Mixed Relay briefing

1. <Insert Event Logo> <Insert Date> Mixed Relay briefing

2. Briefing agenda • Welcome and Introductions • Competition Jury • Schedules and Timetables • Check-in and Procedures • The course • Primes • Post-Race Procedures • Water Quality • Weather forecast <Insert Event Logo>

3. Welcome and Introductions • <Insert name>, <highest ranked ITU Executive Board representative> • <Insert name>, ITU Team Leader • <Insert name>, ITU Technical Delegate • <Insert name>, ITU Head Referee • <Insert name>, LOC Director {comment – to be deleted: Insert the names of the officials that are attending the briefing and delete the rest} <Insert Event Logo>

4. Competition Jury • <Insert name>, Chair • <Insert name> • <Insert name> {comment – to be deleted: Insert the names of the Competition Jury Members, add two more member for World Championships Series Events} <Insert Event Logo>

5. After Briefing • The Team Coaches will nominate the team members (to the Head Referee) • Race pack distribution • <Time frame when coaches can communicate a different team composition to the Head Referee> • <Location of Head Referee> <Insert Event Logo>

6. Schedule and Timelines Sunday hh:mm – hh:mm Team member change <location> hh:mm – hh:mmAthletes’ Lounge open and check-in hh:mm – hh:mmTransition Area open hh:mm – hh:mm Swim Warm-up Hh:mm Athletes’ Introduction hh:mm Mixed Relay Start hh:mm – hh:mmMedal ceremony {comment – to be deleted: Additional information can be added} <Insert Event Logo>

7. Check-in procedures {if applicable} Team officials entering the venue • Using the shuttle service from the …………… Schedule • (<pickup location> to <dropoff location>): hh:mm, hh:mm, hh:mm, • (<pickup location> to <dropoff location>): hh:mm, hh:mm, hh:mm, <Insert Event Logo>

8. Check-in procedures Athletes Lounge (Bike check) • Refer to 5.2 in competition rules • Handle bars with clips-on • Wheels and spare wheels • Leave your spare wheels to the Bike Check • Bike frame • Saddle position (-5cm≤ Men & -2cm≤ Women) • Approved exceptions on ITU website: http://www.triathlon.org/uploads/docs/itu_sport_elite_bike_saddle_rule_exceptions_updated_201506301.pdf <Insert Event Logo>

9. Check-in procedures Athletes Lounge (Bike check) • Approval for the addition/modification of any equipment to the bike, MUST be obtained from the Head Referee at the end of the athletes’ briefing • Mechanic service available <Insert Event Logo>

10. Map Athletes’ Lounge <Insert athletes’ lounge map, if applicable>

11. Check-in procedures Athletes Lounge • All Team members must check in together • Uniform & race gear check (name, country, logos, ITU logo, zippers) – photos taken of each uniform. Wearing other uniform during the race = DSQ! • Body marking check (both arms, both legs) • Timing chip distribution (1 for the ankle/ 2 for each ankle choose the correct) & swim cap distribution • 2, 3 and 4th team member will collect timing chip from relay zone • Athletes MUST be in the relay check in zone in time to collect chip and be ready • Leave your bag in the Athletes’ Lounge they will be taken to the Recovery Area {if applicable}

12. Check-in procedures –(for one TA) Transition Area • All Team members must check in together • Helmet check- Don’t leave your helmet fastened in the transition The athlete who misses to comply with this rule will receive a time penalty of 10 seconds in TA1. {if applicable} • Running Shoes outside the box, helmet on the bike • The bike must be racked in the first transition by the rear wheel and in the second transition by either wheel • Last athlete nearest the mount line. • To add any equipment to the bike, you must obtain approval from the Head Referee up until 10 minutes after the end of the Athletes‘ Briefing.

13. Pre-start Procedure Athlete Introduction: • 10 minutes before start - line-up under the swim exit gantry • Team will be introduced together • First Athlete • Jog to the platform • Select your position and staybehind the line! Athlete blocking more than one place will result DSQ • 2nd, 3rd, 4th Athletes Stop {insert location} <Insert Event Logo>

14. Line up Map <Insert line up map, if applicable> <Insert Event Logo>

15. Start Procedure Athletes in position: • The start can be given any timeafter the Head Referee announces ”On your mark” • Electronic horn blast / Air horn blast {choose the correct} • The race starts Athletes not moving forward at the start will receive a time penalty of 10 seconds in TA1. <Insert Event Logo>

16. False Start Procedures False startExample 1: • Several horn blasts • Kayaks in front of you • Everyonegoes back to her/his spot False start Example 2: • If someone starts before the horn and everyone else starts with the horn, the athlete who false started will receive a time penalty of 10 seconds in TA1. • During the time penalty athlete can not take any equipment! <Insert Event Logo>

17. The Course Swim <number> lap(s) of <lenght of one lap>m Bike <number> laps of <lenght of one lap>km Run <number> laps of <lenght of one lap>km <Insert Event Logo>

18. The Course <Insert TV Show Animation, if applicable> <Insert Event Logo>

19. Swim course • Today at • Water temperature: <water temperature> °C • Air temperature: < air temperature> °C • Wetsuit allowed/ Wetsuit not allowed {choose the correct} • <number of laps>laps(total distance of <total lenght of the swim in meter>m) • Distance to the first turn buoy<lenght in meter>m • Take cap, gogglesto transition into your box <Insert Event Logo>

20. Swim course Map <Insert Swim Course Map> <Insert Event Logo>

21. Swim Exit to TA <Insert Swim Exit to TA Map> <Insert Event Logo>

22. Transition Area {first choice} • Swim Exit to TA <meters> m • Traditional Bike Racks– one row/ two rows {choose the correct} • Teams grouped by 4 racks next to each other on the same side • Running shoes in front of the box, helmet on the bike • Bags to the Athletes Lounge • All used equipment into YOUR boxFailure to put equipment in your box = 10 second penalty on run PB • Mount line at the end of the TA (GREEN LINE) • Dismount line at the beginning of TA (RED LINE)

23. Transition Flow <Insert Swim Exit to TZ Map> <Insert Event Logo>

24. Bike course • <number of laps>laps(total distance of <total lenght of the bike in kilometer>km) • Hilly / flat and technical / not technical {choose the correct} • 2 Wheel Stations (for locations see map) • 1 Neutral wheel station{comment to be deleted: list the type of the provided wheels} • 1 Team wheel station • Discard plastic bottles and litter in the Littering Zone • Lap Counter:at the <location of the Lap counter> • Lapped athletes are out of the race • First runner – last biker case{if applicable} <Insert Event Logo>

25. Bike Course Map <Insert Bike Course Map (show locations of wheel station, lap counter, littering zones and any hazards on the course) (clarify if the athletes will be passing through the TZ on every lap)> <Insert Event Logo>

26. Caution Caution signal: three sharp whistles and red flags <Insert Event Logo>

27. Bike to Run <Insert Bike to Run map through TA2> <Insert Event Logo>

28. Run course • <number of laps>laps(total distance of <total lenght of the bike in kilometer>km) • Aid stations: • <number> per lap • For locations see the map • Sealed water and ice sponges {if applicable} • Discard plastic bottles within the littering zones. (20m before and 80m after Aid stations) • Photo-finish {if applicable} • Top 3 Team Members at Finish Area for the photo • Congestion in finish area: • Go to mixed zone / recovery area <Insert Event Logo>

29. Run Course Map Insert Run Course Map (show locations of aid station, lap counter, penalty box & finish chute) <Insert Event Logo>

30. Run Lap Insert Run Course Map (clarify if the athletes will be passing through the TZ on every lap) <Insert Event Logo>

31. Relay Zone • Prior to the relay exchange, the athletes will wait in the recovery area until the moment when the Technical official tells them to enter the relay zone at the finish. • It is athletes’ responsibility to be there, collect timing chip and be ready • The relay exchange from one team member to another will take place inside the „Relay Zone” <Insert Event Logo>

32. Relay Zone • The relay exchange is completed by the incoming athlete, using their hand to contact the body of the out-going athlete within the relay zone • If the contact occurs outside the relay zone, both athletes must return to the relay zone and complete the exchange properly. • Keep both Feet behind the relay line • If the exchange is not completed inside the relay zone, the team will get a 10 second penalty <Insert Event Logo>

33. Relay Zone Insert Relay zone map to show the the layout <Insert Event Logo>

34. Finish Insert Finish map to show the way into the finish shute <Insert Event Logo>

35. Run Penalty Box New Rule The penalty box is for infringements in: Swim, TA1, bike and TA2 e.x.: Mount before mount line, dismount after dismount line, discharge or store your equipment outside your designated area, rack the bike outside your own space etc (Transition will be videotaped for infringements) Location: {include the exact location} mbefore the Transition Area Information: White board to show race numbers and letters (Athletes need to read the board – coaches are advised to check and inform their athletes) Procedure: 10 second time penalty served on any lap of the run If you don’t stop DSQ Any member of the team can serve the penalty

36. Run Penalty Box Violations Abbreviations: Littering: L Mount Line: M Swim violations: S Dismount Line: D Other violations: V Equipment outside box: E For example: 12D = athlete #12 received a time penalty for a dismount line violation 12x2ME = athlete #12 received 2-time penalties for mount line and equipment outside the box violations <Insert Event Logo>

37. Post-race Procedures • For Top 3 Teams: • “Mixed Zone” - immediately after finish with host broadcaster first. • Medal Ceremonies • Media • Medal Presentation - protocol –at <hh.mm> • Please follow the ambush marketing rules (if applicable) • Elite/U23/Junior athletes are not allowed to carry their country flag on the podium; there will be flags raising with the playing of the national anthem of the winner. • Dress “up”- coach assistance needed • Prize money immediately after the race in the/ will be transferred to the athletes {insert location and update accordingly}

38. Ambush Marketing Rule • Ambush marketing is defined as: • “Deliberately using the opportunity of live television and media photographers to expose the sponsor logos larger then the approved sizes, and/or equipment or objects not provided by LOC or ITU.” • Please follow the ambush marketing rule

39. Post-race Procedures Anti-Doping Control • Photo ID is needed for every athlete to have ready for Doping Control Team Medical Access • Only team medical will be allowed to enter the medical tent after the LOC Doctor’s perimission. • Every NF can have 1 team medical accreditation but for team doctors only <Insert Event Logo>

40. Coaches areas Accreditation • Every coaches has to collect accredited to be able to enter the venue. • Only Coaches who have been registered from their NF into the ITU online system are entitle for an accreditation { if applicable} Additional sport-specific coaches areas • Behind / beside / at <location> {describe exactly, choose the correct) <Insert Event Logo>

41. Water Quality Assessment (Sea) Update orange text accordingly Insert map of course layout with sample’s locations <Insert Event Logo>

42. Water Quality Assessment (Inland) Update orange text accordingly Insert map of course layout with sample’s locations <Insert Event Logo>

43. Important Updates • {If applicable} <Insert Event Logo>

44. Weather forecast TempWeather Friday….ºC <type> Saturday….ºC <type> Sunday….ºC <type> <Insert Event Logo>

45. Good Luck! <Insert Event Logo>