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Presentation Skills: Visual Aids

Presentation Skills: Visual Aids. ENC 3254 Speaking & Writing for Premed Students. Structure and Speech. Visual Aids. Delivery. Archives, Cal-Tech. Structure and Speech. Visual Aids. Delivery. Archives, Cal-Tech. Why use Visual Aids?. Clarity Interest & Retention Variety

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Presentation Skills: Visual Aids

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  1. Presentation Skills:Visual Aids ENC 3254 Speaking & Writing for Premed Students

  2. Structure and Speech Visual Aids Delivery Archives, Cal-Tech

  3. Structure and Speech Visual Aids Delivery Archives, Cal-Tech

  4. Why use Visual Aids? Clarity Interest & Retention Variety Delivery Skills Credibility

  5. Audiences remember more when you use well-designed slides Hear See Hear and See 10 20 30 40 50 Recall (%)

  6. Types of Visual Aids • YOU • Objects • Flipcharts • Handouts • Marker/chalkboards • Overhead Projectors • Poster-boards • Videos • Computer-assisted presentations

  7. Choose a format that is easily read Choose legible type Arial BOOK ANTIQUA Choose a helpful layout words words words words words words words words

  8. Color can distinguish a presentation

  9. Color affects how fast the audience can read The color combination that is read most quickly is black on yellow.

  10. Color affects how fast the audience can read Color combinations need to have contrast—the one does not.

  11. Color affects how fast the audience can read Combinations of red, green, and brown are difficult for many people to read.

  12. Color affects the emotions of the audience Avoid having a hot color such as red or orange as your background color.

  13. The sentence headline succinctly states the main assertion of the slide Body supports with images turbine compressor Body supports with words combustor Using a sentence-headline design quickly orients your audience Headline Body

  14. Avoid filler information Avoid long lists • Corrosion • Acid rain • Toxic materials • Pulsed combustion • Energetic materials • Pyrogenic materials • Smog Roentgen discovered x-rays in 1895. He found that a cathode-ray tube produced fluorescence in a distant plati- num-barium-cyanide screen. Avoid complex images DEAR- ATOR HOT WELL RGF B A Exclude details that the audiencedoes not need or cannot remember

  15. Charts and Graphs

  16. 4 Important Design Concepts • Make it Big • Keep it Simple • Make it Clear • Be Consistent

  17. Planning, Preparing, & Presenting with Visual Aids • Do you really need it? • Does it enhance the meaning or impact of your speech? • Start with a rough draft. • Be sure your visual aid is simple & big enough. • Do not simply have an outline of what you will say. • Consider photos, graphs, etc. vs Clipart • Limit the # of slides (1/minute). • Limit the animation!! • PowerPoint can supplement, but can not BE the presentation! • Prepare in advance and PRACTICE with your visuals!

  18. Visual Aid Usage Guidelines • Check out environment and equipment. • Refer to it only when showing it and show it only when you refer to it. • Use blank slides in your presentation. • Remember the power of the “B” key. • Do not read from the visual and do not talk to the visual! • Point out specifics. • Do not distribute handouts during speech. • Rehearse with your visuals!

  19. Structure and Speech Visual Aids Delivery Archives, Cal-Tech

  20. Overview of Team Presentation Assignment • 20 minutes (i.e. 4-5 mins/team member) • 5 minutes for Q & A (audience will roleplay family practitioners who are your CME participants) • Intro/Background • Body of presentation is divided among the team • Conclusion • Use of CME quiz • Use of CME handout • CME audience response survey

  21. Individual Speakers: Intro with preview Relate section to the audience Body with transitions between main points Conclusion Moderator: Introduction Team transitions Conclusion/Q&A Speaker Responsibilities Everyone must use Visual Aids

  22. Acting like a Team • Not just a series of presentations—links and references to one another should be apparent • Agree on Q/A format and help one another out • Agree on roles • Plan out transitions • Determine slide progression • Speakers should focus on the audience • Team should look at the person speaking • Roadmap! • Rehearse together & with visuals!

  23. Q/A • Develop list of possible questions and prepare answers • Ask for questions--if none, be specific (Are there any questions about our suggestions?) • Suggest questions (One of the most frequently asked…) • Restate question • Use wait time • Be sure to thank the audience and sumup

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