline Setup Form Faculty = community physician/physician assistant Faculty = academic physician/physician assistant • Setup form selection changes must be reflected in all completed tables

16. Data Tables 16

17. 3 Types of Tables Educational Trainee Program Data Tables • Grantee Required Tables Aggregate and Individual Level Data Tables • Grant Funded Activities Past Year Data Table • Prior Year Graduate/Program Completer Data

18. Grantee Required Tables • LR-1 • LR-2 • DV-1 • DV-2 • DV-3

19. Tips and Clarifications • Differentiating between types of trainees • LR-1,LR-2, PC-1, individual level tables • Table Instructions • Glossary: Easily accessible • Reporting period: 7/1/11 – 6/30/12

20. Educational Program Trainee Data Tables • PC-1 • R-1 • LR-1 • LR-2 • DV-1 • DV-2 • DV-3

21. Educational Program Trainee Data Tables (cont’d) LR-1 • Determines trainee data in ALL aggregated tables Sub-tables • Organizes Data

22. Educational Program Trainee Data Tables (cont’d) LR Legislatively Required LR-1 Total Number of Trainees • Base table (validations) • Important for grantees to know their appropriate “Category of Trainees” • “Category of Trainees” depends on the grantee’s activity code

23. LR-1: Total Number of Trainees • Enrollees • Trainees who are newly enrolled and/or continuing the program or did not graduate from a health professions program • Graduating Trainees (Exclude Program Completers) • Trainees who successfully completed all educational requirements for a specified academic program of study culminating in a degree or diploma, or certificate as in a university, college or health professions program • Program Completers (Exclude Graduating Trainees) • Trainees who successfully completed a non-degree of study or training programs • Categories: less than 120 hours/ equal to or more than 120 hours

24. LR-1: Total Number of Trainees • Attrition (Subset of Enrollees) • Trainees who left permanently without completing the training program • Residencies and Fellowships (Not included as Enrollees) • Trainees who are newly enrolled and/or continuing residency and fellowship programs • Continuing Education (Exclude all) • Trainees who successfully completed a continuing education offering. Include trainees receiving a continuing education offering that may or may not have received CEU/GME credit.

25. Activity Code: D54, D5AAcademic Administrative Units in Primary Care (AAU) • Report Medical Students as Enrollees if correct grant focus • Report Residents and Fellows as Residencies/Fellowships if correct grant focus • Faculty continuing to participate in grant funding are reported as Enrollees • Medical Students who graduated during reporting period are reported as Graduates • Residents, Fellows, and Faculty reported as Program Completers equal to or more than 120 hours or Program Completers less than 120 hours

26. Activity Code: D55, D5CPhysician Faculty Development in Primary Care (PFD) • Report fellows who continue to participate as Residencies and Fellowships • Report faculty training past the period as Enrollees • Reports fellows and faculty who completed the program as Program Completers equal to or more than 120 hours or Program Completers less than 120 hours

27. Activity Code: D56, D5DPre-Doctoral Training in Primary Care • Report Medical Students continuing medical school as Enrollees • Report Residents, Fellows, and Faculty participating in grant funded activities past the period as Enrollees • Report Medical Students who graduated as Graduates • Report Residents, Fellows, and Faculty who completed their participation as Program Completers equal to or more than 120 hours or Program Completers less than 120 hours

28. Activity Code: D58, D5FResidency Training in Primary Care • Report Residents and Fellowships continuing training past the period as Residencies/Fellowships • Report Residents, Fellows, and Faculty who completed their participation as Program Completers equal to or more than 120 hours or Program Completers less than 120 hours • Faculty continuing training past the period will not be counted on LR-1

29. Activity Code: D57, D5BPhysician Assistant Training in Primary Care (PAT) • Report Physician Assistant Students continuing PA education past the period as Enrollees • Report Residents and Faculty continuing in grant funded activities past the period as Enrollees • Report PA Students who graduated during the period as Graduates • Report Residents and Faculty who completed their participation as Program Completers equal to or more than 120 hours or Program Completers less than 120 hours

30. Activity Code: T85, T86Interdisciplinary and Interprofessional Joint Graduate Degree Program • Report Medical Students continuing medical school as Enrollees • Report Residents, Fellows, and Faculty continuing to participate in grant funded activities as Enrollees • Report Medical Students who have graduated as Graduates • Report Residents, Fellows, and Faculty who completed their participation as Program Completers equal to or more than 120 hours or Program Completers less than 120 hours

31. Activity Code: T88 Expansion of the Physician Assistant Training in Primary Care (EPAT) • Report Physician Assistant Students continuing PA education as Enrollees • Report PA Students who graduated as Graduates

32. Activity Code: T89Primary Care Residency Expansion (PCRE) • Report Residents continuing training as Residencies/Fellowships • Report Residents who have completed participation as Program Completers equal to or more than 120 hours or Program Completers less than 120 hours

33. Educational Trainee Program Data Tables LR Legislatively Required LR-2Trainee Age and Gender

34. Educational Trainee Program Data Tables Diversity DV-1 Trainee Ethnicity and Race DV-2 Trainee Disadvantaged Background DV-3 Trainee Residential Background

35. Educational Trainee Program Data Tables PC-1 Program Level Supply Indicators for Primary Care • Describes impact on primary care education and workforce development

36. Educational Trainee Program Data Tables R-1 Program Level Supply Indicators for Residency Programs • Trainee Capacity • Trainee Experiences • Trainee Outcomes

37. Aggregate and Individual Level Data Tables • PC-R Primary Care Curriculum Content • EXP-1a Training Site Description • IND-GEN Individual Trainee General Characteristics • IND-FAC Individual Faculty Characteristics • INDGEN-EXP Trainee-to-Site Association

38. Aggregate and Individual Level Data Tables • CLSET-1 Clinical Settings per Training Year • AAU-1 Academic Administrative Units in Primary Care Program Characteristics and Activities • PFD-1 Physician Faculty Development in Primary Care Program Purpose and Completer Outcomes

39. Past Year Data Table PY-1 Past Year Data Table • Prior trainee data

40. QUESTIONS 40

41. Revised guidance document at: http://bhpr.hrsa.gov/grants/reporting/index.html Use new measures for data collected between July 1, 2011 – June 30, 2012 System opens on September 1, 2012 and closes on September 30, 2012 No extensions will be allowed. Address questions to your Program Officer Summary/Reminders

42. Contact Information Anthony Anyanwu, MD Program Officer Residency Training in Primary Care Program 301- 443-8437 Aanyanwu@hrsa.gov

43. Contact Information Sylvia Joice, DrPH Program Officer Physician Faculty Development Training in Primary Care Program 301- 443-1084 Sjoice@hrsa.gov

44. Contact Information Sylvia Joice, DrPH Program Officer Interdisciplinary and Interprofessional Joint Graduate Degree Program 301- 443-1084 Sjoice@hrsa.gov

45. Contact Information Sherrillyn Crooks, PA-C Program Officer Physician Assistant Training in Primary Care Program 301- 443-7662 scrooks@hrsa.gov

46. Contact Information Sherrillyn Crooks, PA-C Program Officer Expansion of Physician Assistant Training in Primary Care Program 301- 443-7662 scrooks@hrsa.gov

47. Contact Information LT Cindy Eugene, MSA Program Officer Primary Care Residency Expansion Program 301-443-3870 ceugene@hrsa.gov

48. Contact Information Martha Evans Program Officer Academic Administrative Units in Primary Care Program 301- 443-3142 mevans@hrsa.gov

49. Contact Information Anne Patterson Program Officer Predoctoral Training in Primary Care Program 301- 443-6822 apatterson@hrsa.gov

50. THANK YOU!