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W S L S Wisconsin Student Number Locator System

W S L S Wisconsin Student Number Locator System. Department of Public Instruction April 2006. Today’s Presenters. Barb Ballweg Melissa Aro. Overview: WSLS and ISES Application Access Navigation Basics Getting Started Permanent, Unique, and Unduplicated WSNs

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W S L S Wisconsin Student Number Locator System

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  1. W S L SWisconsin Student Number Locator System Department of Public Instruction April 2006

  2. Today’s Presenters • Barb Ballweg • Melissa Aro

  3. Overview: WSLS and ISES • Application Access • Navigation Basics • Getting Started • Permanent, Unique, and Unduplicated WSNs • Individual Record Maintenance • Individual Student Search / Match Review • Individual Student Update • Exit Confirmation • Mass Student Maintenance • Mass Student Transfer Request • Mass Student Transfer Confirmation • File Upload • Mass Student Entry • Submission Status – File Upload & Mass Entry • Results – File Upload / Download & Mass Entry • Match Review – File Upload & Mass Entry • Other Functions • File Download Request • Historical Enrollment Insertion • Fall Training

  4. Guiding Principles • To produce student data needed for yearly progress (AYP) and ESEA Report Card. • To report academic indicators that measure what they are intended to measure (valid) and that have comparable values in comparable situations across districts and schools (reliable). • To account for all students. • To minimize data collection and reporting burden. • To facilitate use of data for school improvement purposes. • To protect student privacy.

  5. WSLS • To assign permanent, unique, and unduplicated identification numbers to students. • To maintain data as students move between schools and to ensure that the unique WSN moves with them. • Used in lieu of names to collect data through Individual Student Enrollment System (ISES).

  6. ISES • To report disaggregated data by school as required to produce federal mandated reports. • To collect other data necessary for future consolidation and reduction of related collections.

  7. Resources Main WSLS and ISES Page www.dpi.wi.gov/lbstat/dm-eseadata.html Parents - FAQ www.dpi.wi.gov/lbstat/isesfaq2.html Districts and Vendors - FAQ www.dpi.wi.gov/lbstat/isesfaq3.html

  8. Application Access

  9. Web Access Management SystemWAMS • Statewide system maintained by the Department of Administration. • Allows authorized individuals to access State Internet applications using one User ID & password. • Used by DOT, DHFS, DNR, UW, DOA, DPI, etc.

  10. Delegated Authority • Used by the School District Administrator (Superintendent) to designate a WSLS / ISES Local Administrator. • Used by the WSLS / ISES Local Administrator to designate an Assistant WSLS / ISES Local Administrator. • Used by the WSLS / ISES Local Administrator and the Assistant WSLS / ISES Local Administrator to grant and rescind access for local staff to the WSLS and ISES.

  11. Delegated Authority • All access to the WSLS and ISES is granted and maintained locally via Delegated Authority. • Changes in District Administrator should be reported promptly to DPI. • To access Delegated Authority the new District Administrator or Superintendent must email *dpistats@dpi.state.wi.us using the email address on file with DPI identifying the school district and providing his/her WAMS ID.

  12. WSLS Access Roles • All Functions • On-line Enroll/Exit/Update • On-line Enroll/Exit/Update-No Mass Entry

  13. Role Selection Menu

  14. District Administrator Screen

  15. WSLS/ISESAdministratorScreen

  16. WSLS/ISES Administrator Add Designee Screen

  17. Resources WSLS Roles www.dpi.wi.gov/lbstat/wsnauth.html#wslsroles WAMS and Delegated Authority applications www.dpi.wi.gov/lbstat/eseawams.html Wisconsin User ID Information www.dpi.wi.gov/lbstat/doc/wiuserid.doc Self registration, "Help" or "FAQ" links on.wisconsin.gov Help Desk: 800 507-5744

  18. Navigation Basics

  19. Header • School and User Name • Footer • Contact Information

  20. WSLS Navigation Bar

  21. Role Selection

  22. Exit WSLS

  23. On-line Help

  24. Getting Started

  25. District & School Contact Information and Preferences • Verify that the Primary and Secondary contacts for your schools are the individuals who work on a day to day basis in the WSLS. • Preferences are used to set important indicators such as file type for uploads and downloads. • Access to the Preferences screen is based on user role. If you are unable to make modifications, contact the WSLS / ISES Local Administrator for your district or someone with the All Functions role.

  26. Select School Name Hyperlink

  27. Student Information System (SIS)

  28. Data Submit / Download File Format

  29. Frequency of Notification Emails

  30. School / District Contact Data

  31. Which Students Count As Enrolled?

  32. A student is "enrolled" in your district if the student receives his/her primary PK-12 educational services either • directly from district employees, or • from a third party (not another Wisconsin public school district) under the direct supervision of your district. Services provided by district employees or third parties might be received in a school building, library, hospital, county corrections, college, or any other location, and services include but are not limited to IEP services.

  33. A student is enrolled in one and only one district in the WSLS at any given point in time. If a student receives services from multiple districts simultaneously, then submit the student as enrolled in the district that most directly supervises the primary educational services for this student.

  34. Example 1: If pursuant to District A IEP a student with disabilities is receiving his/her primary educational services from District B, then District B submits data for that student. Example 2: If pursuant to District A IEP a student with disabilities is served by the Wisconsin School for the Deaf and if the School for the Deaf has an agreement with District B to provide some services to the student, then District A would submit data for this student. Example 3: If a student attends District A under part-time open enrollment, but the student's primary educational services are provided by District B, then District B would submit data for the student. (Note: If a student attends District A under a full-time open enrollment program, then District A would submit data for the student.)

  35. WSLS Data Fields

  36. Legal Name

  37. Race / Ethnicity

  38. Gender

  39. Local Student Identifiers

  40. Date of Birth

  41. Enrollment and Exit Dates

  42. Birth Location

  43. Student Alias(es)

  44. Parent(s) or Guardians(s)

  45. Privacy Indicator

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