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Managing small IT projects in VCS

Managing small IT projects in VCS. Introductions. Name Project management experience Particular question? Key point from your experience?. iT4C Guidelines – managing an IT volunteer project. One named contact & clear responsibility/contact details Organisation keeps ownership

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Managing small IT projects in VCS

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  1. Managing small IT projects in VCS

  2. Introductions • Name • Project management experience • Particular question? • Key point from your experience?

  3. iT4C Guidelines – managing an IT volunteer project • One named contact & clear responsibility/contact details • Organisation keeps ownership • Clear initial aims/objectives/scope – project initiation document • Know your resources and those of the volunteer • Communication • Communication • Handover – notes and skills share as appropriate (see point 2) • If you need help (or just someone to talk things through) – iT4C

  4. Basics of Project Management • Defining • Clarifying objectives of the project • Roles, effective teamwork. • Plan • Tasks and timescale - dividing the project up into manageable stages • Monitor • Controlling the project through its stages using the project definition & plan • Review • Risk register – identify risks and strategy to manage them

  5. For a volunteer • Appreciate the challenges of the organisation, resources/time/priorities/IT knowledge • Apply the methods you know from the corporate sector/training but appropriately • Be realistic about your own time/organisation’s input • Don’t over commit/contingency • Keep notes • Handover • Celebrate the learning and the successes

  6. For the contact in the VCS • Set aside time • Know what you need – project initiation document • Listen but also question (see point 2) • Respond quickly to requests for info • Involve the volunteer in the organisation • Keep in touch • Keep ownership • Frustrations may happen – celebrate success! • If you need an ear – iT4C

  7. Top Tips • A clear brief to start - the right project for you • A plan to work to (with flexibility) • The right volunteer(s) • Communicate • Review • Keep notes • Ask for help

  8. Tools • TaDa lists & Remember The Milk • http://tadalist.com/ • http://www.rememberthemilk.com/ • Voo2do • http://voo2do.com/ • Basecamp • http://basecamphq.com (not free about $24 per month)

  9. Resources • Project initiation template • http://www.ictknowledgebase.org.uk/projectinitiationdocument • People in project planning • http://www.ictknowledgebase.org.uk/projectmanagementpeopleside • Project Management article • http://www.ictknowledgebase.org.uk/fileadmin/ICT/pdf/project_management/lcgpm.pdf • Managing IT volunteers • www.it4communities.org.uk

  10. Any Questions? Anne Stafford www.it4communities.org.uk anne@it4comunities.org.uk 020 7796 2144

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