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PROGRESS AND MONITORING REPORTS (PMRs)

PROGRESS AND MONITORING REPORTS (PMRs). QUARTERLY REPORTING. Joint Monitoring Committee Meeting - January 2009, Decision  the reports will be submitted on a quarterly basis.

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PROGRESS AND MONITORING REPORTS (PMRs)

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  1. PROGRESS AND MONITORING REPORTS (PMRs) CFCU - 16.02.2011

  2. QUARTERLY REPORTING • Joint Monitoring Committee Meeting - January 2009, Decision the reports will be submitted on a quarterly basis. • The template ofmonthly “Progress Reports” submitted to the CFCU and the bi-annual “Monitoring Reports” submitted to the EUSG by the Beneficiary Institutions were merged. • New Progress and Monitoring Report was formed. CFCU - 16.02.2011

  3. QUARTERLY REPORTING • PMRs will be prepared electronically; • Q1-2010: January, February, March 2010 • Q2-2010: April, May, June 2010 • Q3-2010: July August, September 2010 • Q4-2010: October, November December 2010 • Q1-2011: January, February, March 2011 • … • … CFCU - 16.02.2011

  4. Which Projects • The projects of which the disbursement deadline (DD) of the programme did not expire. • The projects under; • 2005 NP (DD: 30.11.2010 with exceptions) • 2006 NP (DD: 30.11.2010 with exceptions) • IPA (DD: n+2+2+1 with exceptions) CFCU - 16.02.2011

  5. New PMRs via Electronic Media • No more hardcopies/signatures • Preparation / circulation via electronic media. • The developed system will send e-mails to parties in accordance with the workflow. CFCU - 16.02.2011

  6. New PMRs via Electronic Media • Basic Project data and other information on the PMRs, such as reference number, title of project, budget / contracted / disbursed amounts, expiry dates, beneficiary institution/SPO details etc, will be automatically filled by the system. • Beneficiaries will only fill the assay part of the report which will ease their work. CFCU - 16.02.2011

  7. Workflow CFCU - 16.02.2011

  8. SPOs Approves EUSG Approves CFCU Approves & Visible to All Parties NF EUD EUSG SPOs Basic Workflow CFCU - 16.02.2011

  9. Use of System • Each SPO and each relevant institution, the EUSG, the NF, the EU Delegation, were given user name and password. • Each party may reach the reports as read only whenever they want and see the status of the report (at the Beneficiary, at the EUSG, at the CFCU, completed) • Only the party who is in the queue to revise/comment the report will have the authority to make revisions to the report. CFCU - 16.02.2011

  10. THANK YOU FOR YOUR ATTENTION CFCU - 16.02.2011

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