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Data Protection Auditing A UK Perspective

Data Protection Auditing A UK Perspective. Chris Turner Head of Audit & Remedies Information Commissioner’s Office. Background. 1998 Data Protection Act – Provides a power to audit with consent of the data controller.

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Data Protection Auditing A UK Perspective

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  1. 29e Confrence internationale des commissaires à la protection de la vie prive

  2. Data Protection Auditing A UK Perspective Chris Turner Head of Audit & Remedies Information Commissioner’s Office 29e Confrence internationale des commissaires à la protection de la vie prive

  3. Background • 1998 Data Protection Act – Provides a power to audit with consent of the data controller. • Mid 2001 Completion of Audit Manual and promotion via our website – A major milestone for the Office. • Late 2003 new initiative launched to undertake programme of trial audits and consider audit accreditation schemes. • Audits conducted by compliance team members. • May 2005 permanent Audit Team created as part of a new Regulatory Action Division. • 2007 looking to expand team and increase powers. 29e Confrence internationale des commissaires à la protection de la vie prive

  4. Audit Programme • Programme based on: • Volunteers • Theme • Identified Non Compliance / Issues • Engagement • Invitation / Request • Assessment / Remedies • Undertaking • Make Up • Predominantly public authorities, private companies more likely to be as a result of undertakings. 29e Confrence internationale des commissaires à la protection de la vie prive

  5. Audit Methodology • Based broadly on the Audit Manual • 2/3 man team, compliance background experience • Development of key relationships to facilitate co-operation and establish mutual benefits • Scoping and planning (background information) • Adequacy Audit • Policies, Procedures, Guidelines, Training Material • Checklist Evaluation • Compliance Audit • Data Protection System • Business (Functional) Processes • Computer applications / operations 29e Confrence internationale des commissaires à la protection de la vie prive

  6. Audit Output ICO Methodology • Adequacy Audit • Summary Report • Observations Report (Working document) • Compliance Audit • On-site Feedback (key findings) • Compliance Report (Observations / Evaluation / Recommendations) • Follow up 29e Confrence internationale des commissaires à la protection de la vie prive

  7. Challenges • No audit without consent • Team Experience (Audit / Technical) • Questionnaire approach – getting the questions right. • Availability of adequate background information e.g. process / job descriptions • Getting the timetable right! • ‘Deep and Narrow’ v ‘Wide and Shallow’ • Reports & Recommendations • Balancing the workload – Small team considerations 29e Confrence internationale des commissaires à la protection de la vie prive

  8. Benefits ICO • Opportunity to identify / address systemic issues. • Provides an alternative to enforcement. • Increased ICO understanding of processing. • Identifies the need for guidance. • Raise the profile of data protection. Organisations • Raise data protection awareness at an individual and corporate level. • Provides a perspective of the regulator’s view • Is a catalyst for change. • Provides an alternative to enforcement. 29e Confrence internationale des commissaires à la protection de la vie prive

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