New Initiatives Subcommittee TAC Report

1. New Initiatives SubcommitteeTAC Report Wednesday, May 9th, 2012

2. 2013 TAC Workshop Overview: Examine possibilities for the January 2013 ASM TAC Workshop. The current plan is to focus on AIAA & Social Media Sites. • Volunteers are needed to lead the effort • A working title is needed. Possible examples • eAIAA • eConferencing (with Riley’s AIAA Forum concept, purely online sessions) • eMobility • Goal is to insert social technology into AIAA models • Conferences • TC/PC meetings • Workshops • Education (Continuing & STEM) • Public Policy • What tools exist? (e.g. Skype, WebEx, Facebook, YouTube, other) • What are the limitations? (e.g. Cost, access, number of participants, international vs. US) • Who to engage? (e.g. YPs, Education, Publications, AIAA IT staff)

3. 2013 TAC Workshop • Possible workshop approach • Hour 1 • Pick a topic (e.g. Workshop or Continuing Education) • How will the various Social Media tools be used for AIAA? • Hour 2 • Pick a tool (e.g. WebEx) • How will the tool be used for various AIAA endeavours • Find a Subject Matter Expert (SME) to discuss how online & apps are used in business. • Ultimately, discussion up to workshop organizers • Steve Rizzi has volunteered to help • Still need lead(s)

4. New Business • Reminder: Deputy Directors of the Group/Regional Directors are members of NIS • Currently ~35 NIS “members” • Average approximately 8 attendees in telecons and at face-to-face meetings (plus AIAA staff, Betty & KC) • Keeper of the TAC Charter • Original effort by Mark Melanson & others • Need to find an “official” point of contact for updates • Propose the NIS Vice-Chair as the POC for modifications • Welcome and Good Luck Peter!

5. NIS Attendees • Jim Keenan (NIS Chair, ASG Dep. Dir) • Mark Melanson (PC Coordinator, ASG Dep. Dir) • Peter Montgomery (New NIS Chair, SMG Dep. Dir) • Steve Rizzi (Dep. Dir Region I) • Jeff Hamstra (PEG Dep. Dir) • Carlos Cesnik (ADSG Dep. Dir) • Achille Messac (ADSG Dep. Dir) • Betty Guillie (AIAA Staff) • Patrick Liu (AIAA Staff)

7. PC Review – NIS Meeting Alexandria, Va. May 2012 Mark Melanson - PC Coordinator Peter Hartwich - Deputy Satoshi Nagano - Deputy

8. PC Group Items • PC Reviews • Working Group Formation Proposal

9. Three Year Review Plan (Review from last NIS Meeting) • 3 year PC review process Plan • PC Group Team will assess each PC • Internal review and questionnaire/discussions • New “Baseline” created • Actions as required based upon review • Report out in May of 2012 at NIS and TAC • After baseline review, schedule will be created for future reviews • Alternate and possible proposal to change charter to allow PC Coordinator team to manage health similar to TC group directors

10. Questions for our PC Review discussions • Do you have a vice chair? • If not, what are the challenges of getting one onboard • Is there a succession plan and process? • Have you/your vice chair attended the TC/PC chair training held in January at ASM? • How many active members does your PC have? • AIAA members? • Non-AIAA members? • Is your current membership and participation level adequate for your chartered purpose and potential activity growth? • Do you submit an updated roster to AIAA yearly? • How often and how do you meet as a committee?

11. Questions for our PC Review discussions • Is the chartered purpose of the PC still viable? • If not, what are you working on? • What TC interaction does your PC have? • Active members (what TC?) • Liaisons (what TCs)? • Other connections (what)? • If none or little interaction currently with TCs, what technical areas do you think should be represented to cover the domain of your PC?

12. Questions for our PC Review discussions • What products or outputs has your PC done in the last two years • Contributed to conferences (if yes, what and where) • White Papers/Public Policy papers • Aerospace America Articles • Aerospace America Yearly Highlight Article • Panel sessions • Invited papers • CVD participation • TAC or other AIAA briefings on the program (or area) your PC represents • Other contributions?

13. Questions for our PC Review discussions • How is your committee organized (examples of areas of interest/activity below) ? • Membership? • Awards? • Public policy • Conferences? • Other subcommittees? • To your knowledge, when was the last TAC review of the PC (remember, supposed to be once every three years)? • Does your PC have a website? • If yes, is it a AIAA sharepoint site? • If yes, who is responsible for the content and upkeep?

14. Questions for our PC Review discussions • What would you rate as the biggest contribution this PC makes to the community as a whole? • What would you rate as the biggest contribution this PC makes to AIAA as a whole? • What is your biggest challenge? • Is there anything specifically you think TAC leadership and your PC Coordinator team can do to help your PC? • Any other questions or comments?

15. General Review Comments • Each PC reviewed individually • Participants were PC and Group leadership • Excellent conversations based upon content of questions • Great learning opportunity for leadership • Great opportunity to develop/discuss expectations for PC leadership • Generally lasted about one hour each • Well worth the time investment

16. Results Summary Process • Assessment were done based upon a subjective scale • Green - Meets or Exceeds desired behavior • Yellow - Acceptable, but stronger effort could be done • Red - This is a concern item; needs work • Group leaders ratings were averaged per question • Questions were grouped into categories using QFD approach • Challenges • Interaction • Membership • Products • Purpose • Subjective “trend” direction added

17. Summary Results Max value = 9 (3 reviewers x 3 points max) Three PC Reviews are incomplete

18. Results Summary • Like TC Groups, range of performance varies significantly • Many performing at a very high level (+) • Several undergoing rejuvenation, reinvigoration (+) • At least one ready to be disbanded (-) • Netcentric Operations • Proposal: Eliminate 3 year review (NIS) for PC’s; Allow PC Coordinator team to manage health similar to TC group directors and report status per group routine with TAC (TAC Charter change required)

19. Proposal for formation of Aerospace Systems Integration Working Group Hernando Jimenez (ASI-WG Co-Chair) Mat French (ASI-WG Co-Chair) Satoshi Nagano (ASI-WG Chair) May 4, 2012

20. ASI-WG ( Background) • Systems Engineering Committee on Standard (SECoS) identified the needs for an independent Aerospace Systems Integration-WG (ASI-WG) • Reason: The development of AIAA - G135, Guide for Aerospace Systems Integration, requires “ extensive “ collaboration among TCs/PCs, such as SETC, Software TC, Economic TC, Value Driven Design PC, and other TCs/PCs and external communities • Stand alone ASI-WG concept accepted by SETC Chair (Sophia Bright), PC Coordinator (Mark Melanson), et al at ASM 2012  • Also agreed that ASI-WG be best operated under PC as it requires very wide interactions/collaborations among PCs and TCs • 1st Face-to-Face ASI-WG meeting was held in conjunction with SECoS for G135 meeting in ASM 2012 • Since then, the stand-alone ASI-WG has been conducting monthly telecom • Present membership: 25 ( Approx 54% from SETC; the rest from software TC, Value Driven design PC, International, etc) , See next page

21. ASI-WG Mission and Objectives • Mission • To provide an forum for AIAA and Aerospace community to promote and engage in the discussion, exchange, dissemination, and development associated with the increasingly “Complex“ Aerospace Systems Integration fields • Objectives • To actively contribute to the aerospace systems integration body of work, both in the advancement of the state of the art as well as with contributions to established theories and practices • To serve the community by pursuing the development of aerospace systems integration resources with inherent value and archival merit • To disseminate, share, and expose AIAA members and the community at large to the aerospace systems integration body of work • To collaboratively engage with relevant AIAA committees whose membership holds subject matter expertise pertinent to aerospace systems integration, and foster synergistic efforts in support of AIAA’s mission • To support and participate in AIAA technical activities relating to aerospace systems integration

22. ASI-WG Membership as of May 4, 2012

23. ASI-WG Activities and Plans • Continue to strengthen its organizational structure and activities • Chair/Co-Chairs (Presently exists) • Succession Plan • Subcommittees • Liaison: Continue to strengthen collaborative works with other PCs/TCs • Conference • Work with New Event Model particularly in “ Integration “ and “Discipline” Tiers • Work with CASE • Standard : Continue to develop AIAA G135, Guide for Aerospace Systems Integration • Publication/Communication • Web Site/secretary • Aerospace America, etc • Membership: Increase membership • Other Activities •  White Papers/Public Policy

24. ASI-WG Proposal • Proposal approval of the “Aerospace Systems Integration Working Group”.